UN Women: Programme Specialist, UN Trust Fund to End Violence against Women

UN Women: Programme Specialist, UN Trust Fund to End Violence against Women

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women will lead and coordinate United Nations System efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

The United Nations Trust Fund to End Violence against Women (UN Trust Fund) was established through the UN General Assembly Resolution 50/166 in 1996 with UN Women as its Administrator on behalf of the UN system. The UN Trust Fund (UNTF) is a global multi-lateral grant making mechanism supporting national efforts to prevent and end violence against women and girls, one of the most widespread human rights violations in the world. The UN Trust Fund provides technical assistance and funding to advance the development of innovative models and strategic interventions in the area of ending violence against women and girls. To date, the UN Trust Fund has awarded US $139 million to 493 initiatives in 139 countries and territories.

Under the overall guidance of the Chief and the direct supervision of the Grants Manager, the Programme Specialist will be responsible for coordinating and monitoring a specific portfolio of grants for the UN Trust Fund.

Duties and Responsibilities

Lead the Monitoring and Grant-management operational processes:

  • Manage and oversee all operational and project management processes related to the grants lifecycle, including, processing of project modifications and no-cost extensions, budget revisions and disbursements and processing grant closure in close collaboration with the Operations Manager and Finance colleagues. This includes keeping information on internal and external Focal Points up-to-date for each active grant;
  • Lead the coordination on all aspects related to the assigned grants portfolio with the Grants, Operations and M&E teams, UN Women Regional, Country Offices and others as necessary to ensure the efficient oversight of the portfolio. This includes liaising with external stakeholders to ensure required documentation is received according to timeline agreed upon and the same files are stored in the UNTF shared drive. This also involves consolidating UNTF feedback to the grantee in all aspects of the project;
  • Provide technical assistance to grantees including in the design of their Results and Resources Frameworks (RRFs), in collaboration with the M&E team. Assist grantees in clarifying proposed project outcomes, outputs, indicators of success, methods of baseline and data collection, activities and budgets;
  • Provide tailored technical support throughout the project lifecycle, review progress reports and provide feedback to grantees as needed to ensure results-based reports and analysis and capturing of data;
  • Perform a basic review of financial reports and flag inconsistencies between financial spending and project implementation in collaboration with relevant finance staff (within the UNTF or in the field) before final approval for grants and subsequent disbursements;
  • Monitor and assess progress towards overall results based on results framework and monitoring schedules;
  • Undertake monitoring missions and finalize mission reports in accordance with mission report template, summarizing key findings and recommendations.
  • Review and provide technical feedback to grantees to ensure results-based analysis and capturing of data, with the effective use of Grants Management System.
  • Monitor Audit Recommendations and update Action Plans in the system, in coordination with the Operations team, where applicable.

Provide operational and technical support in Grant-making:

  • Participate in annual grantee selection processes including through review and substantive analysis of concept notes and full-fledged proposals, accompanying budgets and monitoring and evaluation frameworks submitted to the UN Trust Fund.
  • Prepare application feedback letters and summaries for all shortlisted applicants and grantees for the region and systematically update these summaries based on progress reports and monitoring missions;
  • Provide guidance to COs and grantees to ensure adherence to UN WOMEN policies, administrative and financial procedures;
  • Review and lead finalization of project documents and Results Resources Frameworks through dialogue with grantees on submitted documents;
  • Review implementing partner assessment forms and grant agreements prior to grantee selection and signature.

Provide technical inputs into Reporting and Knowledge Management:

  • Maintain centralized portfolio matrix of grants, and provide quarterly portfolio updates to the Grants Manager;
  • Prepare written contributions for various purposes, including inputs for the report for the Commission on Status of Women, UNTF annual donor reports, newsletters, fund raising efforts and other reporting needs;
  • Contribute to tracking and synthesizing, on an ongoing basis, developments, tools, emerging or good practices in the field of ending violence against women and girls, including capturing findings and lessons learned from evaluations;
  • Update and maintain UNTF Grant-making and Knowledge Management Tracking database with relevant grantee information.
  • Support the Fund’s communications efforts through direct engagement with grant recipients to gather information about the achievements and impact of the grant, knowledge products, media, etc. and ensure communications accurately reflect grant programmes;
  • Keep systematic track of noteworthy grantee achievements and communicate to colleagues for possible visibility, such as special features on the website;
  • Support and organize knowledge sharing events and identify good and promising models that can be shared widely across grantees and other key stakeholders;
  • Identify challenges and lessons learned across the grants and contribute to a process of institutional learning through documenting lessons learned and contribution to modification of strategies and programmes.

