Operations Manager – Aden

Application closing date: 3 June 2019

Background

Under the guidance and supervision of the Head of Sub-Office (primary reporting line) in matrix management with the Deputy Resident Representative Operations (secondary reporting line), the Operations Manager acts as an advisor to the Head of the Sub-Office on all aspects of management and operations in the Sub-Office (SO). The Operations Manager is responsible for financial and human resources management, efficient procurement and logistical services, provision of ICT and other administrative services. Working in close coordination with the Country Office (CO) Operations Teams, the Operations Manager ensures consistent services delivery to Sub-Office (SO) and UNDP programmes and projects. The incumbent implements policies and methods to maximize the SO performance in operations demonstrating capacity for innovation and creativity and providing advice to Management on readjustment of the operations to take into account changes in the operating environment as and when needed.

The Operations Manager leads and guides the SO Operations Team, fosters collaboration within the SO team, and with other UN Agencies consistent with rules and a client-oriented approach. The Operations Manager works in close collaboration with programme and project teams in the SO, operations staff in other UN Agencies, and Government officials to successfully deliver operations services.

Duties and Responsibilities

1. As a member of the SO management team, and in close coordination with CO Operations Teams, ensures the strategic direction of operations focusing on achievement of the following results:

  • Ensures full compliance of operations with UN/UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of targets and monitoring achievement of results;
  • Successfully manages SO operational support by provision of advice on strategies, policies and plans affecting SO operations based on business principles;
  • Establishes collaborative arrangements with potential partners for resources mobilization purposes and appropriate operational partnership arrangements;
  • Under the guidance of the DRRO responsible for SO business processes mapping and establishment of internal Standard Operating Procedures (SOPs) in Finance, Human Resources Management, Procurement, Travel, Logistical and ICT services and Results Management;
  • Sets and monitors targets for operational efficiency and ensures the constant monitoring and analysis of the operating environment, quick readjustment of the operations, advice on legal considerations and risk assessment;
  • Knowledge building and sharing with regards to management and operations in the SO, organization of the operations staff trainings, synthesis of lessons learnt/best practices, and sound contributions to UNDP knowledge networks and communities of practice.

2. Ensures effective and accurate Financial Resources Management and strategic Human Resources management, focusing on achievement of the following results:

Financial Management:

  • In coordination and guidance from Resource Management Team, proper planning, expenditures tracking, reporting and audit of financial resources of the SO in accordance with UNDP rules and regulations;
  • Performance of Manager Level 2 in ATLAS for financial transactions approvals (vouchers, Purchase Orders). Approval of pending disbursements as the third authority (cheques, bank transfers, EFT);
  • Organization and oversight of SO cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, security for cash assets on site;
  • Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP staff of the results of the investigation when satisfactory answers are not obtained;
  • Ensures the financial integrity of the SO through appropriate controls and reporting structures; manages the SO audit exercise; follow up on necessary training and orientation;
  • Ensures cost-recovery system for the services provided by the SO to projects or other agencies;
  • All financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures;
  • Member of the SO bank account signatory panel.

Human Resources Management:

  • SO compliance with corporate human resources policies and strategies;
  • In coordination and guidance from Resource Management Team, ensures optimal staffing of the sub-office and projects;
  • Ensures maintenance of the proper performance management and staff development systems;
  • In coordination with CO Learning committee, reviews training needs for SO staff, develops a training plan and makes recommendations to Management for its implementation taking into consideration resources available.

3. Ensures effective and efficient Procurement, Travel, Logistical services management focusing on achievement of the following results:

Procurement and Travel:

  • SO compliance with corporate rules and regulations in the field and in coordination and guidance from the CO Procurement Unit, management of the SO procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement promotion and introduction, performance measurement;
  • Management of the SO contract strategy including tendering processes and evaluation, managing the contract and contractor, legal implications. Oversight of procurement processes and logistical services in accordance with UNDP rules and regulations, OM acting as Manager Level 1 in Atlas for Purchase orders approval and requisitions;
  • Ensure Sub Office travel process complies with the corporate Travel Policy, ATLAS T&E Modules and Ultramar ticket Issuance procedures;
  • Liaise with Country Office Travel and Procurement Units and seeks guidance for the complicated travel and procurement cases as necessary.
  • Logistical Services, Common Services, Office and Accommodation Premises:
  • In coordination with CO Service Center, manages the provision of support services, including travel, logistics and office premises for the Sub-Office;
  • Supervises the effective management of the guesthouses in the Sub-office location;
  • Supports the common services that UNDP manages in the field office location;
  • Supervision of vehicle fleet management;
  • Management of SO assets ensuring full compliance with IPSAS in the accounting for procurement, utilization and disposal of the SO’s assets.

4. Ensures forward-looking information and communication management focusing on achievement of the following results:

  • Maintains a secure, reliable infrastructure environment for ICT and adequately plans for disasters and recoveries. Use of Atlas functionality for improved business results and improved client services;
  • Identification of opportunities and ways of converting business processes into web-based systems to address the issues of efficiency and full accountability;
  • In coordination with CO ICT Unit, promotion of different systems and applications for optimal content management, knowledge sharing, information provision and learning including e-registry, web-based office management system, etc;
  • Identify office technology needs and oversee maintenance of equipment, software and systems.

