Media and Communication Officer (EDA/2019/085c)

Location:
Brussels, Belgium
Industry Sector:
International Public Sector
Type of contract:
Contract
Salary:
Competitive

Media and Communication Officer (EDA/2019/085c)

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Contract Type: Temporary staff

Grade: AD8

Location: Brussels (BELGIUM)

Deadline: 03/07/19

Vacancy Type: Public

1. BACKGROUND

The European Defence Agency was established on 12 July 2004, and is governed by Council Decision (CFSP) 2015/1835 defining the statute, seat and operational rules of the European Defence Agency.

The Agency has its headquarters in Brussels.

The main task of EDA is to support the Council and the Member States in their effort to improve the Union’s defence capabilities in the field of crisis management and to sustain the Common Security and Defence Policy (CSDP) as it currently stands and as it develops in the future.

The Agency is structured into four directorates. Three operational directorates: Industry, Synergies and Enablers (ISE); Capability, Armament & Planning (CAP); Research, Technology and Innovation (RTI) and the Corporate Services Directorate (CSD).

2. THE AGENCY’S WAY OF WORKING

The Agency is an “outward-facing” organisation, constantly interacting with its shareholders, the participating Member States, as well as with a wide range of stakeholders. It works in an integrated way, with multi-disciplinary teams representing all of the Agency’s functional areas, to realise its objectives. Its business processes are flexible and oriented towards achieving results. Staff at all levels need to demonstrate the corresponding qualities of commitment, flexibility, innovation, and team-working; to work effectively with shareholders and stakeholder groups, formal and informal; and to operate without the need for detailed direction.

3. THE MEDIA & COMMUNICATION UNIT

The Media and Communication Unit is responsible for all internal and external communication activities of the Agency. The Unit provides communication advice to the Agency’s top team and supports the entire Agency to promote its achievements in terms of project and programme output.

The Unit thus has a double function including providing communication advice to the Chief Executive and Deputy Chief Executive as well as a public information role. The importance of communication within the Agency is illustrated by the fact that the Unit directly reports to the Chief Executive/Deputy Chief Executive.

The Unit consists of a small, dynamic and dedicated team. Its aim is to efficiently and innovatively communicate developments and achievements of the Agency to a wide variety of stakeholders. The team includes a Head of Unit, two Media and Communication Officers, a webmaster and a graphic designer/assistant and a trainee (Junior Communication Officer). Each team member has his/her distinct tasks; and while all team members support one another, personal accountability and independent handling of tasks is expected. A framework contract for communication activities is in place which supports the Unit among others in event management, production of publications, etc.

The main channels for external communication the Unit currently uses are its website, presence on social media platforms, publications including the biannual EDA magazine “European Defence Matters”, audiovisual products, newsletters, media articles and events.

For the position of Media and Communication Officer we are looking for a versatile communication professional, ideally with experience in the defence field, who is experienced in all communication disciplines. The position requires technical, project management and strategic communication experience. S/he is expected to develop, implement and evaluate all communication tasks with minimum support and supervision and with a hands-on approach.

Given the sensitive nature of the work of the European Defence Agency and the Unit’s high workload, highest attention to detail is required. The Media and Communication Officer is expected to tailor messages to the respective target audiences and produce official responses in coordination with the top team, the Strategy and Policy Unit as well as operational Directorates. The Media and Communication Officer will thus be required to get acquainted quickly with the specific topics and working environment of the Agency. This is a highly rewarding but also challenging position and we encourage applications from autonomous, engaged and driven team players.

4. DUTIES

Within the overall context outlined above, the Media and Communication Officer will, under the guidance of and in close contact with the Head of the Unit, contribute to the following activities:

  • Strategic communication advice

The Media and Communication Officer will give strategic communication advice to the top team and project officers. This includes:

a. advising the top team on all matters of external communication press enquiries or press briefings, audiovisual messages or internal communication;

b. advising, developing and executing communication campaigns on a variety of subjects in support of directorates, including production of ad hoc communication material.

The focus lies in designing the right communication mix for effective and efficient promotion of the Agency results, including through press relations as well as online and offline publications.

  • Community engagement

The Media and Communication Officer will handle all matters of online and offline community engagement. This includes developing, implementing and evaluating campaigns across the social media platforms on which the Agency is currently active and potentially new platforms. The campaigns shall include text, video and infographics. Community engagement includes specific communication activities towards the Agency’s main stakeholders, the Member States, EU institutions, industry, press and academia. The Unit also manages the Agency’s main events including the EDA Annual Conference and supports directorates in the organisation of other events and conferences.

  • Public relations

The Media and Communication Officer will produce paper and electronic publications, supervise video production and design and implement distribution strategies for the respective publications. The Officer will also handle public queries about the Agency’s work.

  • Internal communication

The Agency’s internal communication strategy is being refined and the Officer will implement this new strategy and suggest new for internal communication measures.

