Associate Extra-Budgetary Contributions Officer

Vienna, Austria
Industry Sector:
International Public Sector
Type of contract:

Associate Extra-Budgetary Contributions Officer

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Issued by: OSCE Secretariat

Vacancy number: VNSECS01333

Vacancy type: International Seconded

Field of expertise: Budget and Finance

Grade: S

Duty Station: Vienna

Deadline for application: 26October 2018


This position is open for secondment only and participating States are kindly reminded that all costs related to assignment at the Secretariat must be borne by their authorities.

Candidates should, prior to applying, verifying with their respecting nominating authority to which extent financial remuneration and/or benefit packages will be offered. Seconded staff members in the OSCE Secretariat and Institutions are not entitled to a Board and Lodging Allowance payable by the Organization.

The Department of Management and Finance (DMF) is the largest department in the OSCE Secretariat and is responsible for managing the material and financial resources of the Organization. It provides policy guidance on the management of OSCE financial and material resources and develops and maintains OSCE Financial Regulations and Rules and Financial Administrative Instructions. The Budget and Finance Services Section consists of the Accounts Unit, Budget Unit and Treasury.

The Budget and Finance Services section is responsible for co-ordinating and supporting the programme planning and budgeting process in general, including providing advice to relevant stakeholders. It is also the focal point for support to the field Finance Administration Units, providing on-site assistance and training in business application systems and associated controls which are designed to strengthen the internal control environment and reduce risk through effective mitigation measures.

Tasks and Responsibilities

Under the supervision of the Senior Extra-budgetary Contributions Officer the incumbent performs the following duties:

  1. Participating in negotiations with Donors and other OSCE units on pledge letters and grant agreements to ensure that they are in line with OSCE Rules and Regulations;
  2. Liaising with the Legal Services on the grant agreement review;
  3. Providing guidance and advice to Donors and OSCE delegations regarding making pledges to extra-budgetary projects;
  4. Providing guidance and advice to OSCE Project Managers regarding fulfilling Donors¿ requirements set forth in grant agreements, pledge letters and Diplomatic Notes;
  5. Contacting potential Donors regarding funding for special projects upon request from the Senior Management and Project Managers;
  6. Developing and implementing procedures to enhance ExB management based on best practices;
  7. Reviewing and commenting on draft project proposals;
  8. Registering extra-budgetary pledges in the Grants Module of Oracle;
  9. Preparing pledge acceptance and re-allocation letters;
  10. Preparing receipt acknowledgement letters to donors for income received;
  11. Performing other duties as required

Necessary Qualifications

  • First-level university degree in Business Administration, Law or other related fields;
  • Minimum of four years of professional experience in budgeting, accounting or finance in an intergovernmental, governmental or commercial organization;
  • Experience reviewing Extra-budgetary agreements and assessing risks in contracts would be beneficial;
  • Understanding the European Union legal framework and contracting modalities;
  • Experience in the use of computer applications, such as word processing, spreadsheets and database software;
  • Professional fluency in the English language; knowledge of another OSCE official language would be an asset.
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