5. Supports establishment of partnerships with other UN Agencies at the field level focusing on achievement of the following results:

  • Provides leadership in overseeing effective provision of services to counterparts including fair and transparent procurement, efficient logistics and sound financial management as well as the consistent application of UNDP rules and regulations;
  • Actively participates in the AOMT in the sub office location.

6. Ensures safe working conditions through adherence to UNDP security management in the field and focusing on the following results:

  • Works closely with UNDSS to ensure security of Sub-Office staff and premises, in particular, supports the implementation of UNDP MOSS/MORSS compliance;
  • Administers the staff security arrangements and provisions.

7. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that:

  • Human rights and gender equality is prioritized as an ethical principle within all actions;
  • Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
  • Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
  • Differentiated needs of women and men are considered;
  • Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
  • Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Required Skills and Experience

Education:

Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.

Experience:

  • 2 years of relevant experience at the national or international level in providing management advisory services and/or managing staff and operational systems and establishing inter-relationships among international organization and national governments. Experience in the usage of computers and office software packages, experience in handling of web-based management systems and ERP systems, preferably PeopleSoft;
  • Experience of accrual accounting, IPSAS or IFRS is highly desirable.

Certifications:

Certification in the following fields is desirable:

  • Project Management (Prince 2, PPM)
  • Procurement (CIPS)
  • Human Resources
  • Finance and accounting

Language Requirements:

Fluency in English and Arabic.

Operations Manager – Hodeidah

Application closing date: 3 June 2019

Background

Under the guidance and supervision of the Head of Sub-Office (primary reporting line) in matrix management with the Deputy Resident Representative Operations (secondary reporting line), the Operations Manager acts as an advisor to the Head of the Sub-Office on all aspects of management and operations in the Sub-Office (SO). The Operations Manager is responsible for financial and human resources management, efficient procurement and logistical services, provision of ICT and other administrative services. Working in close coordination with the Country Office (CO) Operations Teams, the Operations Manager ensures consistent services delivery to Sub-Office (SO) and UNDP programmes and projects. The incumbent implements policies and methods to maximize the SO performance in operations demonstrating capacity for innovation and creativity and providing advice to Management on readjustment of the operations to take into account changes in the operating environment as and when needed.

The Operations Manager leads and guides the SO Operations Team, fosters collaboration within the SO team, and with other UN Agencies consistent with rules and a client-oriented approach. The Operations Manager works in close collaboration with programme and project teams in the SO, operations staff in other UN Agencies, and Government officials to successfully deliver operations services.

Duties and Responsibilities

1. As a member of the SO management team, and in close coordination with CO Operations Teams, ensures the strategic direction of operations focusing on achievement of the following results:

  • Ensures full compliance of operations with UN/UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of targets and monitoring achievement of results;
  • Successfully manages SO operational support by provision of advice on strategies, policies and plans affecting SO operations based on business principles;
  • Establishes collaborative arrangements with potential partners for resources mobilization purposes and appropriate operational partnership arrangements;
  • Under the guidance of the DRRO responsible for SO business processes mapping and establishment of internal Standard Operating Procedures (SOPs) in Finance, Human Resources Management, Procurement, Travel, Logistical and ICT services and Results Management;
  • Sets and monitors targets for operational efficiency and ensures the constant monitoring and analysis of the operating environment, quick readjustment of the operations, advice on legal considerations and risk assessment;
  • Knowledge building and sharing with regards to management and operations in the SO, organization of the operations staff trainings, synthesis of lessons learnt/best practices, and sound contributions to UNDP knowledge networks and communities of practice.

2. Ensures effective and accurate Financial Resources Management and strategic Human Resources management, focusing on achievement of the following results:

Financial Management:

  • In coordination and guidance from Resource Management Team, proper planning, expenditures tracking, reporting and audit of financial resources of the SO in accordance with UNDP rules and regulations;
  • Performance of Manager Level 2 in ATLAS for financial transactions approvals (vouchers, Purchase Orders). Approval of pending disbursements as the third authority (cheques, bank transfers, EFT);
  • Organization and oversight of SO cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, security for cash assets on site;
  • Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP staff of the results of the investigation when satisfactory answers are not obtained;
  • Ensures the financial integrity of the SO through appropriate controls and reporting structures; manages the SO audit exercise; follow up on necessary training and orientation;
  • Ensures cost-recovery system for the services provided by the SO to projects or other agencies;
  • All financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures;
  • Member of the SO bank account signatory panel.

Human Resources Management:

  • SO compliance with corporate human resources policies and strategies;
  • In coordination and guidance from Resource Management Team, ensures optimal staffing of the sub-office and projects;
  • Ensures maintenance of the proper performance management and staff development systems;
  • In coordination with CO Learning committee, reviews training needs for SO staff, develops a training plan and makes recommendations to Management for its implementation taking into consideration resources available.

