The program departments of Plan’s Country Offices in West Africa have MER units whose purpose is to improve program quality and accountability through supporting and implementing high quality MER and, and, to provide evidence for programme design, planning and effectiveness.
The Planning and Monitoring Specialist is a member of the MER unit. The position holder is responsible for effective planning and monitoring to support quality projects. S/he has a critical role in the successful implementation of the MER framework.
Dimensions of Role
- Responsible for ensuring quality in project design, planning and monitoring in line with the country strategy and the Program Quality Policy (PQP)
- Accountable for corporate system monitoring and reporting
- Supports the roll out of PQP
- Responsible for all monitoring and evaluation activities being conducted in line with Plan International’s child protection and ethical principles, and promotes accountability to beneficiaries
- Member of Country Office (CO) MER unit
- Line manages one person (the Management Information Systems (MIS) officer, if in position in the CO)
Typical Responsibilities – Key End Results of Position
The design and planning of all projects in the Country Office (sponsorship and grants) comply with high quality standards and are aligned with the Country Strategy (CS) objectives Activities
- Review the design and planning of programs and projects (both sponsorship and grant funded) to ensure high quality M&E components
- Ensure the intervention logic (linkages between projects and the Country Strategy at outcome level)
- Ensure sufficient M&E budgets for all sponsorship and grants projects
- Develop the MER component for grants proposals
- Develop and ensure regular updates of M&E frameworks for grant and sponsorship projects in line with the M&E minimum requirements
- Provide support to the Situation Analysis and the Country Strategy design and planning
- Provide support to the annual review process
- Provide guidance to the MIS assistance in the review process of projects
- Coach and train other staff on high quality planning and monitoring practices
- Document and disseminate internally, learning from practices on MER and program quality
Improved accountability, program and reporting quality through highly efficient monitoring and feedback systems Activities
- Design and provide support to the implementation of participatory monitoring tools
- Support/ lead the design and set up of community based monitoring and reporting systems
- Develop and implement a countrywide program performance database to monitor key Country Strategy indicators
- Set up feedback and implement of feedback and complaint mechanisms to gather data on perceptions and opinions on Plan’s work and approach from communities and partners
- Compile national reports for management on feedback and complaints from communities/ partners
- Supervise SAP management and reporting at Country Office (CO) and Program Unit (PU) level
- Supervise the management of databases at CO and PU level (confidentiality, security, storage and destruction of data collected during E&R initiatives in line with the global E&R standards)
- Supervise GIS management and reporting at Country Office (CO) and Program Unit (PU) level
Dealing with Problems Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them
Monitoring, Evaluation and Research (MER) are crucial components for ensuring high quality outcomes and impact in rights based programming. Barriers that the Planning and Monitoring Specialist will have to deal with include:
- Many staff at CO and PU level have insufficient knowledge and practice regarding design, planning and monitoring processes.
- The monitoring budget is often integrated in the running costs of projects and programs which leads to insufficient resource allocation to monitoring and feedback processes.
- The quality and availability of secondary data from programs and projects makes design, monitoring and planning very challenging.
- The budget allocated to MER capacity building is insufficient and MER capacity assessments are not undertaken.
- Most data collection is done using pen and paper methods meaning inefficiencies and data reliability issues.
The Planning and Monitoring Specialist needs to
- Be able to communicate clearly on the remits of the work;
- Be capable of providing capacity building and coaching on design, planning and monitoring matters
- Convince people to modify practices and procedures that they have grown accustomed to
- Handle challenges with pragmatism and flexibility and
Communications and Working Relationships
High level contact:
Internal: the Country Office and PU level program team, in particular the other members of the MER unit; External: Partners and consultants
Medium level contact: the Country Office operations team
Low level contact: National Office (NO) staff, RKM team at IH, the Regional Office (RO) MER team.
