Sr. Communications Specialist, PMA

Sr. Communications Specialist needed to provide vision and leadership for the Performance Monitoring for Action (PMA) program communication strategy and to work in close coordination with PMA 2.0 staff to ensure that PMA communications encourage and promote increased use of data and market PMA to potential donors.  This includes developing a global communications plan, working with in-country implementing partners to ensure that they develop and operationalize their own national level plans and ensuring that PMA program results are interpreted, disseminated, and communicated appropriately.  Sr. Specialist will also organize and support communication strategies and messages for dissemination mechanisms including the PMA website, social media channels, webinars, and regional/international conferences and identify additional dissemination channels through which to promote PMA’s work and reach new audiences.

In collaboration with Sr. Data Visualization Specialist, Sr. Specialist will develop content for communications materials for PMA (i.e. infographics, presentations, fact sheets, etc.).  Lastly, Sr. Specialist will also be responsible for providing leadership, guidance, and overall direction to the program’s learning and knowledge management efforts. This includes identifying and facilitating strategic learning opportunities to share knowledge within and across countries and among the program’s many collaborators and stakeholders and developing innovative mechanisms and tools to ensure that PMA results and achievements are shared.

Responsibilities

  • Develop and implement annual communications strategy (with an integrated data translation plan) to increase visibility of PMA, the use of its data and engagement in important initiatives
  • Oversee content of all printed and electronic communications shared with external and internal audiences, including publications, data materials, newsletters, brochure texts, social media, articles, special communications
  • Manage and post content to PMA website and social media channels
  • Identify learning opportunities on social media to reach existing and new audiences
  • Gather and research web analytics to develop and analyze reports regarding effectiveness of web sites and web-based/electronic-based communications
  • Identify needs and implement changes to increase effectiveness to meet and exceed goals
  • Provide communication guidance and capacity-building to PMA staff and implementing partners in developing communications strategies and data translation plans, and communicating data messages
  • Provide input into selection and oversight of communications vendors (e.g., printing, website developmentand management and marketing) as needed
  • Liaise with Jhpiego Global External Communication Office (GECO) for additional support (editing, graphics, website development, etc.) as needed
  • Manage and facilitate external stakeholder engagements (as needed from a data use and communications function) in close coordination with Sr. Data Visualization Specialist  and technical unit
  • Provide input into marketing plan and implementation
  • Develop marketing specific materials to pitch PMA to potential donors
  • Keep abreast of best practices in data use

Required Qualifications

  • BA in related field with 5+ years Communications experience
  • Experience establishing communication plans, messages and approaches
  • Exceptional ability to communicate through written materials
  • Demonstrated ability to translate technical concepts and data into broadly accessible stories
  • Demonstrated marketing and knowledge management skills
  • Ability to build relationships across organization
  • Proficient French language skills preferred
  • Work well with diverse constituencies
  • Ability to work independently, as well as in a team, in a deadline-oriented setting
  • Excellent verbal communication and organizational skills
  • Highly detail oriented
  • Ability to set priorities for themselves and others effectively, as well as work on multiple projects simultaneously
  • First-hand experience with web content management systems – preferably WordPress
  • Familiar with strategic social media engagememnt
  • Knowledge of interactive web features including survey, video, audio, and animation components
  • Experience with Office 365 and understanding of cloud-based applications
  • Strong interpersonal skills, with a high degree of professionalism and the ability to exercise good judgment, diplomacy, and discretion with diverse populations and situations
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Chief of Party

Jhpiego seeks a Chief of Party (COP) to provide vision, leadership and direction to ensure the strategic, programmatic, technical, and financial integrity for an upcoming USAID urban health project in Afghanistan. The $100-300 million project aims to improve health outcomes in 5 urban centers in Afghanistan with a focus on reproductive health (RH), family planning (FP), maternal, newborn and child health (MNCH), immunization, nutrition, and Tuberculosis. The project will operate over a 5-year period.

The COP will have the overall responsibility for leadership and management and reporting of project activities. S/he will be responsible for making key decisions and solving problems in short timeframes while ensuring operational and project quality and integrity. S/he will serve as the project’s main point of contact with USAID on routine and strategic matters. S/he will also ensure effective organizational management and communication with the host country government at all levels, and international partners and agencies.

This position is contingent upon award from USAID. Afghan nationals and women are strongly encouraged to apply.

