Programme Manager – UNOPS – Kabul, Afghanistan

Location:
Kabul, Afghanistan
Industry Sector:
International Public Sector
Type of contract:
Contract
Salary:
Competitive

Programme Manager – UNOPS – Kabul, Afghanistan

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Programme Manager – UNOPS – Kabul, Afghanistan

Functional Responsibilities

Purpose and Scope of Assignment

The programme manager is responsible for all project documents, including legal agreements, and must have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project products are capable of meeting the business cases for both UNOPS and the client. Success of the project, and hence the Programme Manager RSHQ, will be based on the UNOPS Success Criteria of engagements which are linked to the responsibilities below.  The Programme Manager RSHQ is responsible for all aspects of the project life cycle. S/he must be able to apply, independently, the below duties and responsibilities of the project success criteria:

Stakeholder Management
  • In close coordination with the AFOC Stakeholder Engagement Officer, establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
  • Manage stakeholders engagement and project communications, ensuring all are aware of project activities, progress, exceptions, and are in a position to accept handover products
  • Advise the client on issues that may impact the achievement of outcomes (including issues of sustainability and post project requirements such as maintenance)
  • Manage information flow between the project board, AFOC’s Head of  Programmes and the project team
Delivery and Performance
  • Manage and deliver the programme in line with procedures and requirements defined by the AFOC Programme Management Office (PMO)
  • Implement approved programme plans (including the establishment of milestones) within tolerances set by the project board (or AFOC Head of Programmes)
  • Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
  • Liaise with any external suppliers or account managers
  • Authorize Work Packages
  • Advise the AFOC Head of Programmes of any deviations from the plan
  • Identify and manage risks and issues so that maximum benefit to client and stakeholders is achieved
  • Manage and review product quality and ensure products are accepted
  • Monitor and evaluate performance of service providers
  • Identify and report potential business opportunities for UNOPS to AFOC Head of Programmes
  • Identify and report threats to UNOPS internal business case to AFOC PMO
Procedures
  • Follow the Project Management Cycle instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)
  • Prepare/adapt the following plans for approval by the Project Board:  I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions
  • Under the guidance of AFOC’s PMO prepare and submit the following reports:
  • Highlight Reports
  • End Stage Reports
  • Operational Closure Checklist
  • End Project Report
  • Handover Report
  • Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12.
  • Ensure that all expenditures comply with UNOPS Financial Rules and Regulations (FRR).
  • Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
  • Understand and manage UNOPS overheads and related corporate charges as they apply to the project
  • Understand the unique structures of  UNOPS and budget appropriately for personnel
  • Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
  • Where the Programme Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
Knowledge Management
  • Participate in the relevant Communities of Practice
  • Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
  • Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
  • Complete lessons learned as per reporting format
  • Incorporate lessons learned from others as per planning format
Personnel Management
  • Lead and motivate the programme management team
  • Ensure that behavioural expectations of team members are established
  • Ensure that performance reviews are conducted
  • Identify outstanding staff and bring them to the attention of the AFOC Head of Programmes
  • Have a thorough understanding of UNOPS personnel contract modalities
  • Select, recruit and train team as required by the project plan
  • Perform the Team Manager role, unless appointed to another person(s)
  • Perform Programme Support role, unless appointed to another person or corporate/programme function
  • Ensure safety and security for all personnel and comply with UNDSS standards
Advocacy and Knowledge Management
  • Participate in policy dialogue (related to Afghanistan and other countries in the region) on issues related to the transport sector and contribute to in-house knowledge about new developments in the sector;
  • Raise awareness among AFOC staff and local counterparts on the principles of social inclusion and environmental management, and support the monitoring, evaluation and reporting on socially inclusive and environmentally responsible practices within the portfolio;
  • Identify opportunities to strengthen linkages between key projects within the AFOC including mainstreaming SDGs into ongoing projects & those under development;
  • Draft recommendations and contribute to UNOPS policy dialogue on key programme areas including Social Inclusion, Poverty Reduction, and Employment Creation, Impact Evaluation and Capacity Development;
  • Advocate for gender mainstreaming in work package planning at all levels, socio-economic analysis and other areas where feasible;
Monitoring and Progress Controls
  • Conduct periodic reporting, as defined by the PMO, including financial status reports on commitments and disbursements, monthly, quarterly and annual reports (including resources’ allocation and project performance), the project completion report, and evaluation report;
  • Develop and operate a quantitative and qualitative Project Performance Monitoring System (PPMS) to monitor and evaluate the performance of the project in relation to its goals, purposes and outputs;
  • Disseminate relevant information and PR materials that demonstrate good practices.
General
  • Ensure that the project produces the required products within the specified tolerance of time, cost, quality, scope, risk and benefits.
  • The Programme Manager is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case.
  • Contribute to the overall business targets and needs.

Education/Experience/Language requirements

Education
  • Master’s degree or equivalent, preferably in engineering or architecture, business and/or public administration, international business, international relations or another field of relevance to the work of UNOPS.
  • Additional years of relevant work experience, preferably in combination with a relevant bachelor’s degree, may substitute for the requirement of a master’s degree.
  • PRINCE2 Practitioner Certification – Preferred
Work Experience
  • Minimum 7 years of experience in Project Management;
  • Experience working in emergency,  post-crisis environment and/or with UN missions is a strong asset;
  • Strong experience in Project Management is required;
  • Experience working with international military is desirable;
  • Experience in Engineering and construction with UNOPS is a strong asset;
  • Proven experience in management  of complex projects is required;
  • Proven experience in financial management is required;
  • Proven experience in horizontal infrastructure projects is an asset.
  • Previous experience in Afghanistan an advantage
  • Fluency in both written and oral English is essential
Closing date for applications 31 March 2020 before midnight.

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UNOPS

United Nations Office for Project Services (UNOPS)

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. UNOPS mission is to help people build better lives and countries achieve sustainable development.

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