Industry Sector:
International Public Sector
Type of contract:

Budget Officer

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Grade: Ast 4

Unit/Sector: Budget, Finance & Procurement Bpm (Budget, Planning & Missions)

The Position 

The Budget, Finance and Procurement Unit supports Eurojust in achieving its mission by delivering high-quality budgetary, financial and procurement services and ensuring sound financial management.

The Unit is divided into four sectors:

  • Budget Planning and Monitoring, responsible for the planning and consolidation of the Eurojust budget;
  • Procurement, responsible for implementing the Annual Work Programme and procuring required goods and services;
  • Missions, responsible for supporting Eurojust post-holders with all mission related travel and reimbursement matters;
  • Budget Coordination and Support, responsible for supporting Units/Offices to implement their budget and applying budget controls.

Main Accountabilities

Generic overall tasks and features

  • Contribute to preparation of the (annual) budget and handle daily maintenance of related sheets, files and accounts
  • Provide assistance for the opening and closing of the financial year
  • Prepare timely forecasts on expenditures/budget implementation, execution and other reports on significant financial information to different stakeholders and prepare possible needed remedies
  • Liaise with the Procurement Sector on contractual issues
  • Training staff members and new actors of the financial circuit on budget related issues, standard missions and grants, financial operating tools and administrative procedures
  • Draft new and update financial procedures, rules and guidelines
  • Assist in preparation and follow up of Internal and External Audits
  • Actively provide input for improving working methods and efficiencies
  • Contribute to and participate in specific budget related projects
  • Backup role for any other staff member as appropriate and as appointed by Head of Sector during absence
  • Carry out any other duties requested in the interest of the service.

Budget implementation, control and grants

  • Act as a Budget contact point by communicating, supporting, facilitating and liaising with assigned Units/Services (U/S) on their budget implementation and related issues
  • Invoice registration, financial initiation of various transactions in ABAC (commitments, payments, LEF/BAF, recovery orders etc. Financial verifications and authorizations) including related filing of documents
  • Operational Verifier role for assigned budget lines; checking, validating and verifying the accuracy of budgetary transactions
  • Ex-ante controls: act as financial verifier and authorising officer by delegation (for related to both procurement and grants) in compliance with the EJ Financial regulation and rules in force
  • Perform ex-post controls and follow-up on findings
  • Prepare, update and maintain the delegation file for financial actors
  • Monitor trends and contact Units by contributing to the development, improvement and maintenance of various budgetary forecasts and reports
  • Organise and manage the budget transfers including all relevant documents
  • Develop and manage the financial monitoring of grants
  • Liaising with grant project partners on financial aspects of project implementation, monitoring and reporting.


  • Process mission notifications
  • Check, correct and calculate mission claims, and deal with relevant queries and issues
  • Verify and authorize payment of mission claims, recovery orders and deal with relevant queries
  • Follow up on incomplete notifications and reimbursement requests
  • Verify and authorize commitments and de-commitments in relation to missions
  • Deal with questions about commitments and payments in the workflow
  • Provide travel advice to Eurojust post-holders and members of the National Desks in accordance with the Missions Guide and policy
  • Liaise with the travel agency regarding ticketing-related issues.

Budget planning

  • Contribute to budget process by collecting, analysing and reviewing unit plans (applying activity based budgeting principles)
  • Liaise with budget holders and stakeholders to understand and summarize their budget requirements in order to strengthen the justification of budget needs (towards the College of Eurojust as well as towards the EU Commission)
  • Assist in translating Unit Plans and resource requirements into a consolidated and solid justified Budget Plan
  • Contribute to the further development and implementation of activity based costing (ABC) elements; including the preparation, analysis and maintenance of ABC related data and reports.


Minimum education

Bachelor’s degree:  Business Administration, Finance & Accounting or similar


  • 7 – 12 years experience
  • Experience required in following areas: minimum of 3 years proven professional experience in areas listed below;
  1. Administration in Customer Service environment, ideally in the public sector
  2. Budget and Grants, Missions as well as Financial Administration experience

Business Skills & Knowledge required

  • Knowledge of Legal framework:  EU Financial Regulations & Missions, Grants Policy
  • Language skills: English
  • Administrative skills: numeric attributes/affinity good working knowledge of budgetary principles, and analyses. Reporting/editorial skills
  • Computer literacy: MS Office; specifically Excel, electronic handling of travel requests, knowledge of the ABAC system/tool
  • Safety / Security skills; strict confidentiality
  • Other: professional experience of applying various budget methodologies, customer service mindset, excellent organisational/communication skills,  ability to work in a multi-cultural environment,
In your application, please specify that you found out about this opportunity on GCFjobs.com
Veuillez indiquer dans votre candidature que vous avez consulté cette offre sur le site web GCFjobs.com

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