Responsibilities

  • Provide technical and project management leadership and strategic direction to ensure programmatic and financial integrity of the project and to achieve rapid and sustained goals, objectives and targets
  • Ensure that project is technically sound, evidence-based and responsive to the needs of Afghanistan, its people and donors
  • Ensure compliance with the terms of the award
  • Develop and maintain strong working relationships with USAID, Ministry of Public Health as well as private sector partners and other key stakeholders in Afghanistan to maximize resources and avoid duplication of effort
  • Represent Jhpiego and the project’s progress, achievements and lessons learned to donors, other key stakeholders, and through meetings, conferences, and presentations
  • Provide technical leadership and ensure the quality and sustainability of interventions
  • Collaborate with project team to build capacity in the health systems strengthening areas of governance, improved knowledge of, access to, and quality of health services, specifically those related to RH, FP, MNCH, immunization, nutrition, and TB
  • Lead the annual work planning process in close collaboration with USAID, Ministry of Public Health, key stakeholders, and the project team
  • Oversee the quality, preparation, and timely submission of project reports to donor
  • Mentor, support, supervise and manage a team of highly qualified technical staff and align their efforts to ensure rapid and sustainable results
  • Provide guidance, in collaboration with staff, to subcontractors and sub-grantees
  • Write and/or review project materials and publications
  • Work with finance and project staff to develop and track project budgets
  • Work with Monitoring and Evaluation (M&E) staff to develop M&E frameworks and effectively track data/results
  • Work closely with Jhpiego home office staff to ensure effective, timely and coordinated project implementation
  • Ensure compliance with USAID operational policies and regulations

Required Qualifications

  • Masters or other advanced degree in public health, health administration, international health or a related field
  • Previous experience serving as COP/project director or DCOP or senior level management
  • 10+ years’ experience successfully managing large, multi-partner, multi-year international health sector development projects that have implemented successful activities in health systems strengthening, RH, FP, MNCH, immunization, nutrition, and TB
  • Demonstrated experience and knowledge in establishing project systems and overseeing project start-up and close-out
  • Previous experience working in Afghanistan with intimate understanding of local health system and gaps and opportunities in RH, FP, MNCH, immunization, nutrition, and TB
  • Experience hiring and supervising personnel and ensuring they acquire the necessary training and skills to meet evolving project needs
  • Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
  • In-depth knowledge of USAID projects, regulations, compliance and reporting requirements
  • Demonstrated outstanding leadership, strategic thinking, organizational, team-building, and representational skills
  • Expertise in research to practice—identifying and adapting best practices to specific project contexts
  • Excellent skills in facilitation, team building, and coordination
  • Excellent verbal, written interpersonal and presentation skills in English and working knowledge of Pashto and/or Dari a plus.
  • Ability to coach, mentor and develop technical capacity in regional and national projects and technical staff
  • Ability to travel nationally and internationally 30% of time
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Finance Coordinator for Syria

Starting date: ASAP

Contract duration: 12 months with the possibility of extension

Country Programme: Syria Response

Base: Erbil, Iraq (KRI) with frequent travel in region

Line Manager: Head of Systems and Operations

Finance Coordinator

With guidance and supervision from the Head of Systems and Operations and in coordination with the Field Coordinators (NWS and NES) and the Head of Program the Finance Coordinator will have a key role in leading the Mission Economy. He/She will coordinate Finance managers and the finance departments teams, has a responsibility for the mission economy, financial planning, cash-flow, budget preparation ensuring compliance of the processes and documentation with local legal and administrative rules and regulations, as well as with donors’ requirements and PIN’s internal rules.

Main duties and responsibilities:

  • Finance control
  • Budget preparation and control
  • Team Management
  • Responsibility for overall country program economy (preparation of operational budget and its regular update, proper budgeting, cash flow and cost efficiency monitoring, FX rate risk, etc.)
  • Providing monthly and quarterly updates to Senior Management and HQ on the mission economy
  • Monitoring the sustainability of the country program and verify the correct distribution/allocation of the general coordination costs to the projects
  • Ensuring that PIN accounting practices, financial procedures and processes are in place
  • Supervision of the compliance of the processes and documentation with the local legal and administrative measures, with donors’ regulations and PIN internal rules
  • Overall responsibility for accurate, punctual and complete accounting data
  • Develop and/or update current financial guidelines (such as financial security guidelines, SoPs for specific activities….)
  • Supervising and providing support/guidance in budget proposal and budget amendment
  • Supervising annual and project audits and reporting to donors
  • Maintaining the cooperation with Program teams on project financial management and other related financial issues
  • Taking the lead in monthly project updates meeting with PMs (project drawings/budget follow-up), providing summary of majors issues/challenges and actions points for both program and support teams
  • Working closely with Field Coordinators, Head of Systems and Operations and Head of Program on spending/budgets’ follow-up and other financial issues
  • Supervising Finance managers regarding the financial and project reporting to the donors and HQ, maintaining their tasks, monitoring the deadlines
  • Supervision, coordination and overseeing of finance departments including preparation of budgets and planning
  • Supervision for correct use of financial/administrative management systems and provision of training and support to all finance staff
  • Local team management (approx. 25 national staff + 3 expats) and capacity building based on personal development plans

Suitable candidates for this position should possess:

  • University degree preferably in Finance or related field; or long term experience in NGO sector Finance departments
  • At least 2 years of experience in the position of Finance Coordinator or similar position within NGO sector;
  • Experience with finance management of projects funded by international donors;
  • Experience with team management and supervision; strong ability and willingness to transfer knowledge and build capacities of national teams;
  • Ability to plan effectively; organized, responsible and systematic;
  • Excellent communication skills, including fluent spoken and written English;
  • Knowledge of double-entry accounting;
  • Work experience with an accounting and economic software;
  • Experience of working in complex and volatile contexts, including familiarity with the humanitarian context of Syria or the Middle East, would be an advantage.

