National Project Manager – PEA – Lilongwe


The implementation of the Poverty-Environment Action for Sustainable Development Goals is starting on 1st September 2018. EPD, UNDP and the UNDP-UN Environment PEA are seeking a national project manager to ensure that the activities related to the project will be fulfilled in a timely manner in accordance with the PEA workplan

The majority of the population in Malawi depends on natural resources for subsistence and income. Thus, unsustainable use of these resources makes it harder to achieve food security, poverty reduction and other national development priorities. This also compromises the attainment of the Sustainable Development Goals (SDGs). Consistent with this, the Malawi Growth and Development Strategy (MGDS) III includes ‘Agriculture, Water Development and Climate Change Management’ as one of the key priority areas as well as Environment and Natural Resources Management’ as another development area of focus.

The UNDP/UN Environment/FAO/UN Women supported Malawi Poverty-Environment Action for Sustainable Development Goals (PEA) aims to enhance the contribution of the sustainable management of natural resources to poverty reduction, sustainable economic growth, food security and broader achievement of the SDGs. The PEA is led by the Department for Economic Planning and Development (EPD) in collaboration with Ministry of Natural Resources, Energy and Mining (MoNREM), UNDP Malawi, FAO Malawi, UN Women Malawi and the Poverty-Environment Action for Sustainable Development Goals. Other key partners include Ministry of Finance (MOF), Office of the President and Cabinet (OPC), Ministry of Agriculture, Irrigation and Water Development (MoAIWD), Ministry of Local Government and Rural Development (MOLGRD) and other relevant sector ministries.

The intended outcome of the Malawi PEA is the sustainable and inclusive natural resource management to improve agricultural productivity for poverty reduction, strengthened gender equality and expanded climate resilience. The impact will help to improve soil fertility, agricultural and fisheries productivity, ecosystem health, and food security for women and men through catalyzing investments in more sustainable practices, and thereby improve people’s livelihoods and climate resilience.

The Project Manager’s (PM) prime responsibility is to ensure that the project produces, the results specified in the Poverty Actions for SDGs (PEA) project document meet the required standard of quality and within the specified constraints of time and cost.  As such, the PM will be responsible for the overall management of the project, including the implementation of all project inputs; supervision over project staff, consultants and sub-contractors; and acting as a liaison with the Government, UNDP, private sector partners and other stakeholders, and maintaining close collaboration with any donor agencies providing co-financing.    The PM will report to the Project Steering Committee (PSC) on overall progress of project activities.  For on-going administrative and reporting functions, the PM will be responsible to the Director of Planning in EPD for administrative, financial and technical matters.  The Project Manager will be based at the offices of the Economic Planning and Development in Lilongwe, Malawi.  The Project Manager also will be supported by an international Technical Advisor, UNDP Malawi and the UNDP-UN Environment PEA staff in Nairobi, as well as by national and international experts and organisations taking the lead in the implementation of the specific technical assistance components of the project.  These services, either of individual consultants or under sub-contacts with consulting companies, will be procured in accordance with applicable UNDP/UNEP/PEF guidelines.

Duties and Responsibilities

Project Management and Implementation

  • Supervise and coordinate the production of project outputs, as per the project document;
  • Mobilise all project inputs in accordance with procedures for nationally implemented projects;
  • Lead the preparation of consultants’ and sub-contractors’ terms of reference, identification and selection of national and international sub-contractors/consultants, cost estimation, time scheduling, contracting, and reporting on project activities and budget, and supervise and coordinate the work of all consultants and sub-contractors;
  • In close liaison with the project coordinator at EP&D, prepare and revise project work and financial plans;
  • Liaise with relevant government agencies, private sector partners, and all other partners for effective coordination of all project activities;
  • Report progress of project to the PSC, and ensure the fulfilment of PSC directives.
  • Oversee the exchange and sharing of experiences and lessons learned with relevant projects nationally and internationally;
  • Ensure the timely and effective implementation of all components of the project;
  • Assist relevant government agencies and implementing partners with development of essential skills through training workshops and on the job training, thereby upgrading their institutional capabilities;
  • Ensure that monitoring and evaluation of project activities takes place, including organisation of reporting meetings;
  • Ensure engagement and collaboration with development partners and ensure donor reporting requirements are met.
  • Produce quarterly progress and annual reports to EPD and the UNDP-UN Environment PEA focused on capturing results, learning lessons and documenting best practices in order to improve project performances.
  • Keep in close contact with UNDP Malawi and the UNDP-UN Environment Poverty-Environment Action for Sustainable Development Goals focal point in Nairobi to ensure that the UNDP-UN Environment PEA is kept up-to-date on project progress and problems encountered.
  • Collaborative skills and open communication including contributing to papers, briefs, and various reports related to the project;
  • Play the lead role in coordinating expert inputs that are provided by international and national consultants for project implementation, in coordinating technical inputs for major project events in developing partnerships with relevant parties as well as in building information/knowledge networks
  • Provide technical inputs to improve the integration of environment in the existing development planning processes in the country to accelerate attainment of ENR related SDGs.
  • Provide financial oversight and undertake day-to-day supervision of the Finance and Administrative Assistant;
  • Perform other duties related to the project that may be requested
  • Take lead in initiating new partnerships with private sector and CSOs

