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Under the overall guidance and supervision of the Head of Support Services, Operations Manager or Finance Specialist, the Finance Analyst analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues in the Regional Office or Operations/Project Centre; he/she ensures effective and transparent utilization of financial resources and integrity of financial services. The Finance Analyst promotes a client-oriented approach consistent with UNOPS rules and regulations.
The Finance Analyst leads and supervises staff of the finance unit and works in close collaboration with the Programme, Operations, and project teams in the Regional Office or Operations/Project Centre, UNOPS HQ staff and Government officials ensuring successful delivery of financial services.
The functions/duties/key results of this job description are generic and not all duties are carried out by all Finance Analysts
Functions / Key Results Expected
Summary of Key Functions
- Implementation of operational strategies
- Budget preparation, monitoring and control
- Regional Office or Operations/Project Centre cash management and treasury
- Control of Regional Office or Operations/Project Centre accounts
- Facilitation of knowledge building and knowledge sharing
1.Ensures implementation of operational strategies and adapts processes and procedures focusing on achievement of the following results:
- Full compliance with the provisions of the UNOPS Financial Rules and Regulations, the Finance Manual and Finance and Budget Technical Instructions in all financial transactions, recording, reporting, etc.
- Regional Office or Operations/Project Centre business processes mapping and elaboration/establishment of internal Standard Operating Procedures in Finance in the Regional Office or Operations/Project Centre, control of the workflow in the Finance unit
- Continuous analysis and monitoring of the financial situation in the Regional Office or Operations/Project Centre
- Analysis and elaboration of proposals on cost-saving and reduction strategies (including introduction and development of e-banking).
- Routinely monitoring of financial exception reports for unusual activities, transactions, and investigation of anomalies or unusual transactions.
2.Ensures timely budget preparation and effective monitoring and control, focusing on achievement of the following results:
- Proposals for planning of financial resources of the Regional Office or Operations/Project Centre, preparation of reports containing analysis of the financial situation.
- Coordination of the preparation of the field operating budget; review of budget submissions, regular analysis and reporting on the budget approvals and the delivery situation; monitoring of expenditures against budget allotments and reporting on variances
- Coordination with the Portfolio Specialist to ensure compliance with UNOPS financial rules and regulations, financial policies and procedures and that project budgets and revisions are prepared in accordance with established procedures and budgetary guidelines of the funding agency; project budget re-phasing processed accurately and punctually
- Identification of administrative budgetary requirements; guidance on guidelines for budget preparation, the format to be used in reflecting budget proposals and the procedures for submission to facilitate consolidation at the global level.
- Review of budget proposals for reasonableness, consistency with the organizational goals and priorities.
- Monitoring and advice to the Regional Director or Operations/Project Centre Manager on the financial status of projects and programmes (including pending and approved budgets; contributions confirmed but not yet available for expenditure; contributions available for expenditure and contributions already expended).
- Monitoring of expenditure levels against allotments; review and processing of request for budget revision as required.
- Continuous monitoring of budgetary allocations and contact with clients to strengthen budget management and take corrective actions when required.
- Maintenance of the UNOPS Project Budget formulation system, ensuring timely input and processing of data; proposals for update and change (with ICT unit) to ensure relevance of the system at all times in the financial management of projects and enhancement of financial reporting.
- Discussion of concerns with the Portfolio Specialist when required so that timely corrective actions can be taken.
3. Ensures proper Regional Office or Operations/Project Centre cash management and treasury functions, focusing on achievement of the following results:
- Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
- Daily review of zero-balance account bank statements in ATLAS to monitor imprest level; identification and recording of contributions.
- Establishment of efficient local banking arrangements and compliance with local financial and banking regulations
- Available monthly cash flow forecast for use by the
- Cashier for on-site transactions.
- Building project capacity to effect payments using ATLAS or Imprest Accounts.
- Monitoring of the delivery and income of the portfolio; planning and adjustment of expenditures for the administrative budget
- Analysis of trends and forecasting of income from projects and other sources.
4.Ensure proper control of Regional Office or Operations/Project Centre accounts and payments, focusing on achievement of the following results:
- Analysis and elaboration of proposals for the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in ATLAS; payrolls are duly prepared; monthly payment orders (MPOs), travel claims and other entitlements are duly processed.
- Control of accounts closure.
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
- Control of the Accounts Receivables for UNOPS projects and follow up with partners on contributions, maintenance of the General Ledger.
- Ensuring proper maintenance of the field financial accounts; preparation of financial records, statements and reports as required or approval of the work of subordinates; coordination of field replies to internal and external audit queries;
- Proper receipt, management, safeguarding and disbursement of payments handled by the field; review, modification, initiation and implementation of internal control procedures in coordination with Headquarters;
- Proper control of the supporting documents for payments; preparation of all types of vouchers; Pay Cycle and payments execution.
5.Ensures knowledge building and knowledge sharing, focusing on achievement of the following results:
- Organization and conduct of training for the operations/ projects staff on Finance.
- Synthesis of lessons learned and best practices in Finance.
- Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall efficiency of the Regional Office or Operations/Project Centre in financial resources management and success in introduction and implementation of operational strategies. Accurate, thoroughly researched and documented financial information, timely and appropriate delivery of services ensure client satisfaction and enhance UNOPS credibility in use of financial resources.
Master’s Degree or equivalent in Finance, Business Administration, Public Administration, Economics or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree
- A minimum of two (2) years of relevant experience at the national or international level in providing financial management services and/or managing staff and operational systems.
- Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) and advance knowledge of spreadsheet and database packages,
Fluency in written and oral English and the language of the duty station required. Knowledge of second UN working language desirable.