Location:
Democratic Republic of the Congo, Bukavu,
Industry Sector:
International Public Sector
Type of contract:
Contract
Salary:
Competitive

Project Manager

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Application closing date: 18 October 2018

Background Information – Job-specific

The Development Objective of the PICAGL Project, funded by the World Bank, is to increase agricultural productivity and marketing in targeted areas in the DRC, improve regional integration in the agricultural sector, and provide an immediate and effective response in case of crisis or emergency declared.

The proposed project is based on a holistic and integrated approach to supporting agricultural growth and commercialization with the active participation of the private sector. The project will be implemented through 3 main channels: (i) strengthening of agricultural value chains; (ii) development of the private agro-industrial sector through activities that include the promotion of reforms to create an enabling environment, the development of agro-industrial parks, and the provision of access to business development services; and (iii) support for regional integration.

UNOPS is responsible for implementing Sub-component 1.2 of the project, which will support the development of public and community infrastructure to strengthen value chains . In particular, it will finance: (i) the rehabilitation of 540 kilometers of agricultural feeder roads linking production areas to markets; (ii) the rehabilitation of existing irrigation systems in the Ruzizi plain and other valleys; and (iii) the rehabilitation of small hydropower plants and access to water. The rural roads program will take the regional dimension of the proposed project into consideration and improve connectivity between the DRC and Burundi. It will establish a community program focused on road maintenance mechanism and develop the institutional capacity of the Directorate of Agricultural Servicing (DVDA). Water user associations will receive training on irrigation project management.

The Democratic Republic of Congo

The UNOPS office in the Democratic Republic of Congo covers five countries: Democratic Republic of Congo, Central African Republic, Republic of Congo, Gabon and Equatorial Guinea.

The office is constantly working to expand its activities to support its partners in the implementation of their development programs and projects. Based in the DRC since 1999, the office has diversified and strengthened its areas of expertise, contributing actively to sustainable development efforts in the field. It has extensive expertise that covers the rehabilitation and construction of basic infrastructure (social and administrative services), roads and bridges, and the purchase of goods and services, as well as providing management and other services. project support.

Functional Responsibilities

The project manager is responsible for developing / reading the project initialization documents and the legal agreement. He / she must also have an excellent knowledge of the terms and conditions of the project as well as the respective roles and responsibilities of the partners / stakeholders in order to ensure that the results of the project will respond to the business case of both UNOPS and the client. The success of the project, and therefore the project leader, will be assessed against the success criteria of UNOPS commitments, which are related to the responsibilities below.

The roles and responsibilities of a Level 3 Project Leader are similar to those of a Level 4 Project Leader, with the difference being the level and complexity of the project as well as the level of responsibility specific to the position. A project leader at this level should be responsible for a Level 3 UNOPS project. A project leader at this level should be able to manage a medium to large scale project with a level of complexity and risk. is also medium to high. Such a project is subject to tight deadlines and its success requires collaboration with various external suppliers.

The project manager is responsible for all aspects of the project lifecycle. He / she must be able to independently complete the following tasks and responsibilities related to the project’s success criteria. They are : Such a project is subject to tight deadlines and its success requires collaboration with various external suppliers. The project manager is responsible for all aspects of the project lifecycle. He / she must be able to independently complete the following tasks and responsibilities related to the project’s success criteria. They are : Such a project is subject to tight deadlines and its success requires collaboration with various external suppliers. The project manager is responsible for all aspects of the project lifecycle. He / she must be able to independently complete the following tasks and responsibilities related to the project’s success criteria. They are :

Stakeholder management:

  • Establish an excellent relationship with the steering committee (project manager, user manager, supplier manager), the client and key stakeholders;
  • Work in collaboration with the Project Management Unit (PMU);
  • Manage communications and ensure that stakeholders are aware of project activities, progress and exceptional situations and ensure that they are able to receive the products;
  • Advise clients on issues that may affect the achievement of their objectives (such as sustainability issues or post-project requirements such as product maintenance);
  • Manage the flow of information between the steering committee / director of the operations center and the project staff.