Maintain links with the UNCT donor partners and international poverty and environment community in collaboration with Technical Advisor

  • Facilitate linkages between Malawi PEA and PEA programmes in other countries to identify opportunities for lesson learning between countries;
  • Ensure that the Malawi PEA participates in activities of the global UNDP-UN Environment PEA;
  • Ensure that the Malawi PEA is informed by international best practice and identify opportunities for Malawi PEA Management Team to participate in international fora on poverty and environment;
  • Present the Malawi PEA project to other donors with a view to mobilising additional funds.
  • Engagement and collaboration with Development Partners
  • Engagement with large programmes and initiatives (NAIP, NRS, MNSSP II, etc)


Competencies Innovation:

  • Ability to make new and useful ideas work
  • Adept with complex concepts and challenges convention purposefully


  • Ability to persuade others to follow
  • Generates commitment, excitement and excellence in others

People Management:

  • Ability to improve performance and satisfaction
  • Models independent thinking and action


  • Ability to listen, adapt, persuade and transform
  • Synthesises information to communicate independent analysis


  • Ability to get things done while exercising good judgement
  • Meets goals and quality criteria for delivery of products or services

Required Skills and Experience

  • Master’s degree or equivalent in degree with specialisation in development, agriculture, or natural resource economics, planning or environmental management
  • Minimum of 5 years working experience in the area of development, including poverty reduction.
  • Proven experience in project management.
  • Proven experience in national or sectoral development planning processes or environmental policy and management;
  • Knowledge and working experience in Malawi related to environment, poverty and development issues and processes;
  • Strong background in planning and budgeting; knowledge of UNDP project management systems is an advantage;
  • Strong financial oversight management skills
  • Strong team working skills and willingness to travel;
  • Excellent communication skills with ability to express ideas clearly, logically and effectively, both orally and in writing.
  • Demonstrable collaborative and open communication skills with strong written and verbal communication skills in English;
  • Experience in the use of computer and office software packages (MS Word, Excel, etc)
Closing date for applications 31 January 2020 before midnight.

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Administrative Assistant (UNODC) – Monrovia


Under the overall guidance of the WACI Programme Coordinator, the Administrative Assistant will provide programme support services ensuring high quality, accuracy and consistency of work.

The Administrative Assistant will work in close collaboration with the WACI Programme Coordinator in Liberia as well as operations, programme and project staff in the UNODC Regional Office for West and Central Africa (hereafter, the Regional Office) and programme office in Liberia as required to exchange information, analytic and support programme delivery.

Duties and Responsibilities

Summary of Key Functions:

  • Provide overall administrative, finance and logistic support to the WACI Programme;
  • Preparation of correspondences, reports, documents and publications;
  • Arranging appointments, meetings and missions;
  • Assisting in the implementation of all project activities as demand arises;
  • Establishing an archive system and providing regular project updates;
  • Assisting the UNODC staff to identify and contact appropriate officials in government departments to obtain official support for the implementation of project activities;
  • Responsibility for procurement and supply of equipment needed for the project;
  • Assisting in the preparation of progress reports and project performance reviews;
  • Support to knowledge building and knowledge sharing.
  • Flows the execution of contracts as required for the implementation of activities, in line with procurement and financial rules;
  • Support the programming of the activities by the sub-recipients
  • Prepare all documentation for missions and regional/national workshops and meetings;
  • Prepare all correspondence with partners, donors and national counter-parts;
  • Handle all logistical arrangements for regional/national workshops and meetings;
  • Liaise with all related service providers and with travel agencies to purchase flight tickets for staff and workshop/meeting participants;
  • Monitor financial expenditure and follow-up on all financial matters related to the project;
  • Maintain archives of all administrative actions of the project’s portfolio;
  • Support all other administrative, operational and logistical aspects, as required.

