Office Assistant – FAO – Rome, Italy

Rome, Italy
Industry Sector:
International Public Sector
Type of contract:

Office Assistant – FAO – Rome, Italy

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Office Assistant – FAO – Rome, Italy

Key Functions/Results 

  • Arrange appointments for the supervisor, receive visitors, place and screen telephone calls and respond to routine requests for information;
  • Provide office, administrative and logistics support to meetings, committees, conferences, etc.;
  • Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions;
  • Respond or draft responses to standard/ routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports;
  • Proofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards;
  • Initiate general administrative tasks in the computerized financial / travel / human resources systems;
  • Make travel and hotel arrangements and prepare travel authorizations/claims for staff as required;
  • Provide assistance in the administrative processing of vacancy announcements and consultants’ contracts;
  • Research, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain electronic and paper files;
  • Perform other duties as required.

Minimum Requirements

  • Secondary School Education
  • Three years of relevant experience in office support work
  • Working knowledge (Level C) of English and limited knowledge (Level B) of French or Spanish
IT Skills
  • Good knowledge of the MS Office applications, Internet and office technology equipment
Technical Skills
  • Good knowledge of communication and documentation standards
  • Good knowledge of corporate computerized financial / travel / human resources systems and administrative procedures and policies, in particular for budget

Desirable Qualifications and Skills

  • Good knowledge of the organizational structure
  • Experience in dealing with strictly confidential matters
  • Working knowledge of another FAO official language (French and/or Spanish)
Closing date for applications 08 April 2020 before midnight.

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