3. Ensures effective and efficient Procurement, Travel, Logistical services management focusing on achievement of the following results:

Procurement and Travel:

  • SO compliance with corporate rules and regulations in the field and in coordination and guidance from the CO Procurement Unit, management of the SO procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement promotion and introduction, performance measurement;
  • Management of the SO contract strategy including tendering processes and evaluation, managing the contract and contractor, legal implications. Oversight of procurement processes and logistical services in accordance with UNDP rules and regulations, OM acting as Manager Level 1 in Atlas for Purchase orders approval and requisitions;
  • Ensure Sub Office travel process complies with the corporate Travel Policy, ATLAS T&E Modules and Ultramar ticket Issuance procedures;
  • Liaise with Country Office Travel and Procurement Units and seeks guidance for the complicated travel and procurement cases as necessary.

Logistical Services, Common Services, Office and Accommodation Premises:

  • In coordination with CO Service Center, manages the provision of support services, including travel, logistics and office premises for the Sub-Office;
  • Supervises the effective management of the guesthouses in the Sub-office location;
  • Supports the common services that UNDP manages in the field office location;
  • Supervision of vehicle fleet management;
  • Management of SO assets ensuring full compliance with IPSAS in the accounting for procurement, utilization and disposal of the SO’s assets.

4. Ensures forward-looking information and communication management focusing on achievement of the following results:

  • Maintains a secure, reliable infrastructure environment for ICT and adequately plans for disasters and recoveries. Use of Atlas functionality for improved business results and improved client services;
  • Identification of opportunities and ways of converting business processes into web-based systems to address the issues of efficiency and full accountability;
  • In coordination with CO ICT Unit, promotion of different systems and applications for optimal content management, knowledge sharing, information provision and learning including e-registry, web-based office management system, etc;
  • Identify office technology needs and oversee maintenance of equipment, software and systems.

5. Supports establishment of partnerships with other UN Agencies at the field level focusing on achievement of the following results:

  • Provides leadership in overseeing effective provision of services to counterparts including fair and transparent procurement, efficient logistics and sound financial management as well as the consistent application of UNDP rules and regulations;
  • Actively participates in the AOMT in the sub office location.

6. Ensures safe working conditions through adherence to UNDP security management in the field and focusing on the following results:

  • Works closely with UNDSS to ensure security of Sub-Office staff and premises, in particular, supports the implementation of UNDP MOSS/MORSS compliance;
  • Administers the staff security arrangements and provisions.

7. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that:

  • Human rights and gender equality is prioritized as an ethical principle within all actions;
  • Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
  • Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
  • Differentiated needs of women and men are considered;
  • Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
  • Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Required Skills and Experience

Education:

Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.

Experience:

  • 2 years of relevant experience at the national or international level in providing management advisory services and/or managing staff and operational systems and establishing inter-relationships among international organization and national governments. Experience in the usage of computers and office software packages, experience in handling of web-based management systems and ERP systems, preferably PeopleSoft;
  • Experience of accrual accounting, IPSAS or IFRS is highly desirable.

Certifications:

Certification in the following fields is desirable:

  • Project Management (Prince 2, PPM)
  • Procurement (CIPS)
  • Human Resources
  • Finance and accounting

Language Requirements:

Fluency in English and Arabic.

Executive Assistant – Tirana

Application closing date: 3 June 2019

Background

Under the guidance and supervision of the Resident Representative (RR) Executive Assistant is responsible for ensuring the effective delivery of secretary duties by performing, under minimal supervision, the full range of office management and administrative support functions; typically provides direct assistance to senior officers or managers such as a Resident Representative consistent with UNDP rules and regulations.

The Executive Assistant to RR ensures efficient functioning of the RR office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made. The Executive Assistant to RR works in close collaboration with UNDP staff, UN Agencies and national authorities to ensure efficient flow of information, actions on instructions, agendas.

Duties and Responsibilities

Ensures effective and efficient functioning of the Resident Representative’s (RR) office focusing on achievement of the following results:

  • Maintenance of the RR’s calendar, contacts with high-ranking visitors, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes.
  • Maintenance of protocol procedures.
  • Preparation of high-quality briefing materials for RR’s appointments, meetings, missions.
  • Preparation of informal translations.
  • Management of RR’s missions and representation schedule.
  • Maintenance of rosters of high-level partners, telephone lists.
  • Preparation of correspondence, directives, comments on behalf of the RR for his/her signature and making follow-up when required.
  • Use of automated office management systems for effective functioning of the RR’s office.

Ensures provision of effective communications support to the office focusing on achievement of the following results:

  • Maintenance of the filing system ensuring safekeeping of confidential materials. Use of automated filing system.
  • Coordination of the information flow in the office, follow up on circulation files.
  • Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the Resident Representative.
  • Screening of all incoming calls and correspondence.
  • Presentation of proposals to eliminate communication bottlenecks in the office and streamline office procedures between the supervisor’s office and subordinate division.

Ensures facilitation of knowledge building and management focusing on achievement of the following results:

  • Sound contributions to knowledge networks and communities of practice.
  • Organization of specialized trainings for secretaries.
  • Organization of trainings to UN staff on coordination, administration and protocol issues.

