Logistic Support Consultant for Knowledge – IDB – Washington

Logistic Support Consultant for Knowledge – IDB – Washington

Main Duties

The Logistic team provides expertise in the organization and delivery of knowledge and learning events. Working in close collaboration with the CRLs and the rest of KIC’s organizational units, and using market practices, they offer recommendations and provide a variety of services that support a good learning experience based on client’s logistics requirements.

Provide technical support in the logistic preparation and delivery of face to face events, contributing with services of high quality to fulfil the strategic objectives of the Sector. The activities to be performed may include the following:

  • Events scheduling.
  • Events requirements identification.
  • Preparation of event budget estimation and execution monitoring.
  • Coordination of services (Hotel, conference rooms, audiovisual support, catering services, translation, interpretation, printing, room setup and assembly, among others).
  • Negotiation with external providers.
  • Events onsite support.

Requirements

Citizenship
  • You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.
Consanguinity
  • You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB Group.
Education
  • Bachelor’s degree in areas related to Hospitality Management, Business Administration, Project Management or related areas.
Experience
  • A minimum of three (3) years of professional experience in event management or project management.
Languages
  • Advanced, writing and speaking, command of English and Spanish is a plus.
Closing date for applications 17 December 2019 before midnight.

Senior Logistics Assistant – UNIDO – Ethiopia

Senior Logistics Assistant – UNIDO – Ethiopia

Main Functions

Under the administrative supervision of the UNIDO Project Coordination Specialist and the National Project Coordinator and overall guidance of the UNIDO Project Manager (PM), the Senior Logistics Assistant will perform a range of tasks and will be responsible for handling logistics, procurement, and inventory related activities of UNIDOs MISALE Driver Training Academy Project that is located in Addis Ababa, Ethiopia. The main duties and responsibilities for the Senior Logistics Assistant shall be as follows:

  • Ensure close communication between the project and RO regarding financial and administrative matters
  • Undertake administrative duties including, but not limited to: preparation of fund of the project, follow-up on payments and settlement; handle petty cash request, purchases, replenishment and settlement; manage payment of DSAs and settlement, Straight expenditures, and minor bank transfers.
  • Follow up administrative matters of the project including assisting in the preparation of ToRs, reports, develop and maintain filing system (both electronic and hard copies) for administrative documentation that guarantees swift retrieval of requested documents
  • Ensure the continuous provision of supplies and materials to the project coordination office in accordance with UNIDO procurement policies and procedures
  • Handle overall shipment logistics management including review, verification and reconciliation of shipping documents and related activities
  • Ensure timely delivery of procurement orders; follow up on obtaining duty-free permits, undertake the necessary follow up with the concerned UNDP office, Ministry of Foreign Affairs as well as customs clearing agents to ensure the clearing and timely delivery of the imported goods.
  • Supervise incoming shipment to ensure that they are intact and accurate. Ensure all purchased items are received in accordance with PO and specifications, and that all goods are in good condition, provide certificate of acceptance/ Goods receiving note for admin and finance unit at the HQ for timely payment
  • Manage asset administration storage of recurrent supplies and materials following UNIDO standard processes
  • Maintain up-to-date and accurate inventories for fixed assets and supplies
  • Ensure office utility payments are processed and paid timely
  • In close coordination with the National Project coordinator (NPC) and admin and finance assistant, conduct coordination of school and project vehicles and drivers, follow-up vehicle logs such as mileage and fuel consumption, insurance payment, vehicle maintenance and identify vehicle needs and preparing regular reports as well as timely reporting with UNIDO RO. Driving vehicles when needed.
  • Handles all logistical coordination for project trainings/workshops and events including proper planning and documentation, invitations, refreshment, room rental, printing, etc
  • Handles email, mail and phone general enquiries and requests for information and materials. Assist with office mailing and provide support assistance
  • Travel to regions for assigned HQ, RO and project missions, including organizing and accompanying the project staff on missions to local communities and government offices and provide translation and facilitation of the meetings and consultations.
  • Provide logistics support for HQ and RO events such as international workshops, assist with protocol for high ranking stakeholder delegates
  • When delegated, manage the PROJECT office in the absence of the National Project Coordinator, NPC.
  • Coordinate with local partners regarding logistics matters and facilitate timely delivery of reports
  • Perform other related duties as may be assigned by UNIDO Project Manager

Minimum Requirements

Education
  • Completed secondary education.
  • High school diploma required.
  • Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a first university degree or equivalent diploma, in a field relevant to the post.
Languages
  • Fluency in oral/written English.
  • Fluency in oral/written Amharic.
Field of Expertise
  • Minimum 10 years experience in the field operations and logistics.
  • Thorough understanding of office procedures and practices, preferably within the UN system or in a multicultural environment.
  • Experience in project administration providing support to managerial/professional staff and using administrative skills to assist in the execution of project and programme development and implementation of work.
  • Proficient use of Microsoft Office (Outlook, Word, Excel and PowerPoint), internet.
  • Excellent knowledge of computer applications especially the Microsoft suite of programs.
  • Experience with SAP or similar ERP software is an asset.
  • Excellent interpersonal skills and ability to work in a multi-stakeholder environment.
Closing date for applications 19 December 2019 before midnight.