  • Additional tasks as required in the interest of the service
Within the overall context outlined above, the Media and Communication Officer will, under the guidance of and in close contact with the Head of the Unit, contribute to the following activities:

  • Strategic communication advice

The Media and Communication Officer will give strategic communication advice to the top team and project officers. This includes:

a. advising the top team on all matters of external communication press enquiries or press briefings, audiovisual messages or internal communication;

b. advising, developing and executing communication campaigns on a variety of subjects in support of directorates, including production of ad hoc communication material.

The focus lies in designing the right communication mix for effective and efficient promotion of the Agency results, including through press relations as well as online and offline publications.

  • Community engagement

The Media and Communication Officer will handle all matters of online and offline community engagement. This includes developing, implementing and evaluating campaigns across the social media platforms on which the Agency is currently active and potentially new platforms. The campaigns shall include text, video and infographics. Community engagement includes specific communication activities towards the Agency’s main stakeholders, the Member States, EU institutions, industry, press and academia. The Unit also manages the Agency’s main events including the EDA Annual Conference and supports directorates in the organisation of other events and conferences.

  • Public relations

The Media and Communication Officer will produce paper and electronic publications, supervise video production and design and implement distribution strategies for the respective publications. The Officer will also handle public queries about the Agency’s work.

  • Internal communication

The Agency’s internal communication strategy is being refined and the Officer will implement this new strategy and suggest new for internal communication measures.

  • Additional tasks as required in the interest of the service

5. QUALIFICATIONS AND EXPERIENCE REQUIRED

a. Conditions for eligibility:

General

  • be a national of a Member State participating in the Agency;
  • be entitled to his/her rights as a citizen;
  • have fulfilled any obligations imposed on him/her by the laws concerning military service;
  • produce the appropriate character references as to his/her suitability for the performance of his/her duties;
  • be physically fit to perform his/her duties;
  • have a thorough knowledge of one of the languages of the participating Member States and a satisfactory knowledge of another of these languages to the extent necessary to discharge his/her duties;
  • have no personal interest (financial, family relationship, or other) which could be in conflict with disinterested discharge of his/her duties within the Agency;
  • hold, or be in a position to obtain, a valid Personnel Security Clearance Certificate (national or EU PSC at SECRET UE/EU SECRET level). Personnel Security Clearance Certificate’ (PSCC) means a certificate issued by a competent authority establishing that an individual is security cleared and holds a valid national or EU PSC, and which shows the level of EUCI to which that individual may be granted access (CONFIDENTIEL UE/EU CONFIDENTIAL or above), the date of validity of the relevant PSC and the date of expiry of the certificate itself. Note that the necessary procedure for obtaining a PSCC can be initiated on request of the employer only, and not by the individual candidate.);
  • have a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years or be a graduate of a national or international Defence College.

Only diplomas that have been awarded in EU Member States or that are the subject of equivalence certificates issued by the authorities in the said Member States shall be taken into consideration. In the latter case, the authority authorised to conclude contracts of employment reserves the right to request proof of such equivalence.

b. Essential selection criteria

(1) Professional

The candidate will be required to demonstrate that he/she has:

  • proven professional experience of at least 6 years in positions with tasks closely related to the ones describe above, acquired after the award of the qualification required as a condition of eligibility;
  • strong analytical, communication (written and oral) and presentation skills;
  • excellent knowledge and copy-writing/editing in English;
  • media and public relations experience;
  • good knowledge of and (hands-on) experience with the social media landscape;
  • (hands-on) experience with website management, publications and other public information tools;
  • affinity with and experience of communication in complex environments/sensitive subjects;
  • internal communication experience;
  • events management experience;
  • press relations experience;
  • experience in project management related to communication;
  • professional experience with the international/national public sector and/or with the European Defence sector;
  • understanding of the EDA’s main tasks and functions.

(2) Personal

All staff must be able to fit into the Agency’s way of working. Other attributes important for this post include:

  • excellent planning and time management skills;
  • be adaptable to change and receptive to a fast-moving work environment;
  • high degree of attention to detail and commitment to quality;
  • ability to work under pressure;
  • ability to work in a team and independently in his/her area of responsibility;
  • tact and ability to work effectively in a multinational environment with both internal and external stakeholders;
  • result orientation and strong motivation;
  • personal accountability;
  • flexibility and innovativeness;
  • genuine commitment to the Agency’s objectives.

Desirable

The following will be considered an advantage:

  • satisfactory knowledge of French (reading and speaking)
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European Defence Agency (EDA)

The European Defence Agency (EDA) is an agency of the European Union (EU) that promotes and facilitates integration between member states within the EU's Common Security and Defence Policy (CSDP). The EDA is headed by the High Representative (HR), and reports to the Council. The EDA was established on 12 July 2004 and is based in Brussels, Belgium.

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