People in Need offers:

  • Working environment in a well-established and growing humanitarian organization;
  • Salary and benefits according to PIN salary scale and HR policies;
  • 25 days of paid leave annually;
  • Reimbursement of travel expenses with travel to the country of residence once per every 6 months of completed work, plus R&R benefits according to PIN’s policy;
  • Reimbursement of costs of visas and vaccinations; assistance with visa application procedure;
  • Accommodation in PIN’s guesthouse on PIN’s expenses;
  • Free medical helpdesk and psychological consultation available online; travel health insurance.
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Head of Programmes

Starting date: ASAP

Contract Length: 18 months with the possibility of extension

Exact Job Location: Erbil with frequent travel to the field

Reports to: Country Director

The main tasks and responsibilities are:

Programme support

  • Taking the lead in expansion of PIN’s operations to new areas (possibly Kirkuk and Salahaddin governorates)
  • Assisting with assessment preparation, planning and conducting assessments in new areas;
  • Liaising with main stakeholders present in these areas (INGOs, LNGOs, UN agencies, local authorities, etc.);
  • Suggesting appropriate response to the existing needs and supporting its implementation.
  • Ensuring quality of project proposals and external reporting
  • Ensuring proper consultation with partners and donors;
  • Coordination of project proposals’ / reports’ preparation at the mission level, supporting of writing process and/or project proposals’ / reports’ review.
  • Providing support during implementation:
  • Assisting with preparation of project / program work plan and following the progress throughout implementation;
  • Facilitating planning session 3 months before end of each project to ensure successful finalization of the project;
  • Ensuring coherence between ongoing projects and PIN’s strategy;
  • Supervising fulfilment of contractual obligations towards donors according to donor guidelines.
  • Establishing strategic partnerships with selected partners:
  • Ensuring that due diligence process is in place with local partners in cooperation with the partnerships focal point
  • Suggesting steps towards capacitating local partners.
  • Actively participating in strategic discussions of organizations and bring in PIN´s experiences as well as vision;
  • Presenting best practices and lessons learnt to donors, partners and other key stakeholders;
  • Representing PIN at government, donor, partner and other relevant events in coordination with CD and PMs;
  • Ensuring the same voice during the external coordination by doing necessarily consultations within the team.

Quality of PIN programmes

  • Assisting the CD in formulation of Iraq programme strategies and overall country strategy;
  • Ensuring inclusion of mainstreaming issues (protection, gender, child labour etc.) into all phases of PCM;
  • Ensuring cost-effectiveness and transparency of PIN projects;
  • Promoting synergies among PIN programs, organize regular program management meetings;
  • Promoting of sharing of experiences and lessons learnt within the programs.

Security

  • Ensuring that programs are designed and implemented with a clear analysis and understanding of security management priorities in close coordination with Security department and CD;
  • Ensuring that all the security recommendations made by CD and security department are fully incorporated in the implementation of activities;
  • Acting as a member of the mission’s Incident Management Team (IMT)

Head of Programmes assists Country Director with:

Representation of PIN programs in Iraq towards partners and donors:

  • With consultation of CD, ensuring coordination of PIN´s programmes with partners and donors in a way that fosters linkages, resource and information sharing and avoids overlapping

Staff management and capacity development

  • Mentoring and contributing to environment conducive to professional growth and development of program staff at all levels (taking regular part at the program coordination meetings, giving feedback to the teams when visiting field / project activities, promoting inclusive management, providing understanding and empathy, etc.);
  • Ensuring that all staff have job descriptions which are properly understood and work performed accordingly;
  • Ensuring individual action plans of the staff and their regularly performance appraisals are in place;
  • Continuously working on capacity development of senior management staff.

Suitable candidates for this position should possess:

  • Solid leadership and staff management skills, with a record of managing large, diverse teams and contributing to the capacity building of national and international staff;
  • Experience within the region and understanding of local dynamics highly preferred;
  • Demonstrated capacity in securing institutional funding from donors: OFDA, ECHO, EuropeAid, UN agencies, DFID, GAC, etc.;
  • Familiarity with conflicts settings, experience with working in insecure environments a significant advantage;
  • Strong critical analysis and problem solving skills;
  • Fluent English both spoken and written (Arabic is an advantage).

