Chief, Financial Resources Management Service, D1
Within delegated authority, the incumbent will be responsible for the following specific duties:
- Direct all the activities of the Financial Resources Management Service which include: provision of accounting, payments, payroll, treasury and budgetary services to UNOV/UNODC and other UN entities supported by UNOV. Review, establish and revise financial policies, procedures, standards and tools that are consistent with UN policy and practices to ensure proper budgetary, accounting and financial control. Ensure compliance with the UN Financial Rules and Regulations.
- Manage the financial resources of UNOV/UNODC, including the UN regular budget appropriations, and extra-budgetary funds by monitoring the receipt, flow and use of resources and advising the senior management on the possible level of resource allocation. Establish clear budget goals and provide guidance on and supervision of budget preparatory process. Manage the UNOV/UNODC staffing table and the budgetary implications. Direct the financial planning, budgeting and implementation of the operational budgets of UNOV/UNODC, issuing allotment advices and reviewing and monitoring budget implementation. Provide sound financial advice and support to programme managers on programme budgeting to enhance transparency of and effectiveness in the use of resources. Manage the cost recovery procedures, including negotiation and establishment of MOUs with client organizations, billing and regular provision of performance indicator reports to clients. Review and clear funding agreements for all activities under the delegation of authority. Review draft host country agreement for all entities serviced by UNOV. Review and assess budgetary and accounting procedures and practices and make proposals to Headquarters or introducing changes as appropriate;
- Supervise and direct the preparation of all UNOV/UNODC budgets and financial statements, including the audited financial statements of the Fund of the United Nations International Drug Control Programme and the United Nations Crime Prevention and Criminal Justice Fund;
- Coordinate oversight of UNOV/UNODC through pre-audit/oversight reviews, audit/oversight planning and follow up of all oversight recommendations made by the Office of Internal Oversight Services (OIOS), the UN Board of Auditors and relevant external oversight bodies;
- Formulate and implement the substantive work programme of FRMS. Oversee the management of activities undertaken by the Service, to ensure that programmed activities are carried out in a timely fashion. Coordinate the work in the different areas both with the Division and UNOV/UNODC, and with other organisations of the United Nations System, as appropriate;
- Coordinate and oversee the preparation of budgetary and financial reports for presentation to intergovernmental bodies;
- Ensure that a) the outputs produced by the Service maintain high-quality standards, b) that reports are clear, objective and based on comprehensive data, c) all outputs produced by the Units under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates;
- Assist the Director, DM, in preparing the work programme of the Service, determining priorities and allocating resources for the completion of outputs and their timely delivery;
- Undertake and oversee administrative tasks necessary for the functioning of FRMS, including setting priorities and establishing work plans and deadlines, guiding, supervising and developing staff, overseeing the recruitment of staff/personnel for the Service in accordance with the Delegation of Authority framework and taking due account of geographical and gender balance, evaluating staff performance, interviewing and evaluating candidates for job openings;
- Participate and represent the Division and the United Nations in inter-agency committees of the Vienna-based organizations and the UN common system, and in international, regional or national meetings, providing programmatic/substantive expertise on relevant issues;
- Perform other work related duties as may be required.
- Professionalism: Has expert knowledge in the field of financial resources management in general and in specific areas such as accounts, budget and audits in particular. Has comprehensive knowledge of United Nations Financial Regulations and Rules, policies, procedures and operations. Has proven ability to plan and organize work, requiring an in-depth understanding of its strategic direction and ability to integrate the work of FRMS into the Division’s work programme. Has proven analytical skills and ability to provide technical advice in programme/budget planning and management to managers. Has ability to defend and explain difficult issues with respect to key decisions and positions to staff, senior officials and members of intergovernmental bodies. Has proven ability to communicate complex concepts orally and ability to prepare written reports that are clear, concise and meaningful. Is able to apply UN rules, regulations, policies and guidelines in work situations. Has proven record of building and managing teams and creating an enabling work environment, including the ability to effectively lead, supervise, mentor, develop and evaluate staff and design training/skills enhancement initiatives to ensure effective transfer of knowledge/skills. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
- Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
- Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization: proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Advanced University degree (Master’s degree or equivalent) in finance, accounting, public administration, business administration and/or management, economics or related area is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of 15 years of progressively responsible professional work experience with an excellent performance record in financial resources management in large, multicultural institutions as well as programme and project planning, analysis and budgeting is required. Proven experience in management and technical leadership and in overseeing and being accountable for the correct application of rules and regulations is required. Demonstrated experience in managing large and diverse teams is required. Demonstrated working experience in managing extra-budgetary resources and cost-recovery arrangements is required. Experience with the work of the General Assembly, Advisory Committee on Administrative and Budget Questions and Committee for Programme and Coordination is highly desirable. Work experience in senior officer assignments at the United Nations or similar international organization is desirable. Experience working with an advanced ERP system, preferably SAP and with IPSAS is desirable.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Deadline for applications is 16 October 2019
For full job description and to apply, please click the ‘Apply’ button.
In your application please specify that you found out about this opportunity on GCFjobs.com Veuillez indiquer dans votre candidature que vous avez consulté cette offre sur le site web GCFjobs.com