Provide technical support to Capacity Development:

  • Play a key role in the production of capacity development tools, including training materials and packages, programme guidance notes and other related support specifically as it relates to monitoring and reporting for grants;
  • Support, organize and participate in knowledge sharing and capacity development events for grantees, including organizing a capacity development workshop for grantees.

Complete other tasks as required by the Supervisor or UN Trust Fund Chief.

Key Performance Indicators:

  • Accurate analysis, monitoring and oversight of grants;
  • Timely coordination of grants management with DMA departments;
  • Issue are raised in a timely manner to appropriate stakeholders;
  • Grants portfolio well maintained and information easily retrievable;
  • Quality of communication and training materials.

Competencies

Core Values:

  • Respect for Diversity;
  • Integrity;
  • Professionalism.

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

Functional Competencies:

  • Knowledge of women’s organizations and governmental agencies working on women’s empowerment and gender equality;
  • Familiarity with UN Women procedures, particularly with regard to project management and more specifically in relation to the development of work plans, budgets, monitoring and reporting plans, purchasing plans and the identification of indicators.
  • Able to effectively represent UN Women in, and contribute to, United Nations inter-agency programming initiatives related to ending violence against women;
  • Builds strong relationships with, and focuses on results for clients and partners, responds positively to feedback;
  • Demonstrates openness to change and ability to manage complexities;
  • Experienced in working in a global multi-cultural setting respecting gender equality and an ability to contribute to teamwork and provide conceptual leadership;
  • Ability to work under pressure and meet strict deadlines;
  • Ability to use critical thinking, conceptualize ideas, and articulate relevant subject matter in a clear and concise way.

Required Skills and Experience

Education:

  • Advanced University degree or equivalent in Political Science, International Development Studies, Gender/Women’s Studies or other relevant field;
  • A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

  • Minimum 5 years of relevant experience in managing complex and multi-component interventions with various partners and multi-stakeholders;
  • Knowledge and experience in working on addressing issues related to violence against women and girls;
  • Experience in grants management is required;
  • Experience with databases and data management a plus;
  • Experience in the United Nations, a governmental, other multilateral or civil society organization in a developed or developing country is highly desirable.

Languages:

  • Fluency in English is required;
  • Fluency in Russian is also required.

Application closing date: 25th September 2019 (Midnight New York, USA) 

PROGRAMME MANAGEMENT OFFICER, P3

PROGRAMME MANAGEMENT OFFICER, P3

This position is located in the Policy, Knowledge Management and Coordination Division of the Office of Counter-Terrorism at Headquarters in New York. Under the overall supervision of the Director, the Programme Management Officer reports to the Team Leader of the Regional Conferences Unit. The focus of this jobs is on ensuring an “All-of-UN” approach in the policy support to Member States on the prevention of violent extremism when conducive to terrorism.

Responsibilities

  • Participates in the development, implementation and evaluation of assigned programmes/projects, etc.; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions.
  • Provides support for the organization of regional conferences of Member States concerning counter-terrorism, the prevention of violent extremism when conducive to terrorism, and other related topics.
  • 
Performs consulting assignments, in collaboration with the client, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the client will use to manage the change.
  • Researches, analyzes and presents information gathered from diverse sources.
  • Assists in policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies.
•Undertakes survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.
  •  
Prepares various written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc.
Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
  • Undertakes outreach activities; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities.
  • Participates in or lead field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.).
  • Performs other duties as required.

Competencies

Professionalism:

Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) business administration, management, economics or a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in project or programme management, administration or related area is required.
Experience working on counter-terrorism and prevention of violent extremism issues is required.
Experience with inter-agency coordination is desirable.
Experience organizing high level events is desirable.

Languages

For the position advertised, fluency in English (both oral and written) is required. Knowledge of another UN official language is an advantage.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Closing date for applications: 13 October 2019

For full job description and to apply, please click the ‘Apply’ button.

In your application please specify that you found out about this opportunity on GCFjobs.com Veuillez indiquer dans votre candidature que vous avez consulté cette offre sur le site web GCFjobs.com

Partnership Analyst

Background Information – Job-specific – Partnership Analyst

The Partnerships and Liaison Group (PLG) supports UNOPS efforts to build closer ties with partners across the full spectrum of UNOPS activities. By forging strategic relationships and working with partners, both in the field and at headquarters, PLG seeks to not only ensure high partners satisfaction with UNOPS project implementation and support, but also to integrate best practices and innovative solutions from experienced non-governmental organizations (NGOs) and the private sector into UNOPS operations. Based in Copenhagen, PLG has liaison offices in Amman, Bangkok, Brussels, Geneva, Nairobi, Tokyo and Washington DC, and supports partners such as the World Bank, the European Union, the United Nations Environment Programme, UNHCR, WHO, UN-Habitat, the Millennium Challenge Corporation, Gavi, the Vaccine Alliance, Islamic Development Bank, national governments and others.

