Technical and Financial Assistant of the Project “Strengthening of institutional capacities for the protection of children, adolescents and youth of the Colombia-Ecuador border area, affected by violence and armed conflict”

Quito, Ecuador
Industry Sector:
International Public Sector
Type of contract:

Technical and Financial Assistant of the Project “Strengthening of institutional capacities for the protection of children, adolescents and youth of the Colombia-Ecuador border area, affected by violence and armed conflict”

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Location: Quito, Ecuador
Application Deadline: 27-May-19 (Midnight New York, USA)
Time left: 11d 17h 14m
Additional Category: Management
Type of Contract: Service Contract
Post Level: SB-3
Required Languages: English Spanish
Starting Date: (date when the selected candidate is expected to start) 15-Jun-2019
Duration of Initial Contract: 1 year
Expected Duration of Assignment:


1. Context

The project “Strengthening institutional capacities for the protection of girls, boys, adolescents and young people in the Colombia-Ecuador border area, affected by violence and armed conflict” has as its central objective “to strengthen mechanisms for the prevention and protection of girls , children, adolescents and youth (NNAJ), in the face of the dynamics of violence, to promote the stabilization of the Colombia-Ecuador border area ” and will be implemented within the framework of the Binational Border Integration Plan 2014-2022. It will intervene in the cantons of San Lorenzo, Eloy Alfaro and Tulcán, in the provinces of Esmeraldas and Carchi (Ecuador) and in the municipalities of Cumbal and Ipiales of the department of Nariño (Colombia).

The situation and dynamics at the border have exacerbated the risk of recruitment and use of adolescents and young people for illicit activities, which is accompanied by the involvement of adolescents and women for sexual exploitation and other forms of GBV. The cross-border scenario with low development rates and little presence of the State and international cooperation, added to the “incentives” offered by the link to the practice of illicit activities, exposes the population to greater risks in the face of the aforementioned challenges.

For its approach, and given the difficulty of having figures and a clear picture of the situation in the border area, the project will first focus on the analysis and identification of conflicts and risks and then generate protective environments that prevent and respond effectively. , as well as alternatives to children and adolescents (NNA) and young people that require options other than those related to violence and illegality.

The project includes the strengthening of vocational education programs and technical skills to enhance opportunities for social, educational and employment inclusion of adolescents, youth and women, as a strategy for the prevention of recruitment, sexual exploitation and GBV.

The project will also aim to promote transformations in the perceptions and practices of families, the community, civil society organizations, institutions, and of the same child, adolescent and youth population in the face of: i) the naturalization of violence and the involvement in illegal activities as a means of survival, ii) xenophobia and iii) gender inequality.

Likewise, the project will strengthen, within the framework of existing binational cooperation, the public institutions of Colombia and Ecuador to expand and adapt the identification, registration, and documentation services of the population; and will support the binational strategy of identifying double registration cases. All of the above, as key and enabling tools for the full exercise of rights and access to social protection services.

2. Include Purpose (s) of the hiring

Have a professional that supports the Binational Coordination in the monitoring, implementation and monitoring of the programmatic activities within the framework of the project “Strengthening of institutional capacities for the protection of children, adolescents and youth of the Colombian border area- Ecuador, affected by violence and armed conflict “, during its execution and in accordance with the functions and responsibilities indicated in the following sections.

Duties and Responsibilities

3. Functions:

Under the direction and supervision of the binational Project Coordinator, in close collaboration with the territorial coordination units, it will provide support for the follow-up of the program activities that are developed within the framework of the Project.

4. Responsibilities

The Project assistant will be in charge of the following activities:

Administrative support that includes, among others:

  • Support in compliance with the guidelines and standards of the PBF (Peacebuilding Fund) and in strict compliance with the administrative, financial, operational and ethical standards of the United Nations System (UNS) and particularly of UN Women.
  • Support and collect information on monitoring the efficient and transparent implementation of physical and financial resources in accordance with the PBF standards.
  • Support in the follow-up of the commitments made in the project’s budget.
  • Compile financial and monitoring information for efficient preparation of annual work plans, for reporting on project funds and maintain related records, as well as for any meeting that requires it.
  • Support in the coordination of common actions of visibility of the project.
  • Support in the monitoring of the activities of the national and territorial project team.