Knowledge, Skills, and Behaviours Required to Achieve Role’s Objectives
- Knowledge of theories of child-rights programming and child protection (programmatic and safe-guarding)
- Knowledge of development issues, trends, challenges and opportunities and implications to community development
- Knowledge of measuring influencing project outcomes
- Understanding of gender transformative program/projects
- In-depth knowledge of strategic planning processes, results based management and the design of MER frameworks and demonstrated experience as a development professional in design, planning and monitoring of programs and projects
- Knowledgeable on participatory and gender sensitive monitoring tools and systems
- Knowledgeable on tool design for collecting qualitative and quantitative data for monitoring and feedback processes
- Bachelor degree in demography, measurement, planning, monitoring & evaluation, development studies, social sciences or other relevant field; master degree preferred
- At least 5 years of progressively responsible experience in design, planning and monitoring of international development projects, preferably in education, health under five, child protection and household economic security, DRM, gender and inclusion
- Strong planning skills
- Skills in developing and managing qualitative and quantitative data collections
- Working experience in community participation in development/programming and child participation in monitoring and feedback processes
- Skills for data base management (design, entry, analysis)
- Strong analytical skills
- Ability to deliver to tight deadlines
- Good presentation skills
- Language skills necessary for the recruiting Country Office
- Skills in using Microsoft Excel and other software applications relevant to MER (e.g. MAXQDA, SPSS, epi-info, CSPro or similar)
- Strong SAP skills
- Strong GIS skills
- Coaches and builds capacity of staff at CO and PU level
- Promotes innovation and learning
- Communicates clearly and effectively
- Demonstrates clear respect to all and especially children and women without discrimination
- Acts as a team player, willing to get the best outcome overall, adjusting own priorities if necessary
- Good listening skills
- Remains calm and positive under pressure and in difficult situations
Physical Environment and Demands
Typical office environment with 40% travel to program units.
Level of Contact with Children
The position will be based at the Country Office and level of contact with children is medium.
Plan International invites highly competent, experienced and committed professionals to fill the following position:
The Systems Accountant provides financial and operational support of SAP to the Country Office and Program Units, prepares financial reports, and, assists the Senior Country Accountant on other finance related functions. This engagement is for two years and will be based in Makati City, Philippines.
Some of the key responsibilities are: 1.) Account analysis and reconciliation of Accounts Receivable, Cash Advances, Deposits, Prepaid expenses, Prepaid Rent, Accounts Payable, Sales taxes payable, Accrued payroll, Payroll deductions, Accrued payroll taxes, & Payroll; 2.) Monitor cash advances, review liquidations and maintains cash advance subsidiary ledger; 3.) Generate reports and reviews for errors, unusual transactions, and unusual account balance; 4.) Assist in the preparation of Year-end reports; and, 5.) Assist in the preparation of the yearly budget.
- Bachelor’s degree in Accountancy, Financial Management, or other related courses.
- Has relevant training and experience on the use of computer operations such as Microsoft Office, SAP, and, financial management systems
- Has at least three years of solid exposure in accounting and financial management.
- Experience in working with an international NGO is an advantage
- Applicants must be eligible to work in the Philippines. Local applicants preferred.
Safety and Security Manager -Somaliland
Reporting to the Head of Mission with matrix management by the Regional Security Advisor, the Safety and Security Manager will be responsible for overseeing the security functions of the Plan International Office in Somaliland and its staff, actively monitoring the safety and security environment in Somalia/Somalilandand establish and maintain positive working relationships with government officials and peers. The safety and Secury Manager is responsible of ensuring that Security Protocols are regularly reviewed and updated, and followed by both staff and visitors.
Dimensions of the Role
The scope of the role will entail advising the Head of Mission and Regional Office on various security matters in Somalia/Somaliland; contribute in implementing the global security policies and strategies and facilitate the rollout of security standards, operating procedures, and regular reporting on compliance. Training of Plan and partners staff on Plan’s security guidelines, risk assessments and security management best practices in Somalia. Ensures timely reporting of security incidences in line with the relevant policies and procedures. Disseminates security information from Plan International Headquarters (IH) and the Regional Office to aid country leadership with decision making and proactive actions. S/he will uphold Plan’s Core Values, promote our mission and vision, programme principles (transparency, gender equality and diversity) to enhance programme impact, and be committed to child protection and respect for human rights.
- Act as a key advisor to the Head of Mission and Director of Sub-region (North and East Africa) on safety and security matters in Somalia/ Somaliland.
- Maintain strong links and relationships with other security-related networks and organizations and assist in developing effective security networks & responses relevant to the Somaliland and Somalia context.