Functional Responsibilities

Under the overall guidance of the Director of Partnerships, the Head of Partnership Development and Partner Analytics Team Lead, the Partnerships Analyst’s responsibilities cover but are not limited to the below:

  • Partnerships development and analytical support to Partnerships and Liaison Group
  • Support management of key partners with partner-specific business intelligence, research and substantive review and critical analysis of information
  • Assist with internal capacity-building efforts (business intelligence, system training, and partnerships development-related efforts)
  • Provide partnership development support to UNOPS country, hub and regional offices for partner analysis, pipeline identification, meeting preparation, etc.
  • Prepare, review, update and support the dissemination of briefing materials
  • Liaise with relevant liaison teams, regional and field offices, as well as HQ practices, when applicable
  • Support PLG Knowledge Management and internal communication efforts
  • Develop, update and ensure consistency of PLG intranet content for improved access to partnerships development resources
  • Contribute to the development, design and continuous improvement of knowledge products, including support materials and guidance documents, for colleagues in partnerships functions
  • Support seminars, workshops, training(s) and other special events facilitated by PLG, including content development, logistics, etc.
  • Support capacity-building activities targeting the UNOPS Partnerships Network, including through coordination of webinars and contributions to COPs and UNOPS Newsletters
  • Build relationships with personnel across the organization to improve information dissemination and facilitate data collection and knowledge management
  • Support the dissemination and sharing of best practices and lessons learned in partnerships development

3. Management Support to PLG Director and Senior Management Support the preparation of  high-level analysis, reports and presentations for Partnerships Director (e.g. participation in the Quarterly Business Review, Global Leadership Meeting and other senior management meetings) Prepare and/or coordinate the preparation of briefing papers, speeches, detailed presentations, and other materials as needed for the Director of Partnerships for internal and external use Ensure the smooth, professional, and efficient HR support for the Partnerships team. Coordinate and support Partnerships recruitment processes in HQ and Liaison Offices Support onboarding and exit efforts for new joiners and personnel As required, assist the Director in administrative tasks including, but not limited to, expenses, travel, budget, HR follow up, procurement, meeting coordination, and external communications Ad hoc support as needed Education/Experience/Language requirements

Education First level university degree (bachelor’s) in development studies, international affairs, political science, communications or related field with a minimum of 2 years of relevant experience is required Advanced university  degree (Master’s) in a relevant field  may be accepted in lieu of the first level university degree and can compensate for certain required years of experience

Experience

2 years of prior experience working in international development or humanitarian organisations is required. Knowledge of, and experience with Google Suite applications (Docs, Slides and Sheets) and/or MS Office programmes, particularly with Word, PowerPoint and Excel  is required. Demonstrated experience working in the areas of Analysis and reporting, Partnerships, Partnership development, Project or programme support is an asset Experience with data analytics concepts and tools is an asset Knowledge of Craft Content Management Systems or similar is an asset. Good understanding of key concepts of Knowledge Management and Learning is an asset

Language requirements  Fluency in both written and spoken English is required. Knowledge of French or Spanish is an asset

Application Closing Date – 22 September 2019

In your application please specify that you found out about this opportunity on GCFjobs.com Veuillez indiquer dans votre candidature que vous avez consulté cette offre sur le site web GCFjobs.com

Programme Specialist (Africa / CSMT)

Programme Specialist (Africa / CSMT)

Background

Under the direct supervision of the CSMT Team Leader for Africa, the Programme Specialist contributes to the coordination of the Crisis Bureau support and interventions in Africa in close collaboration with GPN Teams and the Regional Bureau for Africa (RBA).

