HR Clerk – OSCE – Vienna, Austria
Tasks and Responsibilities
Under the supervision of the Human Resources Officer, the HR Clerk will be responsible for supporting the work of the HR Services Administration Section, maintaining personnel files and records and carrying out various clerical duties related to HR administration. More specifically, the HR Clerk will be tasked with:
Assisting with staff administration duties including the following:
- Preparing briefing and separation packages for new or separating staff members in the Secretariat;
- Issuing OSCE identity cards for staff and mission members, including photo prints;
- Preparing certificates of service and statements of earnings for current and former staff / mission members;
- Distributing Provident Fund statements and Cigna insurance cards;
- Assisting with the contract extension/transfer process for seconded staff / mission members;
- Administering the HRS/Administration team mail account.
Serving as Documents and Records Management focal point in the DHR/HRS/Administration Unit, including:
- Maintaining the filing system: establishing files for new staff members and closing files upon completion of service for archives, as instructed;
- Maintaining all personnel files of international mission members and all fixed-term Secretariat employees, including the electronic files.
Replacing HR Assistants during their absences and assisting them during peak periods of work; performing other related duties as assigned.
- Completed secondary education; supplementary secretarial and/or human resources training is a distinct asset;
- A minimum of two years of professional experience working in clerical positions;
- Accuracy, attention to detail and customer-service orientation, including a high level of discretion and confidentiality;
- Strong organizational and administrative skills;
- Computer literate with practical experience using Microsoft applications and human resources databases;
- Professional fluency in English, including excellent written and oral communication skills; knowledge of other OSCE working languages, particularly German, is highly desirable;
- Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
- Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.