VA ID: 447
Grade Level: P-4
Division: Division of Administration
Section: Procurement Section
Type of Appointment: Short Term Appointment
Deadline for Applications: 18/10/2018
Please note that the candidates who have already submitted their application are not required to re-submit it for this position.
Please note that all candidates should adhere to CTBTO Values of Integrity, Professionalism and Respect for Diversity.
Qualified female applicants and persons with disabilities are encouraged to apply.
A roster of suitable candidates may be established for similar positions at the same level as a result of this selection process for a period of two (2) years.
The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 stations worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.
This position is located in Procurement Section, Division of Administration. The Division of Administration is committed to sustaining a service-oriented environment by ensuring that all PTS staff members receive efficient and high-quality support in the areas of budget, finance, general services, and procurement.
The Procurement Section is responsible for the preparation of and reporting on the Commission’s Budget, as well as the management of the Commission’s financial resources, including preparation of annual financial statements.
Under the direct supervision of the Chief of Procurement Section, the incumbent will carry out the following duties:
Duties and Responsibilities
- Act as the primary liaison with relevant parties within the organization for the initiative;
- Meet with stakeholders in the procure-to-pay process (Technical Divisions, Procurement, Finance and IT) to create a business process mapping of the “as is” process and the number of touchpoints for the purpose of reviewing and streamlining such processes;
- Analyse business requirements collected in collaboration with stakeholders from other business areas within CTBTO;
- Evaluate technical options and recommend changes to the process and procedures to take the full advantage of SAP functionalities including possible reconfigurations and enhancements to the current implementation of the system. ;
- Research best practices of other organizations and make recommendations to the Commission on changes both inside and outside the current ERP system that could make the work more efficient;
- Develop business blueprint and plan the solution implementation (incl. setting up contracts with software suppliers and implementation firms);
- Perform project management tasks throughout the process;
- Provide technical advice to the Management and to the project team concerning SAP and its Procurement related functionalities;
- Manage the successful implementation of the solution (incl. testing, documentation, change management, training, stakeholder alignment etc.);
- Define a sustainable support and maintenance structure;
- Perform other duties as assigned.
Advanced university degree in information technology, public or business administration, procurement management or a closely related field.
- At least seven (7) years relevant working experience in the field of project management of IT systems implementation, part of which should have been in an international environment.Experience in the development, testing, migration and implementation of ERP systems;
- At least five (5) years working experience with the Materials Management Module of SAP, particularly in the area of procurement transactions, preferably in the context of an international organization;
- Experience working with and implementing ERP systems (preferably SAP) in the aspects of co-ordination, supervision, operation and design of an ERP system in the context of an international organization is highly desirable.
Excellent written and oral communication skills in English are essential. Knowledge of other languages is desirable.
- Professionalism – Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed. Planning and organizing – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts printouts as requested; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary;
- Team work – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings
- Accountability – Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
- Client orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect.; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients.
- Commitment to continuous learning – Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
- Technological Awareness – Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.