Supply and Logistics Assistant – UNICEF – Dhaka, Bangladesh

Supply and Logistics Assistant – UNICEF – Dhaka, Bangladesh

Key functions/accountabilities

Planning
  • In consultation with supervisor, support supply emergency preparedness and response activities including establishment of Long Term Arrangements (LTAs), Logistics Capacity Assessment and Contingency Plan update, and pre-positioning of stock.
In-country logistics
  • Provide logistics input to the supply plan, including advising on infrastructure constraints (e.g. customs clearance, port capacity, transport options and warehousing capacity) and different delivery mechanisms. Advise on budget requirements for various delivery modalities and ensure establishment of budget with clients.
  • Coordinate with various Ministries and Directorates of Government, such as Ministry of Foreign Affairs, Ministry of Disaster Management and Relief, Ministry of Civil Aviation, Ministry of Shipping, National Board of Revenue, Directorate General of Drug Administration etc. on obtaining various kinds of import permissions, Tax Exemption Certificates for imported Emergency Relief Shipments.
  • Liaise with supply colleagues as well as clients and using supply dashboards to ensure pipeline monitoring and establishment of appropriate logistics capacity. Monitor progress of offshore and/or regional procurement and take action to ensure timely customs clearance of supplies entering the country. Perform research, collect data and conduct analysis, produce reports and ensure information accuracy in corporate systems to enable informed decision-making.
  • Provide specialized support in the area of logistics, following standard processes and contributing, directly or indirectly, to the effective delivery of programme supplies for regular and emergency programmes. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
  • Identify needs for contracting of logistics third party services (e.g. customs clearance, warehousing, transport, distribution) and manage contracting of such service providers including establishment of KPIs and performance monitoring mechanisms.
  • Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), and take appropriate actions to resolve operational issues, escalating complex issues to the supervisor.
  • Ensure appropriate filing of all transactions and maintain up to date records for future reference including for audit.
Other duties/responsibilities
  • Draft RFQ/ITBs for offshore procurement and purchase orders.
  • Liaise with vendors on seeking quotes, providing clarifications, expediting deliveries and related logistics aspects.
  • Prepare management reports for meetings from Vision and Insight.

Requirements

Education
  • Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.
Experience
  • A minimum of 5 years of relevant administrative experience in supply chain management or a commercial context is required. Understanding of development and humanitarian work is an advantage.
Language Requirements
  • Fluency in English is required.
  • Knowledge of another UN language or local language of the duty station is considered as an asset.
Closing date for applications 12 December 2019 before midnight.

Supply & Logistics Officer – UNICEF – Gaza

Supply & Logistics Officer – UNICEF – Gaza

The Supply and Logistics Officer provides technical and operational support as per the Country Office (CO) set-up and is responsible for managing the supply chains of Gaza field office. The supply chain operations include planning, procurement, contracting, customs clearance, warehousing, in-country transport, and distribution, as well as monitoring of supplies, services and construction works.

Key function, accountabilities, and related duties/tasks

  • Works with the Supply Manager and the WASH ‘South Gaza Desalination programme’ (SGDP) in the planning and preparation of the supply and logistics requirements and needs for this project, including coordination with Israeli Coordination and Liaison Administration to the Gaza Strip.
  • Provide input to capacity development initiatives in the area of supply chains for children, in close collaboration with technical supervisor and programme colleagues. Support supply components of health systems strengthening and change management initiatives with governments and partners.
  • Support assessment of and collaboration with implementing partners including civil society, the establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).

Requirements

  • A first-level university degree (Bachelor’s) in Business Administration, Management, Economics, Supply Chain Management, Supply, Logistics, Procurement, Purchasing, Contract/commercial Law and/or a directly related field(s) is required. A valid professional certification (CSCP; CSCM; CPSM; SCMP; etc.) from an accredited supply management institution is considered an asset.
  • A minimum of two (2) years of relevant experience in logistics, supply, procurement, purchasing, contracting, strong knowledge of Vision transactions processing, preferably gained within the UN System.
  • Fluency in English (verbal and written) is required. Knowledge of an additional UN Language is considered an asset.
  • Emergency experience is an advantage.
  • Experience in contracting for construction services is an advantage
  • Health supply chain management experience is an advantage.
Closing date for applications 09 December 2019 before midnight.