Impact of Results:

The key results have an impact on the efficiency of the RR’s office. Accurate analysis and presentation of information strengthens the capacity of the RR’s office and promotes the image of UNDP as an effective contributor to the development of the country. Incumbent’s own initiative is decisive in results of work and timely finalization

Required Skills and Experience

Education:

Bachelor’s degree or equivalent in Economics, Social Sciences, International Relations, Political Sciences or related field

Experience:

  • 4 years of progressively responsible secretarial, administrative, programme experience is required at the national or international level.
  • Diplomatic skills and protocol experience to handle relations with various UNDP stakeholders is preferred
  • Specialized secretarial training or office management would be considered an asset (10 points)
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.), experience in handling of web-based management systems.

Language Requirements:

Very good knowledge of written and spoken English and Albanian is necessary.

Chief Representative, BIS Representative Office for the Americas

Office location: Mexico City
Department: Office for the Americas
Unit:
Service:
Employment – Duration: 5 years
Contract type: Fixed-term
FTE%: 100%
Application Deadline: 09/06/2019

Purpose of the job:

Represents the BIS in central bank cooperation in the Americas with a particular focus on Latin America and the Caribbean by ensuring that the BIS proactively identifies and responds to the needs of central banks in the region. Contributes to the BIS’s strategic planning and management in close association with the members of the Executive Committee (ExCo). Oversees the effective functioning of the Representative Office.

Principal accountabilities:

  • Proactively identifies and organises an appropriate response to the changing needs and demands of the region’s central banks.
  • In line with the overall direction of the BIS, and in agreement with the General Manager, formulates and implements a long-term strategy for the development of relationships and strengthened collaboration with central banks and financial organisations in the region.
  • Initiates and coordinates activities, including ensuring that they are adequately resourced, across all BIS departments, in support of projects and strategic activities in the Americas.
  • Manages the effective running of the BIS Representative Office for the Americas. In this respect, promotes BIS activities and publications in the region and actively supports BIS banking operations and services in the region, in particular through the operation of a trading floor in the office, and regularly reports on these activities to Head Office in Basel and the secretariat for the Consultative Council for the Americas (CCA).
  • Represents the BIS in contacts with central banks and at conferences hosted by the BIS in the region.
  • Oversees the provision of the secretariat for the Consultative Council for the Americas (CCA).
  • Provides timely and relevant information to Head Office on financial, economic and political developments in the region.
  • Asserts and protects the special privileges, exemptions and immunities of the Bank, its staff, premises, records and facilities.
  • Supports effective coordination of the Representative Office’s activities with those managed from Head Office.

Relationships and representation

  • Ensures the establishment and maintenance of contacts at the highest level with central banks, governments, financial institutions and organisations, in both the public and private sectors, and with officials who are relevant to achieving the BIS’s objectives in the region.
  • Represents the BIS, or ensures that it is represented, at all relevant events in the region.

Staff responsibilities

  • Oversees, motivates and develops the Representative Office staff in close collaboration with the department heads.
  • Supports the implementation of individual staff measures by making proposals in connection with recruitment, transfers, promotions and disciplinary measures.
  • Contributes to staff performance review discussions.
  • Promotes an efficient workflow in the area of responsibility.

Qualification and work experience:

  • MA/MSc or PhD in economics, finance or business, or equivalent qualification from a university of international standing
  • At least 15 years of experience and a clear record of achievement in a visible, senior executive position within a central bank, international financial organisation, leading research institution or private sector financial services organisation
  • Extensive track record of interacting with Governors of central banks and/or executives of international financial organisations
  • Experience in a top-level representative role working across institutions and/or regions

Skills:

  • Excellent understanding of the parameters surrounding supranational and central banking institutions
  • In-depth knowledge of the Americas market
  • Analytical, managerial and leadership skills
  • Excellent interpersonal and communication skills
  • Fluency in English and in Spanish; knowledge of an additional language or the willingness to learn one is a plus

The BIS is fully committed to equal opportunity employment and strives for diversity among its staff.

In your application please specify that you found out about this opportunity on GCFjobs.com
Veuillez indiquer dans votre candidature que vous avez consulté cette offre sur le site web GCFjobs.com

Country Representative, Republic of Moldova

Location : Chisinau, MOLDOVA
Application Deadline : 31-May-19 (Midnight New York, USA)
Time left : 21d 19h 9m
Type of Contract : FTA International
Post Level : P-5
Languages Required : English
Duration of Initial Contract : 1 year

Country Representative, Republic of Moldova

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. The above is fulfilled through the triple mandate of the organization.

Through the normative mandate we support the strengthening of global norms and standards. We also promote more effective coordination, coherence and gender mainstreaming across the UN system in support of commitments for gender equality and women’s empowerment; and as part of our operational mandate we support Member States to translate global norms and standards into legislation, policies and development plans at the regional, national and local levels.

UN Women’s presence in the Republic of Moldova has evolved from being a project-based office in 2007 (as UNIFEM) to a Country Office with full delegated authority as of 2015. Currently, UN Women Moldova Country Office is implementing its Strategic Note (SN) for 2018-2022. The SN 2018-2022 aims at advancing progress under the following three Impact Areas: 1. Women lead, participate in and benefit equally from governance systems, including in the security sector, 2. Women have income security, decent work and economic autonomy, 3. All women and girls live a life free from all forms of violence.

