Field Operations Coordinator, Operations Group

Location:
Washington D.C, United States
Type of contract:
Contract
Salary:
Competitive

Field Operations Coordinator, Operations Group

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The Field Operations Coordinator provides operational coordinating and administrative support to IREX’s overseas field offices.

 GENERAL DUTIES & RESPONSIBILITIES

  • Provides day-to-day administrative and operational support and guidance to IREX’s field offices and DC-based program teams
  • Initiates the planning of and monitoring of the start-up and close-out processes of IREX Field Offices
  • Works closely with the (Senior) Field Operations Officer for new country registration; research and selection of legal firms; preparation and submission of organizational documents, powers of attorney, etc
  • Works closely with the (Senior) Field Operations Officer to proactively manage field office close-outs this includes terminations of Powers of Attorneys, closure of bank accounts and termination of country registrations and relevant permits as appropriate
  • Manages, updates, and validates entries in the IREX Field Operations database
  • Manages and maintains the Field Operations pages of the IREX internal portal, including ensuring documents and templates are updated and easily accessible
  • Manages and maintains the Field Operations Country Profiles Database and ensure information is entered on a timely and consistent basis
  • Maintains Field Operations Standard operating procedures (SOP) and ensure they are up-to-date
  • Under the supervision of the Director for Global Security provides coordinating and administrative support for field security and risk management matters. This includes:
    • Development and updates to Field Security Handbook and policies
    • Maintains and updates the ISOS Travel Tracker platform regularly and ensures that data from travel partners and individuals are accurate
    • Plays key support role in pressure testing scenario exercises as instructed and executed by the Director for Global Security
    • Provides monthly updates on field operations related security issues or training requirements
    • Scheduling of Security Focal Point Trainings
    • Supports Desk Assessments for Field Security
    • Conducts quarterly testing of satellite phone network and systems
    • Undertakes field security related research projects
  • Identifies and documents best practices, lessons learned and performs root-cause analysis and other problem-solving activities to identify effective corrective actions and improvements to current field operations policies and procedures
  • Develops and utilizes professional networks to inform decision making and benchmarking of best practices for international operations
  • Creates and maintains complete documentation of decision-making processes
  • Provides orientation to HQ and field-based staff, as requested
  • Maintains effective relations and coordination with HQ and field staff, vendors, and partners
  • Travels to international field offices as and when requested to support field office audits, reviews and audits (up to 10%)
  • Provides backup support to (Senior) Field Operations Officer when necessary
  • Other duties as assigned

SKILLS AND EXPERIENCE

  • Bachelor’s degree in international development, or similar required
  • Minimum two years’ professional experience in administration and operations in an international development context preferred
  • Demonstrated understanding of United States Government (USG) regulations and compliance issues
  • Ability to work with and communicate effectively with colleagues at all levels of the organization
  • Detail-oriented, highly organized with the ability to multi-task and work independently
  • Strong computer skills, especially Microsoft Office: Outlook, Word, PowerPoint, and Excel
  • Ability to work and communicate effectively across borders and cultures
  • Ability and interest to work in a fast-paced, small office work environment
  • Arabic, French and/or Spanish language skills preferred
  • Overseas non-profit experience preferred but not required
In your application please specify that you found out about this opportunity on GCFjobs.com
Veuillez indiquer dans votre candidature que vous avez consulté cette offre sur le site web GCFjobs.com

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