PIN offers:

  • Start –up salary 3.550 – 3.660 EUR (before taxation, including per diem)
  • Possibility to gain interesting working experience within a professional, internationally recognized NGO;
  • Reimbursement of costs of visas and vaccinations;
  • Medical helpdesk and psychological consultation available online;
  • Travel medical insurance relevant for war zone;
  • Reimbursement of travel expenses to the country of residence once per every 6 months;
  • Travel benefits in the form of two regional flight tickets per year;
  • Accommodation in PIN guesthouse or housing allowance;
  • 25 days of paid leave per year
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Program Director

Country: Yemen

Department: International Programs

Essential Job Duties/Scope of Work:

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Background

IMC has built partnerships with government authorities such as Ministry of Planning and International Cooperation (MOPIC), Ministry of Public Health and Population (MOPHP), National Security, Cleaning Fund, General Authority for Rural Water Supply Projects (GARWSP), Ministry of Agriculture, in order to facilitate access to facilities and communities, for monitoring, and to support the transportation of supplies. IMC also participates in clusters and coordinates with local and International NGOs to improve quality and to avoid duplication support.

Job Purpose

International Medical Corps (IMC) seeks an experienced Program Director for its Yemen response. This position, currently based in Yemen (but potentially with some remote management from Jordan depending on changes in security conditions and visa approvals), will oversee and ensure the continued success of IMC Yemen’s emergency programs across the country. The primary function of the Program Director includes overseeing the planning, design, implementation, supervision, expansion/development and administration of overall country programs, working closely with the Country Director, Finance and Admin Director, Logistics Coordinator, and all departments under the Yemen mission. The Program Director acts as the lead point of contact with all donors as well as other agencies and actors in Yemen, including other NGOs, UN agencies, and coordination forums. The selected candidate will be responsible for all development and expansion of emergency health and nutrition, WASH, and food security and livelihoods assistance, as well as MHPSS and protection interventions, including management of all grants and program staff. Travel may be required to field sites, including Ibb, Taiz, Aden, Lahj, Al Dhale’e, Sana’a, and other target Governorates

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Program Management

  • Work closely with the Country Director, senior management, and field teams to determine the operational needs of the program within the scope of the grants
  • Work with field teams and logistics to procure program supplies within program budgets, including through the creation of procurement plans.
  • Oversee existing programs, to monitor effectiveness, appropriateness and cost effectiveness.
  • Work closely with Health and Nutrition Coordinator, WASH Coordinator, and FSL Coordinator in development, improvement and expansion of projects.
  • Lead development of essential standardized toolkits (such as referral protocols, communication procedures, best practice guideline, etc.).
  • Regularly update country office on progression of programs as per protocol.
  • Maintain flexibility to take on added responsibility as and when needed
  • Support program resource allocation and management
  • In coordination with in-country technical team, (health, nutrition, mental health, WASH, food security), oversee activity implementation
  • Support management of potential partner relationships
  • Ensure all programs are implemented according to strategy, work plans, and budget, in addition to meeting indicators in a timely manner
  • Complete regular visits to the field to ensure proper implementation of activities, determine programmatic gaps, etc.
  • Liaise closely with Finance and Admin Director to ensure all programs are on track for financial spending, including through the creating of spending plans and monthly pipelines
  • Coordinate grant kick-off meetings for any new funding received, including program, logistics, and finance
  • Provide regular program updates to IMC Headquarters staff, including reporting on areas of interest to promote IMC’s mission and programs in the area.

Proposal Development and Grants Management

  • Conduct assessments and contribute to production of proposals for new projects
  • Plan and design quality programming, in line with country strategies and in response to donor guidelines
  • Oversee development of new proposals, in coordination with various departments and relevant HQ staff, including the creation of relevant and achievable indicators
  • Compile program budgets based on project activities in coordination with finance department
  • Ensure program compliance with donor policies and regulations and complementary with other agencies’ efforts

Support Monitoring and Evaluation Systems

  • Analyse data gathered and propose alternative strategies of program implementation
  • Oversee compilation of monthly and quarterly reports, ensuring statistics are correct and on time
  • Work with the reporting officers to design and implement a reporting system to monitor and evaluate the objectives, indicators and outcomes of the country programs as well as trends in mortality and morbidity
  • Use data to plan for future evidenced-based programming

Representation

  • Attend coordination meetings which are relevant to country programs
  • Represent the organization at task force meetings, assessment missions, camp coordination meetings, UN coordination meetings, INGO coordination meetings as appropriate
  • Ensure maximum visibility of the agency amongst the NGO community
  • Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors
  • Liaise closely with local authorities, donor and partner agencies Coordinate donor and stakeholder visits to field sites as needed

Other

  • Represent the organization at task force meetings, assessment missions, camp coordination meetings, UN coordination meetings, INGO coordination meetings as appropriate Ensure maximum visibility of the agency amongst the NGO community Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors
  • Liaise closely with local authorities, donor and partner agencies Coordinate donor and stakeholder visits to field sites as needed
  • Identify training needs of staff, providing internal training as appropriate

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Qualifications:

A Master Degree in International Development, Public Health or any of the relevant Sectors/Disciplines is required.