UN Women’s Strategic Note is fully aligned with the Republic of Moldova-United Nations Partnership Framework for Sustainable Development 2018-2022 (PFSD, further as UNDAF) and the Global Strategic Plan of UN Women.

The PFSD/UNDAF is a medium-term strategic planning document that articulates the collective vision and response of the United Nations system to national development priorities and activities to be implemented in partnership with the Government of the Republic of Moldova and in close cooperation with international and national partners and civil society throughout the time period indicated. The strategic direction and the vision of the PFSD/UNDAF are fully aligned with national development priorities and aspirations. Four thematic areas have been selected for further pursuit: 1. Governance, human rights and gender equality; 2. Sustainable, inclusive and equitable economic growth; 3. Environmental sustainability and resilience; 4. Inclusive and equitable social development. In total four Result Group (RG) were established for coordination of the PFSD/UNDAF thematic areas. UN Women is part of three areas and is leading the RG 1 on Governance, human rights and gender equality as well as is part of other coordination thematic groups. UN Women leads and participates in groups such as: UN Gender Thematic Group (UN GTG), UN Youth group, UN Operations Management Team, UN Communication Group, UN Monitoring and Evaluation Group, as well as acts as board members of the joint programs and initiatives. UN Women is also actively engaging CSOs through various platforms, including through their engagement in Civil Society Advisory Group.

In line with the Strategic Note, UN Women continues supporting UN concerted efforts on promoting gender equality and women’s empowerment, supplemented by UN Women contributions on coordinating the work on GE and WHR, advancing women’s leadership and participation in decision making in public and private sectors, as well as in the security sectors, contributing to women’s access, especially from rural areas to productive resources and services, providing social protection to the most excluded groups of women such as Roma and disabled, leading UN agencies efforts for ending violence against women and girls. The Strategic Note implementation is supported by the Government of Sweden for the period 2016-2020, a unique funding modality that was successfully tested during 2016-2017 and extended for the period 2018-2020.

UN Women is planning to increase its normative and coordination support to Belarus through close cooperation with the UN Country Team, as well as by partnering with the National authorities and Civil Society Organizations. Government of Belarus expressed its commitment to implementing the Agenda for Sustainable Development and achieving the SDGs and therefore assumed the obligation to combat all forms of violence against women. The country has made significant progress in addressing the issue of violence against women, thus UN Women aims to further support the country’s commitment to fulfilling its international obligations.

Reporting to the Regional Director, Europe and Central Asia region, the Country Representative is responsible for leading and managing the Moldova Country Office (CO) portfolio and for translating the UN Women’s Strategic Plan (SP) in line with regional and national priorities, into development initiatives and results by developing, implementing and managing programmes and projects for Moldova CO; and developing effective partnerships with Government counterparts, UN system agencies and organizations, civil society organizations, and with bilateral and non-traditional donors in order to promote inter-agency partnerships, support for UN reform, and mobilization of visibility and resources to advance gender equality and women’s empowerment. In Belarus, the incumbent will work with the UN Country Team (UNCT) to support GEWE related normative and high-level advocacy work, as well as support the programmatic work. Similarly, the incumbent will also represent the RO Regional Office (RO) and cover high level engagement with the various stakeholders.

Duties and Responsibilities

Manage the strategic country programme planning and development:

  • Develop and implement strategic direction of the Moldova CO;
  • Lead the design, planning, formulation, preparation and development of the Country Strategic Note;
  • Provide substantive advice to the Executive Director, Regional Director and Senior Management on the regional strategy, direction and planning of programmes and projects;
  • Manage and ensure the quality of results-based and rights-based programming for the Moldova CO; Finalize the annual work plan and budget;
  • Lead the monitoring of the results-based management approach to programme planning and design.

Manage the Moldova Country Office:

  • Lead the office in the delivery of operational goals; Finalize the annual work plan and budget; and oversee the implementation, including providing direction, guidance and technical support;
  • Oversee and approve programme work plans and monitor the overall progress and compliance of the Moldova CO;
  • Manage the preparation of UN Women mandated country reports;
  • Manage the audit review process and timely response to audit reports;
  • Manage the performance of staff under his/her supervision; provide managerial direction, guidance and leadership to staff and provide performance feedback and coaching to staff under supervision;
  • Maintain and update Moldova CO security strategy, plan, and measures to ensure full compliance with UN security policies, procedures and requirements.

Represent UN Women in UN system coordination:

  • Serve as member of the UN Country Team (UNCT) under the strategic guidance and coordination of the UN Resident Coordinator (RC)/Humanitarian Coordinator (HC) and support UNCT programming and advocacy to ensure gender equality and women’s empowerment issues are fully integrated into UN programming processes, including the Common Country Assessment (CCA) and United Nations Development Assistance
  • Framework (UNDAF) and in an enhanced response to national partners;
  • Partner with RC and UN system partners to strengthen UN system interagency coherence, collaboration, planning, cooperation, resource mobilization, advocacy, common services, and operations; Facilitate joint programming and promote UN competencies to advance gender equality and women’s human rights; report to the UN RC on these issues as required
  • Ensure UN Women’s active participation in UN system thematic and other working groups to establish effective networks and keep abreast of ongoing debates and thinking on development.

