Executive Officer – Deputy Chief Monitor – Kyiv, Ukraine

Location:
Kyiv, Ukraine
Industry Sector:
International Public Sector
Type of contract:
Contract
Salary:
Competitive

Executive Officer – Deputy Chief Monitor – Kyiv, Ukraine

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Executive Officer – Deputy Chief Monitor – Kyiv, Ukraine

Tasks and Responsibilities

If applicable, deployment is subject to attendance to and successful completion of pre-deployment training and assessment.

Applicants are hereby notified that the Special Monitoring Mission to Ukraine (SMM) is designated by the OSCE as a nonfamily duty station. This designation is based on the fluid and dynamic working environment in the SMM. The currently prevailing working conditions in the duty station may include working in a hazardous location with extended hours of service, and possibly curtailed freedom of movement. Successful candidates who are appointed to locations deemed by the OSCE as hazardous will receive hazard pay. In addition, all successful candidates will be required to participate in the OSCE accident and life insurance scheme in accordance with the OSCE Staff Regulations and Staff Rules.

Under the supervision of the Deputy Chief Monitor (DCM), the Executive Officer to DCM performs the following duties:

  • Serving as a principal point of contact for the DCM, co-ordinating and following up, inter alia, with OSCE senior staff, OSCE Secretariat, OSCE Field Operations, other international organizations and diplomatic missions on matters that concern DCM’s activities and the Mission’s programmes;
  • Co-ordinating preparations for meetings attended by the DCM and ensuring follow-up to DCM tasking’s; co-ordinating incoming requests from external agencies and the Mission’s staff; ensuring that timely and appropriate action is made, such as initiating meetings for DCM, compiling inputs and preparing draft responses;
  • Providing organizational and administrative assistance and advice to DCM for the smooth running of the immediate Office; assisting in the co-ordination of visits of the OSCE Chairperson-in-Office, Secretary General and other high-ranking OSCE officials;
  • Attending meetings with DCM as appropriate and accompanying her/him on travel within and outside of the Mission area;
  • Attending internal and external meetings on behalf of DCM to obtain the information necessary for fostering the Mission’s activities;
  • Reviewing documents, reports and letters prepared for signature by DCM in order to ensure quality and accuracy in substance;
  • Performing other duties as assigned.

General Minimum Requirements

  • Excellent physical condition
  • Possession of a valid automobile driving license and ability to drive using manual transmission
  • Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure

Field of Expertise Requirements

  • Diplomatic experience or experience working in political affairs with international organizations or governments
  • Experience in preparing analytical reports
  • Excellent communication and drafting skills
  • Knowledge of regional political history and developments
  • Diplomatic and negotiating skills
  • Some knowledge of the OSCE principles and commitments

Level of Professional Competence Requirements

Education
  • First-level university degree in international studies, public policy, political science or law or related fields
Experience
  • Minimum 6 years of relevant professional experience

Mission Specific Requirements

Mandatory

  • At least six years of relevant professional experience in public service and/or international organizations;
  • Demonstrated political and diplomatic skills as well as knowledge of protocol;
  • Excellent organizational, analytical, communication and interpersonal skills;
  • Ability to brief complex plans comprehensively, accurately and coherently;
  • Professional fluency in the English language, both oral and written, with strong briefing and drafting skills;
  • Ability to cope with physical hardship and willingness to work extra and long working hours over an extended period and in an environment with limited infrastructure; proven resilience to high stress environment;
  • Ability to cope with frequent and irregular travel, often at very short notice;
  • Demonstrated commitment to gender equality objectives as well as the ability to integrate a gender perspective into tasks and activities;
  • Ability to establish and maintain effective working relationships with people of different national and cultural backgrounds, whilst maintaining impartiality and objectivity;
  • Flexibility and adaptability;
  • Ability to operate Windows applications, including word processing and email.

Desirable

  • Experience in working in Eastern Europe/Ukraine and/or knowledge of the region;
  • Experience in working in a Front Office;
  • Experience with the UN common system and/or other international organizations;
  • Thematic knowledge of the OSCE activities in the sphere of human dimension and gender mainstreaming;
  • Working knowledge of the Ukrainian and/or Russian language(s).
Closing date for applications 23 December 2019 before midnight.

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Organization for Security and Cooperation in Europe (OSCE)

The OSCE is a forum for political dialogue on a wide range of security issues and a platform for joint action to improve the lives of individuals and communities. The organization uses a comprehensive approach to security that encompasses the politico-military, economic and environmental, and human dimensions.

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