- Maintain an appropriate level of contact with regional and headquarters Safety and Security personnel and other external stakeholders to support the implementation of Plan’s Security strategy.
- Prepare security reports and provide regular security analysis to Head of Mission and Regional Security Advisor.
- Scan the security environment and adjust security phases, policies and procedures accordingly.
- Responsible for country-wide security management in line with the acceptance model and Plan International standards.
- Develop country-wide security and evacuation plans and ensure compliance with the Plan’s Security policies and procedures.
- Capacity development of security focal points and officers across field locations.
- Initiate security alerts as appropriate, in consultation with the Head of Mission.
Policies, Strategy and Standards Implementation and Performance
- Provide an objective overview and analysis of security trends and issues across Somaliland/Somalia and their implications for Plan and its partners.
- Offer advice as necessary to Country Management Team/Regional Security Advisor regarding implementation decisions to ensure Plan’s duty of care at all times to its staff and partners.
- Disseminate globally approved information, guidelines and policies as needed and appropriate.
- Contribute to Security policy and Global strategy amendments as requested.
- Ensure the use of approved security management templates, tools and guidelines.
- Review country security ratings at least monthly and advise Country/Regional/Global management on any areas that need to be changed or reviewed.
- Review country Security SOPs annually, and after any significant incident and propose any improvements or changes needed to Country/Regional Management team and implement changes that have been approved.
Reporting, Monitoring and Compliance
- Lead on upgrading and continuously improving Country Office capabilities and compliance with global security standards or initiatives.
- Prepare quarterly country security and compliance reports for onward submission to the Regional/Global Offices.
- Review all security and vehicle incident reports, ensure that all incidents are reported to the Regional Office/Regional Security Advisor and follow up on the implementation of recommended management actions.
- Produce a monthly proactive mapping of security hot spots across the country and upcoming events to the Country/Regional Management Team.
Collaboration and Networking
- Undertake security and safety assessment to inform programming decisions and actions.
- Work with the regional and Somalia/Somaliland security community, internal and externally including UN and interagency forums.
- Liaise with external security specialists for information sharing relevant to the Somaliland/Somaliland and share with the Head of Office and Regional Security Advisor after validation for accuracy.
- Assist in gathering information for SITREPS and security related alerts and advisories for Somaliland/Somalia.
Assessment, Analysis and Oversight
- Review and recommend approval/non-approval of staff travel requests
- Develop and implement guidelines and criteria for assessing staff/office premises and locations.
- Participate in field missions and undertake security risk assessments
- Lead on identifying and minimizing potential security risks to staff, partners, assets and operational/program security
- Monitor events, review incidents and coordinate analysis, follow-up actions and recommendations.
- Provide informed recommendations in the context of security assessments and reviews.
- Assess application of security policies and level of facility vulnerability and recommend/oversee any changes needed to enhance security.
- Coordinate and manage the proper use of telecommunications systems.
- Develop and implement security training plan for all staff and partners.
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
- Somaliland Head of Mission, Sub-grants Coordinator, Plan Kenya Director of Operations, Regional Security Advisor, Global Security Advisor and other members of the Regional and Kenya team as appropriate
- Somaliland Government Officials, UN Agencies, INGO and Somali NGO representatives
Technical expertise, skills and knowledge
- Bachelor’s degree is required.
- Somali language skills and experience working in Somaliland/Somalia
- 10 years of relevant working experience in a safety and security advisory or management role in a complex political humanitarian crisis, preferably in East Africa.
- Formal technical training in security and safety is a plus. Past management roles with INGOs in unsecure environments is a plus;
- Excellent interpersonal, negotiation and advocacy skills. Ability to lead by influence and knowledge, rather than hierarchical authority.
- Experience of designing and delivering training particularly basic personal safety and security, and landmine safety and awareness.
- Ability to get along with a diverse group of people, provide exceptional customer service while managing multiple priorities.
- Knowledge, or ability and willingness to learn Plan International management and program tools and frameworks, adhere to all Plan International’s policies and guidelines.
- Mental/Physical Requirements: Approximately 50-60% travel, primarily within Somalia/Somaliland and sometimes in remote areas with minimal amenities; often with short notice.
