Chief of Section – Finance Division

Location:
Capellen, Luxembourg
Industry Sector:
International Public Sector
Type of contract:
Contract
Salary:
Competitive

Chief of Section – Finance Division

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The incumbent is responsible to the Chief of Branch for performing the following functions:

Responsibilities

General Responsibilities

  • Managing, both from a technical and administrative point of view, the personnel assigned to the Section.
  • Monitoring, guiding and assisting the Section staff in their daily tasks.
  • Ensuring that work is performed in accordance with financial procedures.
  • Attending meetings as required and preparing reports/correspondence to customers, i.e. Support
  • Partnership Committees (SPCs), NATO bodies and/or individual countries, relating to budgetary, financial or accounting matters.
  • Liaising, as required, with NSPA Programme Offices and Divisions (PODs) and other organisational elements on budgetary, financial and accounting matters.
  • Ensuring the correctness of the financial and management information produced by the Section.
  • Ensuring that there is an adequate “audit trail” in the financial accounting for which he/she is responsible, including drafting replies to both internal and external auditors’ queries and observations.
  • Ensuring that the methods and controls, under the area of responsibility of the Section, are the most effective and are accurately reflected in the existing documents such as Operating Procedures (OPs), accounting & budgetary control handbook and system upgrade documents.
  • Assisting in preparing workload forecasts and monitoring the actual workload compared with the forecast.
  • Assisting in proposing manpower requirements and justifying actual manpower used for actual workload.
  • Preparing correspondence, reports and financial statistics at management level.
  • Performing other related functions as required in peacetime and any other appropriate functions assigned in times of crisis or war.
  • In the event of crisis or war the incumbent will, subject to the agreement of his/her national authorities, remain in the service of the Agency.

Specific Responsibilities

  • Maintaining, managing and controlling the Receivables’ activities with regard to the NSPA operational and administrative companies.
  • Ensuring timely registration of calls for contributions, customer advances and manually prepared customer invoices.
  • Monitoring the settlement of customer open items on receipt of related payments and/or against advance funding provided by customers.
  • Following up on customer overdue accounts via written and oral communication directly with customers, support partnership chairs, national representatives, Country Liaison Officers and other personnel, as required.
  • Controlling the accuracy of the finance database by executing frequent and periodic checks to include verification of customer invoices, clearing of customer advances and incoming payments.
  • Establishing and monitoring of controls for advances for special projects.
  • Reconciling and closing the Receivables accounts (periodic and year-end).
  • Monitoring interest sharing in coordination with the Treasury Section Chief.
  • Managing employee performance in line with applicable governing instructions.

Qualifications

General Qualifications

  • University degree in finance/accounting/business management or professional accountancy qualification.
  • A minimum of five years’ experience in Finance, Accounting or Budget Management.
  • Good experience in managing staff.
  • Ability to facilitate/present persuasively and negotiate effectively to achieve desired outcomes.
  • Ability to manage time and work effectively under pressure while producing quality products under short notice deadlines.
  • Ability to develop resourceful and effective solutions to problems (including HR), to focus team on performance goals and expectations, to track metrics and measure performance, and to engage problems early to mitigate risk and redirect performance.
  • Knowledge of information systems at end-user level with experience in using personal computers and software packages.

Specific Qualifications

  • Knowledge of the Agency’s enterprise software (SAP) would be an asset.
  • Over five years of experience in supervising, leading and managing teams which perform complex finance and accounting tasks.

Language Qualifications

  • NATO’s two official languages are English and French. The work of this post is mainly conducted in English, therefore fluency in that language is essential and working knowledge of French is desirable.
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