Experience

  • A minimum of 5 years’ experience in program design and evaluation, ideally including supervisory experience and experience in emergency response/programming in humanitarian settings
  • International experience.
  • Strong participatory leadership and interpersonal skills.
  • Experience writing proposals and managing information related to large-scale emergency response and reporting to donors OFDA, WHO, OCHA)
  • Previous experience in the Middle East
  • Experience and understanding of key institutional donors’ policies, guidelines and strategies e.g. USAID, OFDA, ECHO, and UN

Competency

  • Insight into health services integrated programming
  • Ability to exercise sound judgment and make decisions independently
  • Ability to meaningfully contribute to decision making processes
  • Strong leadership and communication skills, ability to lead and coordinate processes across a number of departments
  • Flexible, able to cope with stressful situations and frustrations
  • Ability to motivate and counsel staff working in a complex emergency environment.
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Finance Manager

Country: Democratic Republic of Congo

Department: Finance

Essential Job Duties/Scope of Work:

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Background

The Democratic Republic of Congo (DRC) confirmed its tenth outbreak of Ebola Virus Disease (EVD) on August 1, 2018, just days after the Equateur Province EVD outbreak ended. The National Institute of Biomedical Research (INRB) completed the sequencing of the virus’s genome and has determined that the new outbreak, in North Kivu and Ituri, is not linked to the Equateur Province outbreak. The Ministry of Health (MoH), as of September 23, 2018, has reported 150 cases of haemorrhagic fever, with 119 confirmed as EVD and 31 probable cases of EVD. There has been a total of 100 reported deaths, out of which 69 were confirmed EVD deaths in this outbreak.

Job Purpose

Under the supervision of the Finance and Admin Director (FAD), this position has primary responsibility of ensuring financial management and accounting oversight in compliance with donors’ policies and procedures for IMC. The Finance Manager will also be responsible for the development and oversight of compliance issues in IMC procurement at field level. The Finance will manage other support staff including an Accountant(s) and Cashiers to support IMC staff.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Accounting and Finance Management

  • Assist the Finance Administrative Director with day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policy and procedures;
  • Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments;
  • Suggests formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes;
  • Ensures the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities;
  • Assists with the management of the country finance department to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports;
  • Directs the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements;
  • Maintains the system of accounts ensuring all accounting data are updated, reconciled and fully supported;
  • Oversee training of finance staff and provide technical support to country program and logistics;
  • Assist and or prepare budgets;
  • Present & facilitate review of actual to budget expenditures with Country Director and program managers;
  • Provide recommendations for budget realignments as required;
  • Ensure compliance with internal and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation;
  • Work closely with HR in the recruitment and selection of qualified finance staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors;
  • Maintain open lines of communications with all field staff;
  • Maintain frequent communication with Finance Administrative Director to ensure finance activities and objectives are communicated;
  • Work with program and logistics staff to ensure the coordination of programs are within budgeted targets;
  • Attend coordination meetings which are relevant to country activities;
  • Interface with national government and relevant agencies to ensure compliance with varying government regulations when necessary.

Representation

  • Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors;
  • Participate in donor meetings and communicate relevant information to Finance Administrative Director and Country Director;
  • Assist in activities to ensure maximum visibility of the agency amongst the NGO community;
  • Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information;
  • Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.

Security

Ensures application and compliance of security protocols and policies; Facilitates emergency and non-emergency security expenditures; Prevention of Sexual Exploitation and Abuse; Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps; Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Qualifications:

A University Degree in Accounting or Business Administration

Experience

  • Minimum of 3 years of experience in a non-profit organization, including an extensive experience in the administrative and financial management of overseas programs or equivalent combination of education and experience;
  • Working in highly volatile and complex security environment is required;
  • Extensive experience in working with computerized accounting systems, preferably Cost Point and Cognos;
  • Extensive experience in Donor reporting preferable USAID, OFDA, UN Donors, ECHO and other private Donors;
  • Must be able to carry out responsibilities independently with minimal technical support from within the organization;
  • Knowledge of varied donor financial regulations;
  • Extensive experience in working with computerized softwares;
  • Experience in managing procurement and logistical procedures and policies;
  • Proven leadership qualities required;
  • Strong negotiation, interpersonal and organization skills;
  • Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements;
  • Working experience with Financial Management Software and websites is required;
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Medical Director