Contribute to the implementation of the WACI Programme and other UNODC initiatives and projects in the country:

  • Support project coordinators in UMOJA-related transactions, support to the preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project;
  • Liaise with UNODC Regional Office and HQ, as required, to ensure seamless project implementation;
  • Constantly develop the management and coordination of the project’s working modalities related to travel, procurement and human resources through developing structures needed to assure that all actions are efficiently performed using standardized models developed;
  • Work closely with national counterparts to build cooperative relationship and coordinate with national project officers to ensure timely and coordinated execution of tasks.
  • Support the drafting of project documents, progress narrative and financial reports, budget analysis and estimates, training evaluation reports, minutes of the steering committees and relevant meetings/workshops, communication materials, mission reports, monitoring reports, etc.

Supports knowledge building and knowledge sharing, focusing on achievement of the following results:

  • Review national and regional press outlets and share information about drug trafficking and organized crime with the Project staff;
  • Contribute to a culture of knowledge building and knowledge sharing in the Programme Office.

Impact of Results 

Timely, professional and accurate support to activities implemented by the WACI Programme will have an impact on the implementation quality of UNODC programme. A client-oriented and efficient approach impacts positively the image of UNODC in the country.



Innovation Ability to make new and useful ideas work Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations

Leadership Ability to persuade others to follow Level 2: Proactively identifies new opportunities and challenges

People Management Ability to improve performance and satisfaction Level 2: Takes ownership of responsibilities

Communication Ability to listen, adapt, persuade and transform Level 2: Understands, explains and shares information on assigned tasks with accuracy and clarity

Delivery Ability to get things done while exercising good judgement Level 2: Meets goals and timelines for delivery of products or services;

Technical/Functional   Professionalism Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Planning & organizing Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work

Teamwork Level 2:Execute & Learn:Performs defined tasks efficiently and deepens knowledge of area of work   Client orientation Level 2: Technical Assistance: Performs defined tasks efficiently and deepens knowledge of area of work

Required Skills and Experience   Education:

  • Minimum first-level university degree in Business Management, Public Administration, Budget and Finance, Human Resources, Law, Political and Social Science, International Relations or other relevant discipline, is required.


  • At least 3 years of relevant administrative or programme/project support experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, Outlook, Power Point, etc.) and experience in handling of web-based management systems.

Experience in administration, budget, finance, human resources management or related field is highly desirable. Experience in work related to counter-drug trafficking and organised crime at the national or international level would be an advantage. Experience in working with a UN entity is an advantage.

Language Requirements:

  • Excellent written and verbal communication skills in English is required.
Closing date for applications 03 February 2020 before midnight.

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Monitoring & Evaluate Specialist – Colombo


The Capacity Development for Local Government (CDLG) Project of UNDP Sri Lanka is part of larger efforts by the Government of Sri Lanka to strengthen the local governance system in the country. These efforts are supported by the European Union, and the World Bank. The Government of Sri Lanka will implement the Local Development Support Project (LDSP) in four provinces – North, North Central, Eastern, and Uva – to strengthen local service delivery and local economic infrastructure and enhance bottom-up approaches to support public engagement in local decision-making processes, including through participatory planning and feedback mechanisms for service delivery. Specifically, LDSP will focus on developing Local Area Participatory Development Plans (LAPDP) at the LA level, based on aggregated plans from the ward level, and synergized with sector plans of ministries. The overall objective of the CDLG project is to strengthen the capacities of LAs to be inclusive, responsive, and accountable and be able to plan, enhance resilience, and deliver better services. The capacity development support, coupled with the fiscal support (through Basic Transfers and Performance Transfers provided through LDSP project) for inclusive service delivery and economic investment, is aimed at strengthening the role of elected representatives at the local level. It is about improving local governance systems and making local governments “fit for future”, as well as increase downward accountability of elected officials and local governments. The project also aims to strengthening mechanisms for public engagement in local decision-making processes. CDLG’s capacity development approach is informed by a body of knowledge and practice known as 70-20-10, where 70 percent of the capacity development support is through learning by doing, 20 percent is through feedback and guidance from mentors, and 10 percent is through formal trainings. This emphasis on “learning by doing” facilitates local councillors and administrators to not only learn about systems and processes in their work-place, but also supports local innovation (i.e. increase local capabilities) to improve efficiency and be more flexible and responsive to changes. CDLG project will focus on introducing new ways of learning that facilitate local authorities to improve their technical capacities but also focus on nudging behavioural change that would result in strengthening institutionalization of innovative and participatory processes and collaborative engagement in developing local solutions to address development challenges.

