Programme Assistant, (GS-5)

Panama City, Panama
Industry Sector:
International Public Sector
Type of contract:

Programme Assistant, (GS-5)

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Application closing date: 25 April 2019

For every child, hope

Under the supervision and guidance of the supervisor, the Administrative Assistant is responsible for executing a broad variety of routine tasks and some specialized for the respective section, requiring a thorough knowledge of UNICEF administrative procedures, processes and policies

How can you make a difference?

1. Support to programme development, planning and execution. 
⦁ Compiles data and information on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.
⦁ Prepares and maintains records pertaining to programme planning and development for his/her respective section.
⦁ Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
⦁ Arranges meetings, workshops and training courses pertaining to programme development, and provides support in making the necessary logistical arrangements.
⦁ Following up both internally with the Supply section and externally with counterparts to ensure supplies for programme implementation are delivered in a timely and accurate manner.
2.Support for monitoring and reporting of programme results
⦁ Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
⦁ Monitors budgets and financial expenditures of the section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
⦁ Prepares and maintains records, documents and control plans for the monitoring of project/programme implementation.
3.Support in resource mobilization
⦁ Compiles and organizes information and data pertaining to donors (both current and potential).
⦁ Compiles and organizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing the use of programme funds.
Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.
⦁ Supports the processing of contracts for consultants and external partners pertaining to the section.
4. Support in Knowledge Management and capacity building
⦁ Gathers and shares information as needed in support of improving the processes and daily operations of the section.
⦁ Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by drafting necessary correspondence, compiling data reports and maintaining relevant records.
5. Support in Emergency Response 
⦁ Supports maintenance of communication and information management during the emergency response of the RO.
⦁ Plays an important role in supporting the coordination of the RO through logistical support to coordination meetings, taking and circulating minutes and documentation.
⦁ Is expected to work outside of regular work hours as required during emergency response.

To qualify as an advocate for every child you will have…

  • Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
  • A minimum of 5 years of progressively responsible administrative or clerical work experience is required
  • Fluency in English and Spanish is required. Knowledge of another official UN language (Chinese, French, or Portuguese) is an asset.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The competencies required for this post are….

View our competency framework at

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

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