Country: Iraq

Department: International Programs

Essential Job Duties/Scope of Work:

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Job Purpose

The Medical director oversees technical quality of health, community health and reproductive health interventions for all grants in Iraq. The post holder is primarily responsible for the vision, strategy and design of the over-all programing in coordination with the field director. He/ She will work in collaboration with the Deputy Country Director for operation, the program coordinators, other technical leads, MEAL coordinators and health program teams and will make frequent visits to the field sites to ensure the highest standards of service delivery. He/she supports in conceptualizing proposals focusing on integration, resilience and development programming. The position holder reports directly to country director.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive

  • Work with country senior management team, field teams, and the Technical Unit in strategic planning for future health programs as well as developing new projects
  • Provide technical oversight and support to health programming activities
  • Ensure that health programs utilize standardized protocols, policies and guidelines according to Ministry/Directorates of Health and WHO and established best practices.
  • Ensure professional development for expat and national health staff through assessment of training needs and capacity building activities
  • Facilitate timely and adequate provision of supplies and drugs through review of pharmacy consumption reports, national drug protocols, and program budgets, acquisition of partner agency and UN drug kits, and health information materials.
  • Review and provide technical inputs for donors and internal reports in relation to the health program
  • Represent the organization to UN, international and national NGOs and Ministry/Directorates of Health at coordination meetings as well as other meetings which are relevant to the health and enhance the organization’s visibility (ie. task force meetings, assessment missions, camp coordination meetings, UN coordination meetings, INGO coordination meetings) and serve as the principal liaison with Ministry/Directorates of Health on matters related to the program to ensure programmatic accountability
  • Take part in the selection and training of qualified program health staff, recommend promotions, as well as disciplinary action and termination of staff to direct supervisors in coordination with the HR department

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Qualifications:

  • Master’s in Public Health
  • Qualification in health related field – nurse, midwife, medical doctor

Experience

  • Minimum 8 years’ experience in overseas programs preferably developing, low resource or conflict affected environments with increasing levels of responsibility relating to primary health care, maternal and child health, reproductive health, communicable diseases and emergency response
  • Knowledge and previous experience on a supervisory role
  • Familiarity to advocating for, setting up and maintaining DHIS 2 with relevant government agencies
  • Experience in dealing with international and headquarters staff, as well as donor agencies, government officials, and other NGO’s; the ability to work with a broad spectrum of people
  • Understanding and experience of development and transition program
  • Familiar with the concepts of primary health care and Basic Package of Health Services Competency (List technical expertise and soft skills required including languages)
  • Must have excellent communications skills, both oral and written
  • Excellent command ,verbal and written, in English language
  • Excellent organizational skills and ability to handle multiple tasks in a dynamic environment
  • Ability to relate to and motivate staff effectively
  • Creativity and the ability to work with limited resources
  • Able to analyze and interpret data and track program performance against program indicators Possess excellent facilitation skills
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Chief of Party

FHI 360 is currently recruiting for the position of Chief of Party, for an anticipated USAID-funded Leadership Activity in Burma. The project will provide leadership training centered around scholarships in the U.S. to improve technical skills (including but not limited to economic affairs), promote tolerance of diversity, and advance Burma’s self-reliance.

Position Description:

The COP will be responsible for providing vision, leadership, and guidance for the project. S/he will service as the project’s main point of contact for Government of Burma (GOB) institutions, USAID/Burma, and other stakeholders. The COP will be responsible for Burma-based project management and technical operations and ensure that project tasks are completed on time and the project objectives are successfully met. The ideal candidate will have experience working with the Burmese government and Burmese educational organizations and have deep experience overseeing capacity development activities as well as knowledge of best practices in participant training. S/he will also have the ability to forge and sustain constructive and inclusive relationships with local stakeholders.

FHI 360 anticipates that the Chief of Party will be based in Yangon but with project-funded travel to other parts of Burma. This position is contingent on project funding.

Job Summary / Responsibilities:

  • Lead the Burmese-based project team and serve as the primary point of contact with USAID regarding the day-to-day activity implementation and management matters relating to the agreement.
  • Oversee technical implementation and ensure project activities are of high technical quality and delivered on time and on budget.
  • Serve as a point of contact for information on the progress and current status of project activities.
  • Establish appropriate mechanisms to ensure that activity progress and specific implementation concerns are regularly and promptly reported.
  • Establish procedures for grants to ensure compliance with USG rules and regulations, as well as FHI 360’s policies.
  • Manage the preparation and presentation of work plans, M&E plans, and reports.

Qualifications:

  • At least 15 years of experience successfully managing complex international programs (implementation, logistics, budgeting, staffing), preferably those funded by USAID and those conducted in Burma.
  • Experience working in Burma on donor-funded projects related to higher education, scholarship implementation, capacity building, civic participation, participant programming, economic strengthening, and/or inclusion of diversity and difference.