Support for Project Management Activities that includes, among others:

  • Support the compilation of results and inputs at a general and sectoral level.
  • Support the preparation of monthly and quarterly reports according to the guidelines of the Coordinator.
  • Compile information for midterm and final evaluations.
  • Provide logistical support for the organization of teleconferences and meetings with the binational and national support team of the agencies involved in the execution of the project.
  • Support the monitoring and monitoring of the project, the reception and systematization of documents and financial execution data, the preparation of progress and communication reports that are required by the Binational Coordination.
  • Carry out a periodic financial reporting and monitoring system according to the POA versus the execution of the project.

Support for Coordination Activities that includes, among others:

  • Coordinate and supervise the annual work plan, based on the results framework of the Project Document.
  • Support the sending of required information to the Binational Technical Committee and the Project Binational Steering Committee, and in the coordination of meetings with all its members. This includes making the calls, supporting the preparation of the agenda, sending the required documentation on time, and making the minutes of the meetings held within the framework of the project, ensuring its correct filing.
  • Coordinate the communication actions of the project.
  • Maintain a registry with contact information of the different actors involved in the implementation of the project and update periodically.
  • Carry out mission to field plans to provide follow-up and financial and technical support to the territorial, national and binational team.

Secretarial support, which includes, among others,

  • Support for the systematization of meetings and workshops related to project activities.
  • Preparation of regular and administrative correspondence; transcribe written materials that includes reports on project documents; review and correct written material prepared by colleagues to ensure adequate format and writing.

Logistical support, which includes, among others

  • Organize the logistics of planned events, seminars and meetings and, if necessary, provide support to the technical team.
  • Support the preparation of informative notes, letters and communications related to public activities and their corresponding dissemination.
  • Support in the organization of missions of the personnel, which includes, among others, making the quotations of tickets and their reservations, preparing the calculation of travel expenses and managing the payment.
  • Prepare the forms for liquidating travel expenses and mission expenses of the Coordination.
  • Support in the preparation of agendas.

5. Supervision

The Binational Project Assistant will be under the supervision of the binational Project Coordinator and the lead agency of the project and will maintain permanent communication channels with the UN Coordination Offices in Colombia and Ecuador.

Required Profile

Only applications of people with Ecuadorian nationality or with a valid permit to work in Ecuador will be considered (work visa to reside and work in Ecuador during the contract period). This document must be included in the application, if the scanned document included in the application is not present, it will be REJECTED.

Vocational training

  • University degree in social sciences, administration, finance or related areas.
  • Specialized or fourth level studies in project management, public policies, international relations, project management, international cooperation or related.
  • Professional experience of at least two years in the implementation or monitoring of development projects. Special emphasis will be given to the experience in United Nations organizations and in the institutional sphere that works in favor of women’s rights and gender equity;
  • Experience in support of areas of organizational communication and communication for development will be valued.
  • Affinity or interest in gender equality or human rights, as a mechanism for sustainable development.
  • Capacity for analysis and synthesis.


  • Solid computer skills, including advanced handling of several Microsoft Office applications (Excel, Word, etc.) as well as email / internet; familiarity with database management and office technology equipment;
  • Languages: fluent management of spoken and written Spanish; Spoken and written English.
  • Knowledge of the United Nations Atlas system will be positively valued.


  • Excellent interpersonal skills; cultural and social sensitivity; ability to work in an inclusive and collaborative manner with a variety of stakeholders, including members of the grassroots community, religious and youth organizations, and authorities at various levels; familiarity with tools and approaches to communication for development;
  • Motivation on own initiative, ability to work with minimal supervision; ability to work with tight deadlines; ability to organize and plan;
  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of national and international personnel.
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