Duties and Responsibilities

 Country support coordination and timely delivery of technical assistance, programme and operational support:
  • Support timely application of agreed business processes to guarantee predictable country support for COs on crisis prevention, response and recovery issues. Contribute to CB’s programmatic support function for Country Offices in the Africa region and monitor the status of this support, together with financial and risk management obligations Stay abreast of developing crises in the Africa region and identify/understand the regional and country support needs as it relates to crisis and fragility.
  • Support prioritisation exercises with RBA to determine regional priorities, taking into account local needs, capacities and resources, as well as corporate and partnership crisis related commitments.
  • Support the roll out of the New Way of Working at the country level.
  • Participate to CB’s review of Country Programme Documents in priority countries in consultation with all GPN Teams, ensuring that programmes are crisis/conflict sensitive and reflect crisis-related priorities in fragile contexts.
  • Support effective coordination across the GPN to ensure the provision of crisis and fragility-related coherent and comprehensive support and advisory services.
  • Working with the GPN Teams, contribute to ensuring the quality and relevance of crisis prevention, response, stabilisation and recovery programmes and ensuring alignment with corporate strategies and policies, through the review of substantive inputs to established country programming processes (e.g. CCA, UNDAF, CPD, Integrated
  • Strategic Framework and other joint analysis and programming tools).
  • Where appropriate and as directed, liaise with RBA, Regional Hubs and GPN focal points at the technical level to ensure alignment with regional priorities, integration of the Regional Bureaus’ inputs into GPN/CB country support and coherence with related development practices.
  • Ensure for the countries under his/her responsibility, that the country information databases are up to date on crisis and fragility related matters and informed by observation and monitoring of events, regular communications with RBA, internal analysis and outside specialized source.
  • Support initiatives to strengthen the capacity of COs for crisis preparedness, response and recovery through learning activities in collaboration with GPN Teams (e.g. training packages and modules, workshops, web-based materials, webinars etc.).
  • Support the ongoing collation of lessons learnt and best practices in crisis preparedness, response and recovery.
Timely management and coordination of crisis response:
  • Support recovery programming in times of crisis, the implementation of timely, sequenced and appropriate UNDP response and recovery activities, safe and sustainable response actions and timely and commensurate funding allocations.
  • Support the secretariat function of temporary support structures, timely organization of coordination meetings, information sharing and proper record of decisions. Support the determination of Level Declaration, composition of the SURGE Planning Team, deployment and selection of SURGE Advisors, etc.
  • Coordinate for the countries under his/her responsibility the preparation of all background material submitted to the Crisis Board, including the Exigency Memo, the SURGE Plan, Business Cases and After-Action Reviews.
  • Support crisis response allocations and track timely delivery of the funds.
  • Support the establishment of the Crisis Management Support Team when L2 or L3 crisis have been declared.
  • Follow UNDP rules and procedures and agreed internal business processes for the sourcing, selection, deployment, management and exit of advisor deployed in response to crisis.
  • Support country level post-crisis assessment processes (e.g. recovery and peacebuilding assessments / post disaster needs assessments) from a process design and coordination perspective, working closely with RBA and GPN technical teams.
  • Support the development of recovery plans, recovery frameworks, strategic response plans, etc.
  • As required, deploy to support Country Offices with crisis preparedness and response tasks including, but not limited to, assessments, SURGE Planning, preparation of project proposals, interagency planning, programme criticality and preparedness planning.
Partnership and collaboration with UN and non-UN partners:
  • As required, engage and liaise with relevant partners, including UN entities, in relation to operational country specific issues in close collaboration with RBA.
  • Maintain strong relationships at the technical level within the UN System and collaborate closely with UN system partners on country specific crisis situations, in particular with : (i) DPPA and DPO on issues of integration and mission transition, and in the context of countries with peacekeeping and special political missions; (ii) DPPA/PBF in relation to peacebuilding project development and implementation support; (iii) OCHA on issues related to humanitarian response plans, humanitarian planning at country level and the operationalization of the New Way of
  • Working at country Level; (iv) UN Agencies, Funds and Programmes, to ensure coherent responses.
  • As appropriate, liaise and collaborate with the WB and other IFIs on country-specific issues in particular on PDNA and RPBA in close collaboration with the GPN Crisis and Fragility Policy and Engagement Team.
  • In close coordination with RBA and relevant GPN teams, keep track of the organization of country specific and crisis related International Pledging Conferences and ensure CSMT support as required.
Knowledge Development and Management
  • Actively contribute to community of practices to ensure wide dissemination of best practices and lessons learned from the implementation of programmes related to crisis and fragility in Africa;
  • Support policy dialogue in areas relevant to the Africa regions such as resilience, conflict prevention and stabilisation through synthesis of knowledge emerging from the implementation of programmes in-country;
  • Support the knowledge extraction, analysis, documentation, codification of results/lessons learned in the implementation of programmed in priority countries, in line with guidelines and corporate tools, including After Action Reviews;
  • Support the capacity development of UNDP staff in the Africa region in application of tools and practices related to crisis and fragility.
 Required Skills and Experience Education:

A Master’s degree, preferably in international development, law, international affairs, business administration, development economics, or other relevant field

Experience:

A minimum of 5 years of professional work experience coordinating policy and programming support to advance sustainable agenda at international level. Excellent writing, negotiating and communication skills and ability to mobilize support from a wide range of partners. Knowledge and experience in crisis prevention, preparedness, response and recovery. Field experience in crisis contexts highly desirable. Knowledge of UNDP’s crisis response, prevention and recovery mandate, policy and tools desirable.

Language Requirements:

Fluent and proficient in English; Good command of French highly desirable; Working knowledge of Spanish or Portuguese an asset.

Closing date for applications: 16 September 2019 (Midnight New York, USA)