Application closing date: 25 September 2018
The incumbent is responsible to the Chief of Staff (COS) for providing project management support to large infrastructure investment projects. More precisely, he/she is responsible for performing the following functions:
- Developing and maintaining through-life the Agency (user) requirement documentation for new planned infrastructure on the Capellen site, including functional requirements definition for Infrastructure, Information Technology (IT), Security, Engineering systems.
- Establishing and coordinating the Requirements Review Board.
- Establishing change control mechanisms and policies and conducting Change Review Boards.
- Coordinating user input and providing Subject Matter Expert (SME) advice to support the production of engineering/infrastructure studies by Host Nation (HN), architect and engineering firms.
- Working with HN, Agency and other stakeholders in support of project objectives. Preparing technical instructions, procedures and concepts.
- Planning, coordinating and controlling the sequence of supporting Agency activities to include major investments, major refurbishments, temporary offices and coordinating activity to de-conflict opposing priorities.
- Proactively assessing and managing project risks. Developing mitigation plans where appropriate.
- Participating or conducting meetings, briefings and events as required, at technical, management or executive level.
- Leading all project internal communication, change management and reporting activities.
- Performing other related functions as required in peacetime and any other appropriate functions assigned in times of crisis or war.
- In the event of crisis or war the incumbent will, subject to the agreement of his/her national authorities, remain in the service of the Agency.
- Developing User Acceptance Plan based on Key User Requirements, and reviewing HN’s production.
- Implementing lessons learned from other large NATO infrastructure projects.
- Conducting all planning activities to protect business outcome, during project implementation phase and through infrastructure operational lifetime.
- Coordinating with the Security Office (AS) to ensure the appropriate level of security is provided to the Agency, during design, construction, and operation.
- Coordinating and communicating utility outages to minimize disruptions.
- Coordinating the delivery and installation of User-supplied equipment.
- Planning for new facility occupation and warranty management.
- University degree in civil, mechanical, or electrical engineering or architecture or equivalent education.
- At least five years of relevant experience.
- Experience in infrastructure project management preferably in an international environment.
- Ability to facilitate/present persuasively and negotiate effectively to achieve desired outcomes.
- Ability to manage time and work effectively under pressure while producing quality products under shortnotice deadlines.
- Ability to develop resourceful and effective solutions to problems to focus team on performance goals and expectations, to track metrics and measure performance, and to engage problems early to mitigate risk and redirect performance.
- Knowledge of information systems at end-user level with experience in using personal computers and software packages.
- Knowledge of technical support software, such as AutoCAD and MS Project.
- Expertise in interpreting construction drawings and completing project review
NATO’s two official languages are English and French. Both languages are important in the work of this post, therefore fluency in both languages is essential.