Leads and directs the development and implementation process for company projects involving departmental or cross -functional teams focused on the delivery of new or existing projects. Plans and directs project schedules and monitors budget/spending. Monitors the project/program from initiation through delivery. Organizes project(s) activities ensuring completion of the project on schedule and within budget constraints. Selects, develops and evaluates personnel to ensure the efficient operation of the function.

Accountabilities:

  • Plans, directs, and coordinates activities for designated projects to ensure that goals and objectives are accomplished within prescribed time frame and funding parameters.
  • Reviews project proposals and plans to determine scheduling, budget, procedures, staffing, and allotment of resources needed for projects.
  • Establishes work plans, project teams, and SOPs to meet project goals and ensure compliance with policies.
  • Develops proposals and researches sources for funding projects.
  • Provides guidance and training to managers and staff to achieve project goals.
  • Participates in the strategic development of methods and techniques with executive management.
  • Establishes, serves and maintains partnerships with internal and external stakeholders on project matters.
  • Provide leadership to the project team, ensuring clarity over plans and priorities, encouraging effective team-work.
  • Responsible for induction of project staff, ensuring their familiarity with mandate values, quality standards, policies and program objectives and their individual responsibilities in upholding these standards and policies.
  • Determination of job level is based on combination of primary and secondary criteria (i.e. Revenue, Headcount, and number of Contracts/Sub- Awards and other factors).
  • Supports performance management and professional development of direct reports, including ongoing feedback, coaching, and career support.

Applied Knowledge & Skills:

  • Comprehensive knowledge of theories, concepts and practices with project management, process development and execution.
  • Excellent and demonstrated project management skills.
  • Excellent oral and written communication skills.
  • Strong influencing and negotiation skills.
  • Strong consultative skills.
  • Strong critical thinking and problem solving skills to plan, organize, and manage resources for successful completion of projects.
  • Ability to motivate, influences, and collaborates with others.
  • Ability to build positive local working relationships with local communities, district government officials, UN and where appropriate, donor representatives.

Problem Solving & Impact:

  • Decisions and actions have a significant impact on management and division operations.
  • Problems encountered are complex and highly varied.
  • Exercises judgment to meet business strategies and develops objectives that align with organizational goals.
  • Strong analytical and problem solving capabilities.

Supervision Given/Received:

  • Sets goals and budgets for projects and leads department in achieving strategic goals.
  • Leads coordination of resources for ongoing projects across business units and addresses/resolves project issues.
  • Typically reports to Director, Portfolio Management or Group Director.

Education:

  • Bachelor’s Degree or its International Equivalent
  • Knowledge/Information Services, Communications, Education, Environment, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field.
  • ​Project Management (PM) Certification preferred.

Experience:

  • Typically requires a minimum of 10 years with project management experience.
  • Demonstrated experience in multi-sector project management and implementation.
  • Demonstrated strategic planning, staff development and capacity building experience.
  • Demonstrated experience in leading and managing complex projects that are strategic in nature and national/international in scope.
  • Must be able to read, write, and speak fluent English; fluent in host country language.
  • Experience operating in insecure environments.
  • Experience working in a non-governmental organization (NGO).

Typical Physical Demands:

Typical office environment. Ability to sit and stand for extended periods of time; ability to lift 5-50 lbs.

Technology to be Used:

Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.

Travel Requirements:

10%-25%

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Supply Chain Officer

Job Summary:

Provides technical support and guidance to staff and partners in the region and in country offices. Implements and monitors technical strengthening initiatives. Develops adoption and/or training strategy, designs and conducts training or adoption activities for a specific technical area. Creates scientific and technical material in area of expertise. Assists and gives guidance with development of proposals. Works with communities and partners to maximize local capacity. Evaluates programmatic effectiveness and provides technical assessment reports.

Accountabilities:

  • Provides technical support in the development and dissemination of tools, materials, reports, papers, and intervention for research projects.
  • Works closely with assigned team to ensure activities are implemented according to standard operating procedures (SOP’s).
  • Writes and edits technical reports and documents.
  • Assists with publications, web pages, and presentations.’
  • Conducts searches of published literature on evolving issues in assigned technical area.
  • Monitors and maintains protocols, instruments, data sets, manuals, training materials and reports.
  • Responds to requests and inquiries from internal and external staff.
  • Performs other duties as assigned.

Applied Knowledge & Skills:

  • Working knowledge of concepts, practices and procedures with providing technical support for research studies.
  • Excellent oral and written communication skills.
  • Excellent organizational and analytical skills.
  • Demonstrated proficiency with using Microsoft Office Suite required.
  • Ability to analyze and interpret data, identify errors and prepare reports.
  • Ability to problem solve and implements corrective action as needed.

