Location:
Baghdad, Iraq
Industry Sector:
International Public Sector
Type of contract:
Contract
Salary:
Competitive

Logistics Assistant

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Application closing date: 27 May 2018

Background Information – PSC

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.

Background Information – Job Specific

Background – UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.

Background – UNMAS Iraq

The UNMAS Iraq programme was formally established in June 2015, at the request of the UN Under-Secretary General for Peacekeeping Operations (DPKO) and the Special Representative of the Secretary General for Iraq, to lead the UN efforts to mitigate explosive threats in the country, as well as to support the enhancement of national and regional mine action capacities. UNMAS is supporting multiple layers of operations under the UNMAS Iraq Strategic Plan which focuses on three main components:

1. Explosive Hazard Management 2. Capacity Enhancement 3. Risk Education.

Functional Responsibilities

Under the direct supervision of the Procurement Officer, the Logistics Assistant will be responsible for the following assigned tasks:

  • Follow up of delivery deadlines of goods and status of shipment through continuous contact with suppliers;
  • Assist with the movement of equipment into and within the country including all customs matters;
  • Prepare tax exemption letters, follow up with government authorities in obtaining approval letters and assist the Logistics & Asset Management Assistant in the receiving of imported goods from customs. Manage and control the receiving, registering and correct storage of all equipment received in Baghdad, and compile the distribution plan for this equipment as directed;
  • Assist with the supervision, and reconciliation of stock levels;
  • Ensure the Logistics filing system are maintained;
  • Share information with other UN Agencies, and NGOs on new developments related to logistics;
  • Ensure efficient and effective operation of the UNMAS warehouse facility;
  • Responsible for the control of the UNMAS inventory database;
  • Assist on establishing and controlling  the regular stock taking of all UNOPS/UNMAS assets.
  • Prepare regular weekly reports on supply/warehouse activities;
  • Assist the Logistics and Asset Management Assistant with the delivery and collection of UNMAS/UNOPS assets to the office in Baghdad Green zone;
  • Prepare Receiving Inspection Reports (RIR) for UNOPS goods delivered in Baghdad;
  • Dispatch goods, material and/or equipment received in a timely manner to sub-offices and end-users;
  • Track and record routine logistics and operation problems and referring it to the Procurement Officer with recommendations for course of action;
  • Assist the Logistics & Asset Management Assistant  in managing the vehicle movement and updating vehicle tracking sheet and log sheet;
  • Any other duties as requested and tasked by the Head of Support or Procurement Officer.

Requirements

Education

  • First level university degree (Bachelor or equivalent) in logistics, supply chain management, procurement, business administration or another related field with a minimum of one (1) of relevant experience or;
  • Secondary school (High School or equivalent) with a minimum of five (5) years of relevant experience is required

Experience

  • Relevant experience is defined as experience in the field of Asset Management, Logistics, Procurement, Business Administration or any other related field
  • Computer literacy and skills (MS Word, Excel, and PowerPoint etc.) is required
  • Driving license is required
  • Experience with the UN system or an international NGO is desired
  • Knowledge of UNOPS rules and regulations is desired
Language
  • Fluency in English (speaking, reading, writing) is required
  • Fluency in Arabic (speaking, reading and writing) is required
  • Knowledge of another UN official language is desired.
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United Nations Office for Project Services (UNOPS)

UNOPS provides project management, procurement and infrastructure services to governments, donors and UN organizations, such as the Government of Haiti, the United Nations Children's Fund (UNICEF) and the UK Department for International Development (DFID).

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