Represent UN Women and lead advocacy strategies:

  • Represent UN Women in intergovernmental forums, public information/relations events and key meetings, participate in policy dialogue; discuss policy initiatives, report on progress achieved and/or present policy papers/ideas;
  • Build relations and partnerships with high level and senior government officials as well as multi-lateral, bi-lateral agencies and NGOs; and participate in regional, country and other critical meetings and events;
  • Lead and support advocacy for gender equality and women’s empowerment to ensure that UN support towards realization of the national plans and priorities are done in a gender responsive manner, and within agreed international frameworks that promote and protect gender equality.

Create and maintain strategic partnerships and manage resource mobilization strategies:

  • Lead the development of resource mobilization strategies and manage the implementation of resource mobilization strategies, plans, and efforts;
  • Establish and maintain relationships with government, partners, stakeholders and donors to achieve active collaboration, cooperation and alliances on programme development and implementation and resource mobilization;
  • Finalize donor reports and negotiate and/or approve cost-sharing agreements with donors; Establish reporting accountability framework to ensure that donors are duly informed on a timely basis.

Knowledge management, innovation and capacity building:

  • Manage the development and implementation on Moldova CO communication plans, based on UN Women’s communication strategy;
  • Approve the implementation of innovation and best practices in the Moldova CO;
  • Promote learning and development by providing opportunities for training and capacity guiding to enhance the competencies/productivity of staff members;
  • Lead the production of knowledge products and establishment of an internal knowledge management system.

Oversee the UN Women activities in Belarus:

  • Work with the UN Country Team (UNCT) to support GEWE related normative, coordination and high-level advocacy work;
  • Provide substantive advice to the Regional Director and Senior Management on the UN Women’s engagement and contribution to interagency, multi-country and other joint programmes and activities;
  • Support UNCT and national partners by sharing best practices and knowledge on innovative approaches for GEWE related programmatic work in line with the international standards and norms (CEDAW, SDGs, BPfA)
  • Represent the Regional Office (RO) and cover high level engagement with the various stakeholders.

Key Performance Indicators:

  • Timely and quality development and implementation of the Country Strategic Note and Annual Workplan;
  • Timely and quality delivery on operational goals;
  • Timely submission of UN Women Country Reports, donor reports, and audit responses;
  • Quality and level of engagement with UNCT, including joint planning joint programming, joint resource mobilization, joint advocacy, working groups;
  • UN Women is seen as a reliable and trustworthy partner by governments, donors and civil society;
  • Timely development and implementation of Moldova CO resource mobilization strategy;
  • Performance of staff, security plans are in place and up to date, office produces quality knowledge products.

Required Skills and Experience

Education:

  • Master’s degree or equivalent in development related disciplines, economics or public policy or other social science fields is required;
  • A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree;
  • A project/programme management certification would be an added advantage.

Experience:

  • At least 10 years of progressively responsible development experience that combines strategic and managerial leadership in aid development cooperation, some of which is in gender and women’s issues programming, at the international level, preferably in developing countries within the UN system, Agencies, Funds or Programmes or UN Mission;
  • Field based experience working with multi-cultural teams;
  • Experience in leading a team.

Languages:

  • Fluency in English is required;
  • Working knowledge of Russian is an advantage;
  • Working knowledge of another UN official language or additional languages relevant for Moldova, including Bulgarian, Gagauzian, Romani, Ukrainian or sign language would be an asset.
In your application please specify that you found out about this opportunity on GCFjobs.com
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Volunteer role: Employment and Entrepreneurship Adviser

Volunteer role: Employment and Entrepreneurship Adviser – Role overview

This is an exciting opportunity to contribute to improving the employability of vulnerable and marginalised people, including women, youth and people with disabilities in the countries that VSO is working in. The ideal person for this position will be working hand in hand with members of the Global Livelihoods team, located around the world, and Livelihoods in the country offices of VSO Tanzania, VSO Uganda and VSO Kenya. You will support documenting VSO’s work in the area of employment and entrepreneurship and advice on improvements and future focus of the work. Your input will ensure that VSO is delivering a relevant package of employment and entrepreneurship services to marginalized youth.

Skills, qualifications and experience

Qualifications (essential): Bachelor’s Degree in Business management or Social Science, Entrepreneurship, Economics or a related field.

  • Background on training, education or facilitation skills will be the most advantageous factor for this position.
  • Communication – communicates at various levels depending on the audience and content of the message, communicates the rights message, excellent in communication consistency between partners in the project
  • Analysis and creative problem-solving – proactive to deliver solutions to challenges. Ability to analyse and quickly grasp the fundamentals of a need. Able to find innovative ways of solving or pre-empting problems.
  • Flexibility – ability to be proactive in changing the environment of working, business management, and entrepreneurship is desirable, experience in people management and the ability to work in a multinational environment with flexibilities of cultural differences.
  • Good writing skills

Competencies and Behaviour

At VSO we believe progress is only possible by working together. Whether you want to join us as an employee, or as a volunteer working in your own country, overseas or online, our selection process includes an assessment based on these core competencies:

  • Ability to be open-minded and respectful
  • Ability to be resilient and adaptive to new situations
  • Ability to facilitate positive change and build sustainable working relationships
  • Ability to seek and share knowledge

Equal Opportunities

VSO promotes equal opportunities and values a diverse workforce.