Performance and results:

Implement the project according to approved plans (including milestones) without exceeding the tolerance levels set by the project steering committee in terms of deliverables, quality and timelines;

  • Manage the production of the required products, taking responsibility for the progress of activities, the use of resources and the adoption, if necessary, of corrective measures;
  • Be in constant contact with external suppliers or account managers;
  • Allow work packages;
  • Inform the Steering Committee and the Chief of Programs and the Director of the Operations Center of any deviation from the plan;
  • Inform and collaborate with the Project Management Unit (PMU) throughout the project cycle;
  • Identify, analyze and manage risks to achieve the best possible results for clients and other stakeholders;
  • Manage, analyze and evaluate the quality of products and ensure they are delivered and accepted by the customer;
  • Monitor and evaluate the performance of service providers;
  • Identify UNOPS business development opportunities and report to UNOPS supervisor (Head of Programs);
  • Identify the risks associated with the UNOPS internal business case and report to his supervisor.

The procedures:

  • Comply with project lifecycle management instructions and ensure compliance with all general organizational policies (Organizational Guidelines [DO] and Administrative Instructions [IA]) and Local Policies (SOPs);
  • Develop / adapt the following plans in collaboration with the Project Management Unit (PMU) and have them approved by the Steering Committee: i) project initiation documents; ii) sequence plans / exception plans and relevant product descriptions;
  • Prepare the following reports:
  1. Quarterly insurance reports;
  2. Periodic narrative and financial sequence reports;
  3. Exception report;
  4. Project Closing Checklist;
  5. Narrative and financial report of end of project;
  6. Annual Results Delivery Report (RBR).
  • Manage the following files: i) project documentation (physical and electronic Blue file); (ii) records related to procurement, human resources and finance in accordance with the requirements of the respective groups and the Organizational Directive 12;
  • Ensure that all expenditures are in accordance with UNOPS Financial Regulations and Rules;
  • In collaboration with the Project Management Unit (PMU), manage budgets, cash and obligations to ensure deliverables are met and payments to contractors and staff are made on time;
  • In collaboration with the Project Management Unit (PMU) understand and manage indirect costs, chargeable costs and other project related costs.
  • Understand the specific structure of the UN and adequately plan the budget related to staff costs;
  • Manage budgeted expenses and take responsibility for them (using accurate financial reports);
  • When the project leader does not have a delegation of authority to commit resources, he or she retains the same responsibilities and has to engage others to commit resources and disbursements as required. his supervision.

The management of knowledge:

  • Intervene within the relevant Communities of Practice;
  • Actively interact with other project managers and the Project Management Community to share case studies, lessons learned and best practices using the knowledge base;
  • Provide policy feedback to the directors of the different groups and to the Project Management Unit (PMU), these comments fostering continuous improvement of UNOPS policies;
  • In collaboration with the Project Management Unit (PMU), document lessons learned from the project in accordance with the reporting template;
  • Integrate lessons learned from other UNOPS members into the planning model.

Staff management:

  • Lead and motivate the project management team
  • Ensure that expectations of the behavior of team members are defined;
  • Ensure that the performance of the team members is evaluated;
  • Identify members performing exceptional work and emphasize their qualities to the Chief of Programs and the Director of the Operations Center;
  • Have excellent knowledge of the contractual arrangements of UNOPS staff (including individual contractors (ICA) and appointed staff);
  • Selection, recruitment and training of the team in accordance with the project plans and in collaboration with the Human Resources Department;
  • Act as Team Leader, unless one or more persons have been designated to perform these duties;
  • Provide a support role within the project, unless a person or program has been designated to perform these functions;
  • Ensure the safety of all staff, in accordance with the standards of the United Nations Department of Safety and Security (UNDSS).

Requirements

Education

  • The candidate must hold a Master’s degree (Masters) in Project Management, Engineering, Rural Engineering, Rural Development or other relevant discipline is required.
  • An undergraduate degree in project management, engineering, rural development or other discipline combined with 2 additional years of relevant experience may be considered in lieu of the Master.
  • Significant experience associated with relevant educational credentials and / or professional certifications could offset the lack of academic training.

Experience

Have 7 years progressive experience in infrastructure project management or rural development, focused on supervision, reporting, development and coordination, within public or private sector organizations is required.

Languages

  • Excellent command of spoken and written French is required for this position
  • Knowledge in English is desirable

Certifications

  • PRINCE2 Foundation certification is an asset;
  • Practitioner certification PRINCE2 is an asset;
  • Undertake the UNOPS Basic Course on Project Management and the Basic Course on Procurement Management (within one year of signing the present terms of reference)
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United Nations Office for Project Services (UNOPS)

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. UNOPS mission is to help people build better lives and countries achieve sustainable development.

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