Senior Project Manager – UNOPS – Port Sudan, Sudan

Port Sudan, Sudan
Industry Sector:
International Public Sector
Type of contract:

Senior Project Manager – UNOPS – Port Sudan, Sudan

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Senior Project Manager – UNOPS – Port Sudan, Sudan

Functional Responsibilities

Purpose and Scope of Assignment

The Senior Project Manager is responsible to produce/update the project initiation documents (PID), legal agreements and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the stakeholders to ensure the project products are capable of meeting the business cases for both UNOPS, DFID and RSWC. Success of the project will be based on the success criteria of UNOPS engagements which are linked to the below responsibilities. The Senior Project Manager at this level is expected to successfully manage this complex project by leading his/her team effectively. The project would rely on a number of external suppliers for its successful delivery and would be working with firm deadlines. The Senior Project Manager is responsible for all aspects of the project life cycle. S/he must be able to apply, independently, the below duties and responsibilities of the project success criteria:

Stakeholder Management
  • Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), DFID, RSWC and all the other key stakeholders
  • Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products
  • Advise DFID and RSWC on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
  • Manage the information flows between the Project Board / RSWC Director and the project. The PM will be also coordinating and facilitating the Inter-Ministerial Committee (IMC) meetings, keeping them informed, prepare agenda for the meeting and keeping records of meeting minutes, etc.
Delivery and Performance
  • Develop and maintain project plans
  • Implement approved project plans (including the establishment of milestones) within tolerances set by the project board
  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.
  • Manage the production of the required deliverables in terms of capacity building and technical assistance., Taking responsibility for overall progress and use of resources and initiating corrective action where necessary
  • Liaise with the external suppliers, the SWC Heads of departments and DFID representatives
  • Authorize Work Packages and monitor the embedded UNOPS team and the Project Progress
  • Advise the Project Board and the SWC Head of any deviations from the plan
  • Identify and manage risks so that maximum benefit to client and stakeholders is achieved
  • Manage and review product quality and ensure products are accepted
  • Monitor and evaluate performance of the rest of UNOPS Team and service providers
  • Identify and report threats to UNOPS internal business case to supervisor
  • Advise IMC on required strategies and or Government policies to support streamline the SWC work
  • Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)
  • Prepare/adapt the following plans for approval by the Project Board:  I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions
  • Prepare the following reports:
    • Highlight Reports
    • End Stage Reports
    • Operational Closure Checklist
    • End Project Report
    • Handover Report
  • Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12.
  • Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).
  • Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
  • Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
  • Understand the unique structures of the UN and budget appropriately for personnel
  • Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
  • Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
Knowledge Management
  • Participate in the relevant Communities of Practice
  • Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
  • Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
  • Complete lessons learned as per reporting format
  • Incorporate lessons learned from others as per planning format
Personnel Management
  • Lead and motivate the project management team
  • Ensure that behavioural expectations of team members are established
  • Ensure that performance reviews are conducted
  • Identify outstanding staff and bring them to the attention of the OC Director
  • Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)
  • Select, recruit and train team as required by project plans
  • Perform the Team Manager role, unless appointed to another person(s)
  • Perform Project Support role, unless appointed to another person or corporate/programme function
  • Ensure safety and security for all personnel and comply with UNDSS standards

Education/Experience/Language requirements

  • Advanced University Degree in Project Management, Business Administration, Civil Engineering or other relevant discipline.
  • University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience in Project Management, Business Administration, and/or Engineering, or other relevant discipline, may be accepted in lieu of the advance university degree
  • PRINCE 2 Practitioner Certification – an advantage
  • A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.
Work Experience
  • Seven years (or more based on academic credentials) of progressive experience in project development and management, with focus on monitoring, reporting, development and coordination in either public or private sector organizations.
  • Minimum 2 years’ work experience in the field of institutional reform and capacity building
  • Experience in the MENA region is an asset
  • Experience in the management of any water utility or corporation is a strong asset
  • Fluency in English language is required.
  • Knowledge of Arabic language is a strong asset.
Closing date for applications 01 April 2020 before midnight.

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United Nations Office for Project Services (UNOPS)

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. UNOPS mission is to help people build better lives and countries achieve sustainable development.

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