Problem Solving & Impact:

  • Works on problems of moderate scope that require analysis or interpretation of various factors.
  • Exercises judgment within defined procedures and practices to determine appropriate action.
  • Builds rapport with internal and external staff.
  • Decision may affect a work unit or area within a department.

Supervision Given/Received:

  • Has no supervisory responsibility.
  • Receives general instructions on routine work, detailed instructions on new assignments or projects.
  • Typically reports to an Associate Director or Director.

Education:

  • Bachelor’s Degree or its International Equivalent
  • Economics, Education, Environment, Health, Human Development, Information Science, International Development, Social Sciences or Related Field.

Experience:

  • Typically requires 2-5 years of managing data collection and technical assistance experience.
  • Proficiency with database management software and on-line search tools required.
  • Has sensitivity to cultural diversity and understanding of the political, contextual, and ethical issues in assigned areas.
  • Articulate and professional and able to communicate in a clear, positive fashion with clients and staff.
  • Must be able to read, write, and speak fluent English.
  • Prior work experience in a non-governmental organization (NGO), government agency, or private company.

Typical Physical Demands:

  • Typical office environment.
  • Ability to sit and stand for extended periods of time.
  • Ability to lift 5-50 lbs.

Technology to be Used:

  • Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.

Travel Requirements:

  • 10% – 25%
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Finance Officer

KEY RESPONSIBILITIES:

  • Review payment request and supporting documents to ensure that they follow FHI 360 and donor’s rules and regulations. If some issues found, advise staff in LINKAGES project to solve the issues.
  • Prepare Accounts Payable template and import data to GFAS system for further process.
  • Create Journal Entries Template to record transactions such as, Travel Expense Report, clearing of cash advance, reclassification of cost allocation, prepaid accounts allocation etc, and import data to GFAS system for further process.
  • Ensure all LINKAGES Project transactions are entered in GFAS system and ensure that they are correct and complete, and included in the month end closing (or Year End Closing).
  • Prepare summary, analysis and reconcile the pending cost reports on monthly basis and project spending against work plan (burn rate) to LINKAGES Representative-Thailand.
  • Follow up pending project staff travel cash advance with LINKAGES Finance staff.
  • Follow up and review the Quarterly Accrued Expenditure Report and Cost share to meet the deadline with HQ.
  • Maintain financial records related to work performed and provide supporting documentation for auditing and operational purposes.
  • Advises LINKAGES project staff on FHI 360 financial rules and regulations and financial procedures.
  • Conducts F&A Checklist and site visit to review financial and administrative supporting documents, document findings and report to LINKAGES Finance Manager on issues for improvement.
  • As part of the LINKAGES Finance team, provide appropriate capacity building for IAs as assigned by LINKAGES Finance Manager.
  • Conduct follow up field visit to ensure that all findings under the F&A checklist are appropriately addressed and in a timely manner.
  • Performs other duties as assigned by supervisor

CONTRIBUTION:

  • Prepare AP template and check against Invoices test report.
  • Prepare Journal Entries Template and import data to GFAS system
  • Provide advice & recommendations to finance LINKAGES staff on documentation for payment requests and related policies, rules and regulations
  • Maintain financial files related to the work performed

KNOWLEDGE, SKILL, ABILITIES, EXPERTISE AND COMPLEXITY:

  • Knowledge of generally accepted accounting, budgeting, and fiscal control theory and practices, including General Ledger.
  • Knowledge of FHI 360’s financial policy, USAID’s rules and regulations
  • Interpret financial information and reports.
  • With minimal supervision, manage high volume of work flow.
  • Relevant software skills including automated accounting software, database spreadsheets and Management Information Systems.
  • Work collaboratively and productively within a multidiscipline and multicultural environment.
  • Resourceful through technology, research skills, and relationship building among several organization teams and units and professional organizations to resolve problems and initiate enhancements.
  • Ability to respond to inquiries independently and follow-up on requests in an efficient manner
  • Ability to interpret financial information and reports
  • Ability to work collaboratively and productively within a multidiscipline and multicultural environment.
  • Good English written and oral communications skills

TYPE AND NATURE OF CONTACTS:

  • Routine coordination with FHI 360 employees and consultants.
  • Work with people to coordinate work assignments with other individuals, and to resolve problem situations with tact.
  • Interact with LINKAGES project staff and APRO payment team.
  • Interact with accounting colleagues domestically and internationally.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

Usual office working conditions in Bangkok office and ability to travel domestically as needed.

MINIMUM REQUIREMENTS

  • Bachelor or Master’s Degree in Accounting or Finance with at least 5 years of related experience that must reflect the knowledge, skills and abilities listed above.
  • Computer spreadsheet experience required.
  • Prior experience working with international NGOs and government organizations will be an advantage.
In your application, please specify that you found out about this opportunity on GCFjobs.com
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