General Position Summary
For the implementation of the Imagine Program Project within the department of Infrastructure, Mercy Corps is searching for experienced professional Project Manager Engineering, with architectural/ urban planning and civil / structural engineering under FIDIC (Fédération Internationale Des Ingénieurs-Conseils) standard contracts management background with profound international experience and a proven track record in the management of construction, rehabilitation and extension of Urban Water Supply, Treatment and Distribution Infrastructure.
Essential Job Responsibilities
Strategy & Vision
- Oversee field construction activities which are managed by a Construction Management Consultant under contract and identify/resolve problems before they become critical
- Establish internal project schedule for comparison with Consultant construction schedule and subsequent updates
- Liaise with regulatory and governmental entities as well as partner NGO’s conducting similar work in adjacent sections of the city. Prepare donor reports as directed.
- Review and process requests for information in a timely manner
- Review submittals, inspect sample materials and maintain thorough submittals log
- Preparation and verification of pay requests and preparation of any documentations and/or reports relating to change orders, and the preparation of any reports and/or documentations in the event of a construction claim by the contractor. Check quantities in relation to invoiced amounts and prepare payment requests
- Prepare variation requests, ensure all supporting documentation is provided and develop recommendations for action by the Deputy Programme Manager
- Preparation of any reports and/or documentations in the event of a construction claim by the contractor
- Oversee material testing and maintain comprehensive records of testing results
- Supervise site inspector(s)
- Review submitted Quality Control Plans
- Supervise specialty inspections including foundations, welding, reinforcement and leakage testing
- Review Daily Field Reports and Certification of Work to ensure they are complete and files, collaborate and review certifications, supporting documents, invoices, and deliverables – ensure they are organized, filed monthly, and lead Monthly Progress Summaries
- Prepare other internal reports as required
- Keep the Deputy Programme Manager constantly appraised of both evolving projects site risk and site safety issues
- Assist with resolving non-conformances, generate nonconformance reports, ensure they are provided to and approved by the document author and logged. Initiate resolution to constructability issues or differing field conditions. Ensure inspector(s) are performing as-built drawings and organizing Project construction documents
- Oversee start up and commissioning activities
- Coordinate operator training for utility staff.
- Ensure all project deliverables including manuals, training guides, spare parts and tools are received prior to project closure.
- Perform specific Deputy Programme Director duties, as directed, in his absence.
- Oversee and manage the works and consultant contracts;
- Ensure works and consultants contracts are implemented as contracted;
- Maintain and review program workplans for the entire implementation of the project duration;
- Create and maintain systems ensuring effective and transparent use of financial resources for timely and informative reporting in line with development partners and Mercy Corps policies and procedures;
- Ensure quality control and Health-Safety-Security and Environment standards.
- Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
- Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
- Supervise and orient new team members as necessary.
- Provide team members with information, tools and other resources to improve performance and reach objectives.
- Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.
Finance & Compliance Management
- Ensure compliance with development partners and Mercy Corps regulations related to emergency programming;
- Oversee and ensure contractual procedure for interim payment certificates with supporting documentation for works and consultant contracts;
- Review scope of work and manage technical consultants, works contractors including review for technical efficacy and contract budget.
Influence & Representation
- Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
- Communicate effectively to ensure overall project targets and donor obligations are met.
- Attend regular construction meetings
- Host donor visits to observe project progress
- Ensure compliance with security procedures and policies as determined by country leadership.
- Proactively ensure that team members operate in a secure environment and are aware of policies.
- As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
- Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Knowledge and Experience
- Relevant University degree (Architecture/ Civil Engineering/ Disaster Management);
- 5-7 years’ experience in demonstrated experience working as a Project Manager in experience in Sub-Sahara Africa, South America or Asia, preferably in a development or humanitarian context;
- Demonstrable technical experience, particularly in Urban Drinking Water Supply and Water Treatment Projects under FIDIC(Fédération Internationale Des Ingénieurs-Conseils) standard contracts and International Development funded projects, with 5-7 years’ professional experience;
- Knowledge of / experience with participatory methodologies;
- Self-supporting in computers (Windows, spread sheets, word-processing, program management, electronic drawing-processing, e-mail);
- Demonstrable skills and expertise in capacity building in development and emergencies;
- Good skills in training, facilitation and presentations;
- Skills in mentoring and developing staff;
- Creativity and the ability to work with limited resources;
- Fluency in spoken and written English and/ or French / Kiswahili;
- Ability to effectively represent Mercy Corps and its interests to key stakeholders.