Location:
Yemen
Industry Sector:
International Public Sector
Type of contract:
Contract
Salary:
Competitive

Procurement Officer

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Application closing date: 21 May 2019

Procurement Officer –  Background Information – Job-specific

The Yemen Emergency Electricity Access Project (YEEAP) seeks to improve access to electricity in rural and peri-urban areas within the Republic of Yemen. It is financed by a US$ 50 million International Development Association (IDA) grant to UNOPS, which is serving as both recipient and implementing agency. Over a period of three years, the project aims to restore electricity supply to 200,000 households (1,340,000 people), 400 health facilities, and 800 schools. An estimated 20-30% of the investment value is expected to come from locally produced goods and services that provide urgently needed jobs for young people. The project will also help reduce carbon emissions by 430,000t CO2 and contribute to meeting Yemen’s Nationally Determined Contributions (NDCs) to the Paris Agreement.

To achieve the project’s objectives, UNOPS will engage solar microfinance institutions (MFIs), solar installers and suppliers, technical service providers, and other stakeholders. Specifically, the project is structured around the following three components:

  1. Component 1: Financing for Off-grid Solar (US$42m):
  •  Under Subcomponent 1.1, UNOPS will partner with eligible microfinance institutions (MFIs), help them set up financing windows for high-quality, small-scale solar solutions for rural and peri-urban households, and provide partial grants to make the systems affordable.
  • Under Subcomponent 1.2, UNOPS will contract solar suppliers and installers to provide grant-financed solar systems to critical service facilities in rural and peri-urban areas. The scope of the subcomponent includes health clinics, schools, rural water corporations, rural electricity service providers, and other providers of critical services. Implementation will start with health clinics and schools.
  1. Component 2: Implementation Support and Market Development (US$8m): UNOPS will contract service providers and NGOs to provide market-strengthening activities.
  2. Component 3: Contingent Emergency Response Component (US$0): Zero cost emergency component that can be activated in the event of an eligible emergency situation. The initial allocation is US$0.

Under the guidance and direct supervision of the Procurement Specialist, the Procurement Officer is responsible for the effective delivery of procurement services reflecting best practices in international public procurement, compliance with UNOPS procurement rules and regulations, appropriate risk management and obtaining the best value for money.  He/she analyzes and interprets the respective rules and regulations and provides solutions to a wide range of issues related to procurement.

Maintaining the highest degree of personal and professional ethics, the Procurement Officer maintains a collaborative, client-focused, quality and results-oriented approach in the Business Unit.

UNOPS is committed to achieving a truly diverse workforce.

Functional Responsibilities

Below are some of the functionalities.

  1. Implementation of operational procurement strategies
  2. Management of procurement processes
  3. Implementation of sourcing strategy and e-procurement tools
  4. Facilitation of knowledge building and knowledge sharing
  5. Team Management

1. Implements key aspects of operational procurement strategies focusing on achievement of the following results:

  • Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
  • Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

2. Provides technical support and guidance to procurement processes of the Business Unit, focusing on achievement of the following results:

  • Timely and duly prepared elements of procurement plans and monitoring of their implementation
  • Guidelines followed on embedding sustainability along the procurement process.
  • Organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
  • Preparation of submissions to the Contract and Property Committees (CPCs).
  • Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.
  • Advice, remedial actions, or solutions to Project Managers on procurement issues.
  • Drafting of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures.

3.  Implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

  • Development and management of the rosters of suppliers.
  • Utilization of-sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area.

4.       Team Management

  • Facilitate the engagement and provision of high-quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
  • Provide oversight, ensuring compliance by team members with existing policies and best practices.

5.       Knowledge Building and Knowledge Sharing

  • Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics.
  • Contribute to Procurement knowledge networks and communities of practice by providing a collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.
  • Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Education/Experience/Language requirements

  • Advanced Degree or equivalent preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field.
  • A first-level university degree in combination with two (2) years’ experience at the international level in Procurement Management, Business Administration, Public Administration, or related field with additional 1 year may be accepted in lieu of the Advanced university degree.
  • One (1) year’s graduate-level experience in Procurement of Supply Chain Management.
  • Experience in working with a range of stakeholders in developing countries is desirable.
  • Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) is required.
  • Knowledge of UNOPS Procurement Rules and Regulations is a distinct advantage.
  • Full working knowledge of English and Arabic is required.
 Contract type, level and duration
  1. Contract type: ICA
  2. Contract level: Local ICA Specialist level 8
  3. Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
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