Application closing date: 30 November 2018
Background Information – Afghanistan
UNOPS strategy for Afghanistan is aimed at providing maximum support to the Government and people of Afghanistan though the delivery of projects and services in line with the government’s own priorities. The UNOPS Afghanistan Operation Center (AFOC) has been established as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency. At present, UNOPS AFOC is implementing a number of projects in a range of sectors including infrastructure (roads and schools) development, capacity building to various ministries, and environmental protection, among others, on behalf of the Government of Afghanistan and the donor community.
The functional objective of UNOPS AFOC is to deliver projects in an efficient and effective manner, to achieve the development outcomes sought by the Government of Afghanistan and the donor community, where capacity building is always considered and encouraged. The aim of UNOPS AFOC is to provide implementation services to the Government of Afghanistan, the donor community and partner agencies in the reconstruction and development of the country. In doing so, UNOPS aims to exceed client expectations in the delivery of quality services throughout the country.
Responsible to the OC Director, and reporting to the Head of Support Services (HOSS), and working routinely with the QA/QC Unit, the Facilities Manager is responsible for the overall management of Cost Recovery project activities, including but not limited to:
- Manage the development of all business cases for potential Cost Recovery activities, and ensure timely submission for approval;
- Manage the lease agreement process and ensure timely dissemination of all agreements to clients;
- Manage and monitor project activities including project planning, implementation, budget control, forecasting, and project delivery;
- Ensure adherence to reporting requirements for internal and external clients, including to Project Boards (as appropriate for each engagement);
- In close consultation with the HOSS, ensure coherent work plans and budgets are in place for all activities in the Cost Recovery project;
- Ensure integrity of financial and administrative operations in the project area by exercising oversight of financial and budgetary aspects of the projects, in consultation with the HOSS;
- Ensure strict and consistent application of UNOPS rules and regulations and ensure implementation of clear accountability mechanisms;
- Ensure human resources needed for project implementation are identified, recruited and managed in accordance with approved project staffing requirements;
- Manage, plan, and monitor project procurement and contracting processes;
- Provide management and direction to respective work-package teams on substantive and managerial aspects;
- Monitor all project activities in relation to respective work plans and take corrective action, when necessary, to ensure timely and cost-effective delivery of the projects’ outputs;
- Establish and confirm appropriate milestones and ensure constant monitoring of all cost recovery project activities against milestones;
- In consultation with the Partnerships Development Office (PDU), identify and develop business opportunities for Cost Recovery and support client relationship building;
- Ensure client satisfaction and improved service delivery across the entire Cost Recovery project;
- Perform other duties as may be assigned by the HOSS.
- Ensure integrity of financial systems, review of budget requirements and the consistent application of rules and regulations;
- Ensure proper planning, expenditure tracking and audit of financial resources in accordance with UNOPS financial rules and regulations.
- Routine monitoring of financial exception reports for all project activities and transactions and ensure that expenditures are in accordance with the project’s budgets.
- Oversee and manage construction activities with close coordination with QA/QC & HSSE Team.
- Provide technical advice and assistance to contractors regarding economical but quality materials to be used to contribute to sustainability.
- Coordinate and liaise with other UN organizations inside UNOCA for any service connections or any facilities enhancement that may require to connect to the existing mains.
- Submit monthly highlight reports to the HOSS
Advanced University Degree (Masters) in Project Management, Business Administration, Engineering or a relevant field. A bachelor’s degree in a relevant field will be accepted, with additional years of relevant work experience.
- Minimum 5 years of experience in project management and/or cost recovery;
- Basic knowledge in construction and engineering works and waste management is desirable.
- Previous experience within a conflict and post-conflict/conflict zone setting is highly desirable;
- Knowledge of, and experience with, UN/UNOPS rules and regulations is a distinct advantage;
- Previous experience in Afghanistan an advantage;
- Fluency in both written and oral English is essential.
- Professionalism, integrity, enthusiasm, commitment, planning/organizing, communication, judgment and decision making;
- Be a good mentor, capable of working with others in a participatory and capacity building manner;
- Strong management skills and capacity for problem solving and identifying acceptable/applicable solutions; resourceful, proactive, maturity of judgment and behavior, and self-motivated;
- Have excellent analytical and writing skills;
- Develop innovative approaches to resolve a wide range of issues/problems;
- Good communication (verbal and written) and strong interpersonal skills and ability to work in a team;
- Be results orientated and able to meet strict timelines for outputs;
- Be able and willing to travel and work in remote areas, in challenging circumstances;
- Self-motivated, versatile and adaptable to different cultures and people; and
- Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations in a multi-cultural environment