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Under the guidance and direct supervision of the Regional Director, Head of Support Services or Operations Manager, the Procurement Analyst supervises or is a team member of the Regional Office or Operations/Project Centre Procurement Unit, responsible for effective delivery of procurement services in order to obtain the best value for money. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.
The Procurement Analyst works in close collaboration with the Operations, Programme and project teams in the Regional Office or Operations/Project Centre, UNOPS HQs staff and Government officials to successfully deliver procurement services.
He/she is expected to apply theoretical conceptual models, make rudimentary analysis of project parameters in support of greater programme development activities. Team environment provides rich learning opportunities and facilitates rapid professional development. The duties performed as well as external contacts are rather limited. The incumbent grows professionally to be able to embrace responsibilities at higher levels.
The functions/duties/key results of this job description are generic and not all duties are carried out by all Procurement Analysts.
Functions / Key Results Expected
Summary of Key Functions
- Implementation of operational strategies
- Management of procurement processes
- Implementation of sourcing strategy and e-procurement tools
- Facilitation of knowledge building and knowledge sharing
1.Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:
- Full compliance of procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
- Regional Office or Operations/Project Centre procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit.
- Analysis of requirements and synthesis of proposals for cost-saving and reduction strategies.
- Synthesis of proposals and implementation of contract strategy in the Regional Office or Operations/Project Centre, including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
- Implementation of the strategic procurement in the Regional Office or Operations/Project Centre, including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.
2.Manages and guides procurement processes for Regional Office or Operations/Project Centre, projects, and at the request of other Agencies focusing on achievement of the following results:
- Timely and duly prepared procurement plans for the office and projects and monitoring of their implementation.
- Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
- Review and certification of submissions to the Contract and Procurement Committee and Advisory Committee on Procurement
- Management of procurement contracts.
- Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
- Preparation of cost-recovery bills in ATLAS for procurement services provided by UNOPS to other Agencies.
3.Ensures introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
- Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
- Management of e-procurement module.
4.Ensures facilitation of knowledge building and knowledge sharing in the Regional Office or Operations/Project Centre, focusing on achievement of the following results:
- Organization of trainings for the operations/ projects staff on Procurement.
- Synthesis of lessons learnt and best practices in Procurement.
- Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall efficiency of the Regional Office or Operations/Project Centre in procurement management and success in introduction and implementation of operational strategies. Strategic approach to procurement, accurate, thoroughly researched and documented information, timely and appropriate delivery of services, introduction of e-procurement ensure client satisfaction and overall timely delivery of UNOPS programmes and projects.
Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.
A first-level university degree in combination with required qualifying experience may be accepted in lieu of the advanced university degree.
- Less than 2 years of relevant experience at the national or international level in procurement management.
- Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions)
Fluency in written and oral English and the language of the duty station required. Knowledge of second UN working language desirable.