Administrative & Finance Officer, COGN

Administrative & Finance Officer, COGN

Duties and responsibilities

1. Prepare the administrative and capital budgets in compliance with the schedule set by the Budget Department at Headquarters;
2. Monitor expenditures in accordance with the Bank’s internal control rules and procedures and prepare periodic reports and where appropriate propose revisions;
3. Implement financial management and reporting procedures and controls to improve service efficiencies, identify savings and promote the efficient use of resources;
4. Review monthly financial reports and periodically prepare reports, statements and schedules to facilitate the audit of the Field Office by the Bank’s Auditors;
5. Maintain personnel records including benefits in accordance with the Bank’s Human Resources policies and instructions;
6. Supervise the procurement of goods and services and management of property and equipment in accordance with Bank rules and procedures;
7. Prepare and monitor service providers’ contracts;
8. Institute sound stock keeping for office supplies and maintain inventory records and a fixed asset register of Bank property and equipment;
9. Control the processing of mission expenditure advances and balances;
10. Prepare and follow up the processing by Government of requests for tax exemptions, long stay visas, diplomatic and international organization cards and registration of the Bank’s vehicles and staff members;
11. Handle and follow up the processing of visa applications for official missions and all other Bank official documents;
12. Submit reports on personnel management; manage office staff benefits in accordance with the Human Resources policy and instructions in force; assist the Country manager with consultant recruitment and staffing issues.
13. Oversee the staff members responsible for airport arrival and departure formalities for Executive Directors and Governors, and all other personalities invited by the Country Office.

Selection Criteria

1. At least a Master’s degree in Accounting, Finance, Audit or Administration.
2. Membership to an internationally recognized professional accounting body (CA, CPA, ACCA or Expert Comptable) and a degree in Human Resources Management would be an advantage.
3. Minimum of four (4) years of relevant experience including three (3) years in an accounting firm or in business organisations;
4. Proven ability to work effectively in a team-oriented, multi-cultural environment, to function effectively as a member of various groups and to deliver under pressure;
5. Proficiency in written and verbal communication in English or French, with a working knowledge of the other;
6. Competence in the use of Bank standard software (SAP, Word, Excel, Access, MS Projects and PowerPoint).

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