Allowance

As a VSO volunteer, you will be sharing your skills with local communities on a full-time basis. VSO will cover your travel, vaccinations, accommodation, and medical insurance costs, along with a local living allowance which will be paid in local currency. This allowance meets reasonable living expenses in the country, but will not be enough to send money home. You will also receive some financial support to contribute to your on-going expenses at home.

Accommodation

VSO works with some of the poorest communities in the world which mean accommodation varies and will be basic. In your application please specify that you found out about this opportunity on GCFjobs.com

Veuillez indiquer dans votre candidature que vous avez consulté cette offre sur le site web GCFjobs.com

Executive Director, FINCA Canada

Job Description

Reporting to the Board of Directors, the Executive Director (ED) is responsible for the successful leadership and management of FINCA Canada according to the strategic direction set by the Board. He/She will have overall strategic and operational responsibility for FINCA Canada’s staff, financial performance, program development and expansion, and execution of its mission. He/She will develop deep knowledge of field operations and core programs, financials and business plans.

He/She also serves as the lead fundraiser for the institution with primary responsibility for growing FINCA Canada’s fundraising operation from $1.4M to $5M in the next three to five years. This includes major gift solicitation and attainment; the creation, planning and implementation of dynamic and galvanizing annual, capital and special campaigns, which include multi-media approaches and the utilization of social networking; and strengthening the organization’s overall fundraising capacity to create loyal, long-term donors. The Executive Director will spend approximately 40 % of his or her time travelling or out-of-the office engaged with current and potential donors.

RESPONSIBILITIES:

Leadership

  • Develop, grow, maintain, and support a strong Board of Directors: serve as ex-officio of each committee fostering effective team work between the Board, Executive Director and staff, and identifying, assessing and informing the Board of Directors of internal and external issues that affect the organization.
  • Working with the Board of Directors, develop a vision and strategic plan to guide the organization. Throughout, seek and build Board involvement with strategic direction for both ongoing operations as well as financial performance of FINCA Canada.
  • Responsible for ensuring ongoing programmatic excellence, rigorous program evaluation, and consistent quality of finance and administration, fundraising, communications, and systems; recommend timelines and resources needed to achieve the strategic goals.
  • Prepare meeting agenda, supporting materials and logistics for Board meetings.
  • Identify and evaluate the risks to the organization’s people (clients, staff, management, and volunteers), property, finances, goodwill, and image, and implement measures to control all operational, financial and reputational risks.
  • Ensure that the Board of Directors and the organization carries appropriate and adequate insurance coverage, and that the Board and staff understand the terms, conditions and limitations of the insurance coverage.

Financial, Operating and Program Planning and Management

Financial:

  • Work with staff and the Board to prepare a comprehensive budget and secure adequate funding for the operation of the organization.
  • Approve expenditures within the authority delegated by the Board and administer the funds of the organization according to the approved budget while monitoring the monthly cash flow of FINCA Canada.
  • Ensure that sound book-keeping and accounting procedures are followed.
  • Provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization.
  • Ensure that the organization complies with all legislation covering taxation and withholding payments.
  • Lead engagement of yearly external audit of FINCA Canada and ensure timely and successful completion.

Operating and Program Planning:

  • Develop FINCA Canada’s operational plan which incorporates goals and objectives that work towards the strategic direction of the organization, ensuring that FINCA Canada meets the expectations of its clients, Board and funders.
  • Develop FINCA Canada’s policies and procedures for the approval of the Board, reviewing them on an annual basis and recommending changes to the Board as appropriate.
  • Oversee the planning, implementation and evaluation of FINCA Canada’s programs and services ensuring that the programs and services offered by the organization contribute to the organization’s mission and reflect the priorities of the Board.
  • Conduct periodic evaluations of the impact of the Foundation’s programs on the ultimate beneficiaries to assess the extent to which the mission is being accomplished.
  • Maintain strong working relationships and coordinate program and grant management with FINCA International and FINCA Impact Finance in the fulfillment of FINCA Canada’s mission and strategic goals, and with their respective subsidiaries in the fulfillment of FINCA Canada’s programs.
  • Work closely and report to FINCA Canada’s Treasurer/Secretary (as the representative of the full board) on the day to day financial, operating and program planning and management of the institution.

Fundraising:

  • Primarily responsible for delivering the overarching fundraising strategies of FINCA Canada and achieving its yearly fundraising goals.
  • Annually identify the funding needs and prospects for FINCA Canada, working closely with FINCA’s sister organizations (FINCA International and FINCA Impact Finance) to keep abreast of network-wide strategic plans, performance and priorities.
  • Yearly develop realistic operating plans and budgets for all donor constituencies that maximize grant funding for FINCA Canada and support the strategies/plans developed.
  • Continuously monitor performance against operating plan and income projections, and expenses against approved budget.
  • Responsible for ensuring that the team is clear about their targets and priorities while actively working with them to achieve individual, team and overall fundraising goals.
  • Responsible for managing and supporting the production of high quality, accurate, innovative and rigorous project concepts, proposals, reports and prospecting packages to be presented to donors.
  • Responsible for developing and monitoring the proposal and reporting calendars, ensuring adherence to donor timelines and compliance with FINCA Canada’s, FINCA International’s and FINCA Impact Finance’s internal review and approval processes.
  • Responsible for ensuring contract/agreement language is consistent with original proposal and with FINCA Canada’s interest on all proposals awarded; engaging FINCA Canada’s General Counsel Office and Finance
  • Department at appropriate junctures to conduct due diligence and sign-off.
  • Responsible for ensuring that hand-off meetings with pertinent staff for proposals awarded occur in a timely manner and are effective to ensure program goals.
  • Responsible for the team’s on-going prospecting efforts to ensure a consistent in-flow of new donors, with an emphasis on increasing FINCA Canada’s footprint in the west and the Maritimes.
  • Provide strategic leadership to the team on building relationships with top of the pyramid donors.
  • Responsible for developing annually, and reviewing quarterly, stewardship plans for each key donor.
  • Responsible for ensuring that FINCA Canada develops and maintains a database of donor information that will keep FINCA Canada apprised of latest funding trends and donor interests and priorities as it pertains to geography and subject matters which overlap with FINCA Canada’s needs and priorities, so that FINCA Canada can make strategic decisions regarding funding opportunities.
  • Responsible for overseeing timely responsiveness to all donor inquiries and ensuring timely and personalized acknowledgments of donor contributions.
  • Responsible for ensuring that monthly income summary reports are developed and shared with all team members to ensure they are aware of any deviations from projections and its effects on cash flow, and to timely address any gaps there might occur.

Human Resources:

  • Oversee the implementation of the human resources policies, procedures and practices including the development of job descriptions for all staff.
  • Recruit, interview and select staff that have the right technical and personal abilities to help further the organization’s mission.
  • Lead, coach, develop, and retain FINCA Canada’s high-performance staff.
  • Ensure that all staff receives an orientation to the organization and that appropriate training is provided.
  • Implement a performance management process for all staff which includes on-going monitoring of performance and conducting annual performance reviews.
  • Set staff compensation in line with the market and increases based on performance.
  • Release staff when necessary using appropriate and legally defensible procedures.

Communications:

  • Deepen and refine all aspects of communications—from web presence to external relations with the goal of creating a stronger brand.
  • Use external presence and relationships to garner new opportunities.
  • Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization.
  • Establish good working relationships and collaborative arrangements with community groups, funders, influential people and other organizations to help achieve the goals of FINCA Canada.
  • Represent FINCA Canada at PR activities to enhance the organization’s profile, and in addition to the Chair of the Board, act as a spokesperson for the organization.

Job Requirements

To perform the job successfully, an individual should demonstrate the following competencies:

  • Leadership presence and strategic thinking.
  • Experience and delight in direct solicitation and stewardship of donors as well as coaching to elicit the best from volunteer solicitors and staff.
  • Ability and proven experience in individual, team and group management, including systems of accountability and high expectations of performance.
  • Strong networking/interpersonal relationship skills including sustaining cross organizational collaboration.

QUALIFICATIONS – EDUCATION – EXPERIENCE

  • Advanced degree, ideally an MBA, with at least 10 years of senior management experience; track record of effectively leading and scaling a performance and outcomes-based organization and staff; ability to point to specific examples of having developed and operationalized strategies that have taken an organization to the next stage of growth.
  • Thorough understanding and a passion for international development, social enterprise, and financial services.
  • Proven ability to meet or exceed revenue targets. Priority given to candidates with experience growing donor revenue significantly over three to five years.
  • Direct fundraising experience with demonstrated success in soliciting and closing gifts with high net worth individuals, and experience raising significant awards from government, multilateral, corporate, and foundations.
  • Sophisticated communicator, particularly with high-level individuals in a multinational environment, and with superior writing skills.
  • Interest, enthusiasm, and affinity for fundraising.
  • Collaborative management style. Comfortable providing mentorship and coaching to further elevate skillset of experience staff.
  • Strong diplomatic skills, and sensitivity to political issues.
  • Creative, analytic and strategic thinker interested in leading and doing.
  • Technical skills including business planning, financial analysis, project design (log frame), proposal writing, budgeting.
  • Solid understanding of all the numbers in the financial statements (balance sheet, income statement, and cashflow statement).
  • Experience in implementing special events.
  • Campaign experience desirable.
  • Field experience a plus.

LANGUAGE SKILLS: Fluency in English required, French fluency preferred.

LOCATION: The Executive Director will be based in Toronto, Ontario.

TRAVEL REQUIREMENTS: Availability and willingness to travel and/or be out of the office meeting people up to 40% of the time; ability to travel in economy class when traveling by air or rail.

KEY RELATIONSHIPS Internally, the Executive Director will work closely with FINCA International and FINCA Impact Finance Management Teams, Board of Directors and FINCA Canada Ambassadors, as well as all FINCA Canada staff, interns and volunteers.

Externally, the Executive Director will serve as the lead relationship manager with top donor constituencies.

In your application please specify that you found out about this opportunity on GCFjobs.com
Veuillez indiquer dans votre candidature que vous avez consulté cette offre sur le site web GCFjobs.com