Post Context

In this context and under the direct supervision of the Project Manager- CDLG and guidance of the Portfolio Manager-SDG 16 and the M&E and Knowledge Management Specialist  the M&E Specialist – CDLG will be responsible for ensuring regular monitoring and reporting on the progress of the implementation of the project and supporting the implementation of the project activities by undertaking research and analysis of relevant data and information to fulfil the Monitoring and Evaluation requirements of the CDLG Project in line with donor as well as UNDP corporate requirements.

Duties and Responsibilities Monitoring and Evaluation

  • Lead the formulation and roll out of the project’s M&E plans in line with the broader results framework and programme objectives of the CDLG project.
  • Ensure that all project indicators are tracked in a database on a regular basis, using the stipulated baselines, means of verifications and data sources in the project results framework.
  • Design, pilot and roll out simplified/innovative tools to support the project monitoring process.
  • Work closely with Project teams and partners to strengthen systems for qualitative data gathering and analysis.
  • Ensure accuracy and consistency of information collected and carry out regular verification of reported information for accuracy.
  • Undertake regular visits to the field to support implementation of results-based project monitoring.
  • Support to ensure that proper field level context, gender, conflict and risk analyses are conducted, as necessary.
  • Support for reviewing the M&E strengths and weaknesses of implementing partners and devising means for improvement.
  • Lead and/ or support evaluations (where relevant), including using innovative evaluation methodologies/ practices, working in close consultation M&E and KM Specialist and relevant Portfolio and project managers.
  • Lead and/or Support in identifying innovative methods to carry out assessments

Data Management and dissemination

  • Maintain a data-base for the data management and analyse the trends of data to disseminate with stakeholders and partners to take necessary actions.
  • Provide timely support to the project implementing staff to collect and verify accurate data for the project.
  • Provide feedbacks on the data trends to the project for the improvement and/ or to make course corrections of the project.
  • Support Learning and Knowledge Management Specialist and Reporting and Communications Specialist by providing relevant accurate data and sources to produce policy briefs and other knowledge products.

Communication and Reporting

  • Compile project and field-based data and analytical information for the preparation of donor reports
  • Prepare project data/information required for UNDP’s corporate reporting requirements such as Results Oriented Annual Report, Integrated Work Plan updates, etc as required
  • Develop visual presentations aids of data trends and/or results for incorporation into reports, knowledge and/or outreach products.
  • Support in developing dissemination products based out of studies and assessments conducted


Competencies and Selection Criteria Description of Competency at Level Required

Ability to make new and useful ideas work, and openness to the use of new technologies to improve local governance systems

Level 4: Adept with complex concepts and challenges convention purposefully

Ability to persuade others to follow

Level 4: Generates commitment, excitement and excellence in others
People Management

Ability to improve performance and satisfaction

Level 4: Models independent thinking and action

Ability to listen, adapt, persuade and transform

Level 4: Synthesizes information to communicate independent analysis

Ability to get things done while exercising good judgement

Level 4: Meets goals and quality criteria for delivery of products or services
Gender Level 4: Ability to mainstream gender sensitivities into all aspects of monitoring/evaluation of the project.
Monitoring and Evaluation

Knowledge and expertise in results-based monitoring and evaluations. Ability to use both quantitative as well as qualitative data/information collection and dissemination tools and use in innovative ways. Ability to identify monitoring and evaluation related risks and opportunities and provide timely feedback to rectify/fill the gaps

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Local governance       

Knowledge and expertise in democratic governance, and local governance and local development issues in Sri Lanka

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Participatory Processes

Expertise in facilitating engagement and collaborating with different stakeholders on data gathering, management and dissemination including addressing multi-dimensional challenges.

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Required Skills and Experience   Education

  • Master’s Degree in the areas of Statistics, Social Sciences, Business, Public Administration or Economics


  • Bachelor’s degree in the areas of Statistics, Social Sciences, Business or Public Administration or Economics with 03 years of relevant work experience


  • Experience in leading M&E and capacity development programmes in large institutions, preferably public sector institutions.
  • Experience with the logical framework approach and other strategic planning approaches
  • Planning and implementation of results-based M&E systems, quantitative and qualitative M&E methods and approaches, usage of M&E tools, information analysis and report writing.
  • Clear experience working at project level in diverse geographic locations in a M&E capacity, handling primary data collection firsthand.
  • Excellent written and verbal communication skills.
  • Experience working in the UN System is an asset.

Language Requirements

  • Fluency in Sinhala and/or Tamil with strong English Communication skills. Tri-lingual candidates will be at an advantage.


Closing date for applications 02 January 2020 before midnight.

In your application please specify that you found out about this opportunity on