Preparedness and Operations Support Officer, P-3

Location:
Vienna, Austria
Industry Sector:
International Public Sector
Type of contract:
Full-time position
Salary:
Competitive

Preparedness and Operations Support Officer, P-3

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VA ID: 449
Grade Level: P-3
Division: On-Site Inspection Division
Section: Equipment and Implementation Section
Unit:
Type of Appointment: Fixed Term Appointment
Deadline for Applications: 27/09/2018
Reference No.:  303/12 (20202579)

Please note that all candidates should adhere to CTBTO Values of Integrity, Professionalism and Respect for Diversity.

Qualified female applicants and persons with disabilities are encouraged to apply.

 A roster of suitable candidates may be established for similar positions at the same level as a result of this selection process for a period of two (2) years

Organizational Background

The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 stations worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.

Organizational Setting

This position is located in the On-Site Inspection Division (OSI). The On-Site Inspection (OSI) Division develops operational capabilities to undertake inspections in line with the provisions of the CTBT. After the treaty enters into force, an on-site inspection (OSI) is launched to establish whether or not a nuclear explosion has been carried out. During such an inspection, facts might also be gathered to identify a possible violator of the Treaty. It thus constitutes the final verification measure under the CTBT.

Reporting Lines

Under the supervision of the Chief of Equipment and Implementation Section, the incumbent will carry out the following duties:

Duties and Responsibilities

  1. Lead the development of preparedness and operations support capabilities relating to the rapid deployment of material resources for On-Site Inspections (OSIs) including logistics, transportation, physical security, contract management and in-field sustainment;
  2. Elaborate and implement the OSI deployment and operations support concepts covering launch, conduct and recovery of an OSI, ensuring that potential synergies between stakeholders are exploited to the full in terms of  required operations support activities;
  3. Apply a systems engineering approach to improve and refine the OSI deployment and operations support concepts especially in the areas of preparedness and rapid deployment, in-field sustainability including physical security and protection of inspection team members and equipment, and risk management;
  4. Oversee the further development of the OSI capability catalogue for deployment and operations support functions and the associated equipment;
  5. Design, plan, prepare, implement, report and evaluate tests related to OSI deployment and operations support and oversee the modularization of OSI equipment (including infrastructure) in cooperation with the other Sections of the Division;
  6. Develop and manage standing arrangements and relevant contracts for world-wide deployment and sustainment  of OSI activities (including training and exercises);
  7. Contribute to budget planning related to preparedness and operations support;
  8. Draft and implement a comprehensive procurement plan to ensure continuous readiness and availability of OSI preparedness and operations support equipment and services;
  9. In cooperation with other responsible units within the Organization, ensure proper management and availability of relevant equipment held by the organization both at headquarters and elsewhere including registration, storage, maintenance and life cycle management, and ensure operational readiness of this equipment (e.g. Base of Operations (BOO) equipment and the Intermodal Rapid Deployment System) including through planning and execution of required certification activities;
  10. Implement proper asset management for OSI purposes and collate/provide equipment configuration and operations support related data;
  11. Plan and monitor the implementation of the annual budget and provide input to annual/bi-annual resource plans;
  12. Collate and maintain preparedness and operations support related technical documentation and certification;
  13. In support of the OSI Training Section, contribute to the design, preparation and implementation of training courses on OSI operations support including on deployment and operations support planning, rapid deployment, Point-of-Entry activities, BOO infrastructure and logistics, in-field sustainability and field team support;
  14. Draft and review Standard Operations Procedures and Work Instructions related to OSI preparedness and operations support;
  15. Participate in OSI activities both at headquarters or in the field – potentially including in remote areas, on short notice, and for lengthy periods – including as subject-matter expert on rapid deployment and operations support;
  16. Perform other duties as assigned.

Education

  • Advanced university degree in logistics, emergency response, military operations, engineering or a related field.

Work Experience

  • At least five (5) years relevant working experience dealing with planning and implementation of rapid deployment operations and with in-field support activities for deployed/remote operations;
  • Professional experience with multimodal transportation of technical and support equipment including dangerous goods is required;
  • A strong operational background, supply chain experience and an understanding of emergency context and security management are desired;
  • Experience as field coordinator is an asset as is experience in working and coordinating with the UN and/or other international organizations.
  • Computer literacy, knowledge of MS Office products, database applications – especially databases related to deployment planning and asset management – and their use are essential;

Languages

  • Excellent written and oral communication skills in English are essential. Knowledge of other languages is desirable.

Competencies

  • Professionalism – Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
  • Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
  • Planning and organizing – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts printouts as requested; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary;
  • Team work – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings
  • Accountability – Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
  • Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
  • Client orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect.; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients.
  • Commitment to continuous learning – Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
  • Technological Awareness – Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.
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Comprehensive Nuclear-Test-Ban Treaty Organization (CTBTO)

The Comprehensive Nuclear-Test-Ban Treaty Organisation (CTBTO) bans nuclear explosions by everyone, everywhere: on the Earth's surface, in the atmosphere, underwater and underground.

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