Project Manager – UNOPS – Bissau, Guinea Bissau
Under the direct supervision of the Program Manager, the Project Manager, based in Bissau, will be responsible for carrying out, with some autonomy, the tasks and responsibilities essential to the success of the project as defined below
- Establish an excellent relationship with the project committee (project executive, user manager, supplier manager), the client and key stakeholders.
- Manage communications, ensure that stakeholders are aware of project activities, progress and exceptional situations and ensure that they are able to receive the products.
- Advise the client on matters that may affect the achievement of their objectives (such as sustainability issues or post-project requirements such as product maintenance).
- Manage the flow of information between the steering committee, the director of the operations center and the project staff.
- Respond to any request for information from the funder.
Performance and results
- Develop and maintain project plans.
- Implement approved project plans (including planned timelines) within the tolerance levels established by the project steering committee (s).
- Take into account sustainability in projects, including social, gender, environmental and economic aspects.
- Manage the production of the required products, taking responsibility for the progress of activities, the use of resources and, if necessary, adopting corrective measures.
- Be in constant contact with external suppliers or account managers.
- Allow work packages.
- Inform the Steering Committee and the Program Manager / Operations Center Director of any deviation from the original plan.
- Identify and manage risks to ensure the best possible results for customers and other stakeholders.
- Manage and evaluate product quality and ensure they are accepted by the customer.
- Monitor and evaluate the performance of service providers.
- Identify opportunities for UNOPS activities and inform its supervisor.
- Identify risks related to UNOPS internal business case and inform supervisor.
- Comply with project lifecycle management instructions and ensure compliance with all organizational policies (Organizational Guidelines [DO] and Administrative Instructions [IA]).
- Develop / adapt the following plans and have them approved by the steering committee:project initialization documents
- sequence plans / exception plans and relevant product descriptions
- Project Procurement Plan
- Project Recruitment Plan
- Write the following reports:Project status report (monthly)
- Quarterly Quality Assurance Table
- Project dashboard to be completed and returned to PMO / Program Manager quarterly
- Project progress reports (narrative and financial) as required by the donor End of project report (narrative and financial)
- Any other reports requested by the donor or by the SNOH Program Unit
- Manage the following folders:electronic file (Blue file)
- purchasing, human resources and financial records as required by the respective groups
- Ensure that all expenditures are in accordance with UNOPS Financial Regulations and Rules.
- Manage budgets, cash and bonds to ensure deliverables are met and payments to contractors and staff are made on time.
- Understand and manage indirect costs, attributable costs and other transaction costs related to the project.
- Understand the UN-specific structure and plan adequately the budget related to staff costs.
- Manage budgeted expenses and take responsibility for them (using accurate financial reports).
- If the project leader does not have a delegation of authority to commit resources, he or she retains the same responsibilities and has to direct others to commit the resources and make the necessary disbursements. his supervision.
- Intervene within the relevant Communities of Practice.
- Actively collaborate with other project managers and the project management community to share case studies, lessons learned and good practices using the knowledge base.
- Make a return on policies to the directors of the different groups, and thus promote
- Continuous improvement of UNOPS policies.
- Record lessons according to the reporting system.
- Integrate lessons learned from third parties according to the planning model.
- Contribute to building the capacities of the national party, companies and local NGOs.
- Lead, guide and motivate the project management team.
- Ensure that expectations regarding the behavior of team members are defined.
- Ensure that the performance of the team members is evaluated.
- Identify high-performing members and share their qualities with the Operations Center Director.
- Have excellent knowledge of the contractual arrangements of UNOPS staff (including individual contractors (ICA) and appointed staff).
- To select, recruit and train the team in accordance with the project plans.
- Act as Team Leader, unless one or more persons have been designated to perform these duties.
- Provide support to the project (s), unless a person or program has been designated to perform these functions.
- Ensure the safety of all staff, in accordance with the standards of the United Nations Department of Safety and Security (UNDSS).
Education / Experience / Language requirements
- Having a university degree (BAC +5) in Civil Engineering, Architecture, or another related field is required.
- An undergraduate degree (BAC + 3) in Civil Engineering, or Construction, or Architecture, or a related field combined with 2 additional years of relevant experience may be accepted in lieu of BAC + 5.
- Significant experience associated with relevant educational credentials and / or professional certifications could offset the lack of university degrees.
- At least seven (7) years of relevant professional experience in developing and / or managing infrastructure projects is required.
- At least 3 years of experience in team supervision is required.
- Having relevant experience in development and coordination within public or private sector organizations is required.
- Desired experience in the implementation of infrastructure projects.
- Knowledge of the contracts of the International Federation of Consulting Engineers (FIDIC) is an asset.
- Knowledge of AUTOCAD would be an asset.
- Fluency in French is essential
- Fluency in English is an asset.
- PRINCE2® Foundation certification is an asset.