Facility Management Expert (part-time, 50%)

Closing Date for applications – Tuesday, 26 March 2019

Your team

You will be part of the Administrative Services Division, which is part of the Directorate General Corporate Services. Our Directorate has about 200 staff providing infrastructural, technical and security-related facility management services as well as real estate, space and construction project management services. In addition, it coordinates the ECB’s environmental management system, as well as all occupational health and safety activities. We are currently working on streamlining our processes and procedures and introducing innovative workplace solutions.In your role as Facility Management Expert, you will be part of a team of highly motivated staff planning for the ECB’s furniture-related needs, including furniture layout, and preparing and carrying out tender procedures for furniture and relocation services. The team works closely with the relocation planning team.To further enhance the diversity of our team, we particularly encourage applications from female candidates.

Your role

As a Facility Management Expert you will:

  • develop and maintain the ECB’s furniture concept and standards;
  • coordinate and contribute to furniture and relocation-related tender procedures;
  • carry out quality checks and supervise external suppliers;
  • contribute to budget planning and monitoring in relation to furniture and relocation planning;
  • manage and support project activities with regard to furniture and relocation planning;
  • coordinate the relocation team on an occasional basis, as required.

The position offers you excellent opportunities to use your interior design skills in an office setting with more than 5,000 workspaces. You will be part of a multicultural team that strives for continuous innovation to make a positive impact on the lives of European citizens.

Qualifications, experience and skills


  • a master’s degree or equivalent in interior design, architecture or another relevant field (for details on degree equivalences, read more);
  • in addition to the above, at least four years’ professional experience in office and furniture planning, as well as relocation planning;
  • at least four years’ experience in preparing and carrying out tender procedures;
  • a sound understanding of facility management processes within an office environment;
  • an advanced command of German, i.e. C1 level of the Common European Framework of Reference for Languages, and at least an intermediate command (B1) of English.


  • experience in project management;
  • experience in construction management;
  • experience as a team leader.
  • You engage collaboratively with others.You pursue team goals and learn willingly from other people’s diverse perspectives. You signal any need for change by explaining it and proposing alternative solutions. You analyse complex information effectively and can evaluate different views to arrive at solutions. You know and anticipate stakeholder needs.German language skills are a requirement for this position. The position holder will be required to interact with German authorities and local suppliers as well as deal with ECB-related documents in German. English language skills are also required, as English is the common vehicle language of the ECB.Candidates’ language abilities will be tested as part of the recruitment process. A successful candidate who has only an intermediate command of English will be expected to take language tuition to bring this level up to at least an upper intermediate command of the language (equivalent to level B2). Tuition will be organised and paid for in full by the ECB. Lessons will take place during working hours, unless agreed otherwise.The language abilities of the successful candidate will also be tested at the end of the probationary period to assess whether adequate progress has been made, which is a precondition for the successful completion of the probationary period. If progress is slower than expected, the ECB may consider extending the probationary period.

Working modalities

To enable the Section to maintain its business continuity capability, you will occasionally be expected to perform work during non-standard working hours and work at the ECB’s standby sites.

In your application, please specify that you found out about this opportunity on GCFjobs.com
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