Senior Project Manager – UNOPS – Port Sudan, Sudan
- Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), DFID, RSWC and all the other key stakeholders
- Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products
- Advise DFID and RSWC on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
- Manage the information flows between the Project Board / RSWC Director and the project. The PM will be also coordinating and facilitating the Inter-Ministerial Committee (IMC) meetings, keeping them informed, prepare agenda for the meeting and keeping records of meeting minutes, etc.
Delivery and Performance
- Develop and maintain project plans
- Implement approved project plans (including the establishment of milestones) within tolerances set by the project board
- Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.
- Manage the production of the required deliverables in terms of capacity building and technical assistance., Taking responsibility for overall progress and use of resources and initiating corrective action where necessary
- Liaise with the external suppliers, the SWC Heads of departments and DFID representatives
- Authorize Work Packages and monitor the embedded UNOPS team and the Project Progress
- Advise the Project Board and the SWC Head of any deviations from the plan
- Identify and manage risks so that maximum benefit to client and stakeholders is achieved
- Manage and review product quality and ensure products are accepted
- Monitor and evaluate performance of the rest of UNOPS Team and service providers
- Identify and report threats to UNOPS internal business case to supervisor
- Advise IMC on required strategies and or Government policies to support streamline the SWC work
- Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)
- Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions
- Prepare the following reports:
- Highlight Reports
- End Stage Reports
- Operational Closure Checklist
- End Project Report
- Handover Report
- Maintain the following:
- Electronic Blue File;
- Procurement, HR and Finance files as required by those practices as per OD12.
- Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).
- Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
- Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
- Understand the unique structures of the UN and budget appropriately for personnel
- Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
- Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
- Participate in the relevant Communities of Practice
- Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
- Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
- Complete lessons learned as per reporting format
- Incorporate lessons learned from others as per planning format
- Lead and motivate the project management team
- Ensure that behavioural expectations of team members are established
- Ensure that performance reviews are conducted
- Identify outstanding staff and bring them to the attention of the OC Director
- Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)
- Select, recruit and train team as required by project plans
- Perform the Team Manager role, unless appointed to another person(s)
- Perform Project Support role, unless appointed to another person or corporate/programme function
- Ensure safety and security for all personnel and comply with UNDSS standards
Additional Requirements – Engineering Project Management
- Civil Engineering (Hydraulics, Hydrology, Hydrogeology, etc…)
- Water treatment and water distribution process
- Institutional and Capacity Building
- Administration and Finance
- Advanced University Degree in Project Management, Business Administration and/or Civil Engineering or other relevant discipline.
- University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience in Project Management, Business Administration, and/or Engineering, or other relevant discipline, may be accepted in lieu of the advance university degree
- PRINCE 2 Practitioner Certification – an advantage
- A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.
- Seven years (or more based on academic credentials) of progressive experience in managing water utilities, water resource management or with civil engineering/infrastructure projects related to water supply management and distribution
- 3 years’ work experience in the field of institutional reform and capacity building
- Experience in the MENA region is an asset
- Experience in the management of any water utility or corporation is a strong asset
- Fluency in English language is required.
- Knowledge of Arabic language is a strong asset.