- Experience working outside of the East Africa region.
Project Manager (Anti-Trafficking Project)
PLAN International is currently implementing a three (3) year project entitled “Collaborative Action Against Trafficking”. The overall goal of the project is to capacitate the government, communities and civil society to realize effective protection mechanisms preventing girls and boys up to 17 years old and young women and young men aged 18 to 30 years from all forms of human trafficking and provide recovery support to victims of human trafficking. The project will be implemented in three years, covering four provinces – Leyte and Southern Leyte in Eastern Visayas, Misamis Oriental in Northern Mindanao and Surigao del Norte in Caraga.
In this regard, PLAN International Philippines invites highly competent, experienced and committed professionals to fill the following position:
The Project Manager leads PLAN’s project team assigned in the Visayas and provides supervision to the project implementing partner in Mindanao. She/He is responsible for the planning, implementation, monitoring, and evaluation of the part of the project which is assigned to PLAN. This role is based in Catbalogan City, Western Samar, Philippines.
Some of the other key responsibilities are: 1.) prepare detailed implementation plan (DIP) based on approved grant proposal, project results framework and budget, 2.) supervise the project team/staff in implementing each of the activities laid out in the plans, 3.) ensure that all project operations related reports are accurate and submitted on time, and 4.) ensure proper documentation of implementation processes of the projects.
- University degree in social work, psychology, social sciences, public administration and/or any related field. A post-graduate degree is an advantage.
- Has relevant training on rights-based programming; community development; project management; child protection; child sexual exploitation and abuse; child trafficking; gender-based violence; and policy and program management.
- Has at least five (5) years’ experience in program management within an international NGO.
- Has demonstrated the ability to manage budgets and programs.
- Applicants must have the right to work in the Philippines without restrictions. Local applicants are preferred.
Volunteer role: Pediatrician
Application closing date: 31 March 2020
Talented health professionals doing extraordinary things are at the heart of what we do at VSO. We enable you to share your passion for improving the lives of millions. Together we can strengthen the delivery of health services and healthcare systems in some of the world’s poorest communities.
As a VSO volunteer, you’ll find yourself working alongside local partners and health professionals. Together, you will develop sustainable solutions that last beyond the experience of a lifetime.
Volunteering with VSO is your opportunity to give something back while gaining unforgettable experiences. You will immerse yourself in a new culture, face fresh challenges and develop your medical expertise while doing something truly fulfilling.
You’ll be based in general hospitals or local health clinics where you’ll share your skills and knowledge particularly with paediatric department colleagues, but also other medical staff.
You’ll play an important role in improving the quality of healthcare services and the competence of the medical professionals working with children and newborns. You’ll gain experience of how systems function in low resource settings and of treating different diseases.
The specific emphasis of your position will depend on the objectives of the local partner. However, your main responsibilities are likely to include: performing medical examinations, prescribing medicine, treatment procedures and techniques, performing neonatal and paediatric morbidity and mortality audits, making referrals to specialist paediatric units, mentoring and training medical professionals working with children and newborns, supporting patient management and sharing good practice.
Skills, qualifications and experience
You have a medical degree (MBBS or equivalent) and a minimum of three year’s specialist experience and training in paediatrics within a hospital setting. In the UK you need to have completed ST5 prior to departure for most roles, however, doctors at ST3 and ST4 level might be accepted for some placements. Prior experience in clinical teaching and mentoring in the area of paediatric care is desirable.
As well as having a relevant professional background, you need some key personal attributes to be able to cope with the unique challenges of volunteering overseas. For example, we’ll assess your flexibility and adaptability because you’ll need to mould how you approach things to the context in which you’re working. You’ll need a positive commitment to get you through the challenging times as well as high levels of sensitivity and patience to learn about the culture you’re living in.
As a VSO volunteer, you will be sharing your skills with local communities on a full-time basis. VSO will cover your travel, vaccinations, accommodation, and medical insurance costs, along with a local living allowance which will be paid in local currency. This allowance meets reasonable living expenses in the country, but will not be enough to send money home. You will also receive some financial support to contribute to your on-going expenses at home.
VSO works with some of the poorest communities in the world which mean accommodation varies and will be basic.
If you’re interested in applying for this role, please download the job description for more information.