Facilities Manager

Application closing date: 20 March 2019 

Background Information – Afghanistan

UNOPS strategy for Afghanistan is aimed at providing maximum support to the Government and people of Afghanistan though the delivery of projects and services in line with the government’s own priorities. The UNOPS Afghanistan Operation Center (AFOC) has been established as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency. At present, UNOPS AFOC is implementing a number of projects in a range of sectors including infrastructure (roads and schools) development, capacity building to various ministries, and environmental protection, among others, on behalf of the Government of Afghanistan and the donor community.

The functional objective of UNOPS AFOC is to deliver projects in an efficient and effective manner, to achieve the development outcomes sought by the Government of Afghanistan and the donor community, where capacity building is always considered and encouraged. The aim of UNOPS AFOC is to provide implementation services to the Government of Afghanistan, the donor community and partner agencies in the reconstruction and development of the country. In doing so, UNOPS aims to exceed client expectations in the delivery of quality services throughout the country.

Functional Responsibilities

Responsible to the OC Director, and reporting to the Head of Support Services (HOSS), and working routinely with the QA/QC Unit, the Facilities Manager is responsible for the overall management of Cost Recovery project activities, including but not limited to:

  • Manage the development of all business cases for potential Cost Recovery activities, and ensure timely submission for approval;
  • Manage the lease agreement process and ensure timely dissemination of all agreements to clients;
  • Manage and monitor project activities including project planning, implementation, budget control, forecasting, and project delivery;
  • Ensure adherence to reporting requirements for internal and external clients, including to Project Boards (as appropriate for each engagement);
  • In close consultation with the HOSS, ensure coherent work plans and budgets are in place for all activities in the Cost Recovery project;
  • Ensure integrity of financial and administrative operations in the project area by exercising oversight of financial and budgetary aspects of the projects, in consultation with the HOSS;
  • Ensure strict and consistent application of UNOPS rules and regulations and ensure implementation of clear accountability mechanisms;
  • Ensure human resources needed for project implementation are identified, recruited and managed in accordance with approved project staffing requirements;
  • Manage, plan, and monitor project procurement and contracting processes;
  • Provide management and direction to respective work-package teams on substantive and managerial aspects;
  • Monitor all project activities in relation to respective work plans and take corrective action, when necessary, to ensure timely and cost-effective delivery of the projects’ outputs;
  • Establish and confirm appropriate milestones and ensure constant monitoring of all cost recovery project activities against milestones;
  • In consultation with the Partnerships Development Office (PDU), identify and develop business opportunities for Cost Recovery and support client relationship building;
  • Ensure client satisfaction and improved service delivery across the entire Cost Recovery project;
  • Perform other duties as may be assigned by the HOSS.
  • Ensure integrity of financial systems, review of budget requirements and the consistent application of rules and regulations;
  • Ensure proper planning, expenditure tracking and audit of financial resources in accordance with UNOPS financial rules and regulations.
  • Routine monitoring of financial exception reports for all project activities and transactions and ensure that expenditures are in accordance with the project’s budgets.
  • Oversee and manage construction activities with close coordination with QA/QC & HSSE Team.
  • Provide technical advice and assistance to contractors regarding economical but quality materials to be used to contribute to sustainability.
  • Coordinate and liaise with other UN organizations inside UNOCA for any service connections or any facilities enhancement that may require to connect to the existing mains.
  • Submit monthly highlight reports to the HOSS

Education/Experience/Language requirements

a. Education

Advanced University Degree (Masters) in Project Management, Business Administration, Engineering or a relevant field. A bachelor’s degree in a relevant field will be accepted, with additional years of relevant work experience.

b. Work Experience

  • Minimum 5 years of experience in project management and/or cost recovery;
  • Basic knowledge in construction and engineering works and waste management is desirable.
  • Previous experience within a conflict and post-conflict/conflict zone setting is highly desirable;
  • Knowledge of, and experience with, UN/UNOPS rules and regulations is a distinct advantage;
  • Previous experience in Afghanistan an advantage;
  • Fluency in both written and oral English is essential.

c. Key Competencies

  • Professionalism, integrity, enthusiasm, commitment, planning/organizing, communication, judgment and decision making;
  • Be a good mentor, capable of working with others in a participatory and capacity building manner;
  • Strong management skills and capacity for problem solving and identifying acceptable/applicable solutions; resourceful, proactive, maturity of judgment and behavior, and self-motivated;
  • Have excellent analytical and writing skills;
  • Develop innovative approaches to resolve a wide range of issues/problems;
  • Good communication (verbal and written) and strong interpersonal skills and ability to work in a team;
  • Be results orientated and able to meet strict timelines for outputs;
  • Be able and willing to travel and work in remote areas, in challenging circumstances;
  • Self-motivated, versatile and adaptable to different cultures and people; and
  • Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations in a multi-cultural environment
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Deputy Project Manager

Application closing date: 20 March 2019

Background Information – Afghanistan

With more than 15 years of experience in the country, the UNOPS Afghanistan Operations Centre (AFOC) supports national reconstruction and development efforts by delivery of projects: from stand-alone, one-off solutions to long-term management and capacity development support. Based in Kabul, UNOPS AFOC has sub-offices in every region of the country. The AFOC team implements projects in support of the Afghanistan National Development Strategy, in a wide range of sectors including infrastructure, education, environment and agriculture, and governance and rule of law.

Functional Responsibilities

Purpose and Scope of Assignment

Under the overall supervision of the Project Manager (PM), the Deputy Project Manager (DPM) will be required to perform the following duties and responsibilities:

General Functions

  • Deputize for the PM as and when required;
  • Serve as the focal point for liaison and coordination with the client regarding project matters;
  • Manage public relations aspects of the project;
  • Assure the project’s compliance with the terms of agreement;
  • Coordinate with the AFOC Programme Management Office (PMO) to formulate project monitoring and evaluation frameworks and data gathering;
  • Keep abreast of developments with client priorities and assistance in country;
  • Collect/update information related to other client-funded opportunities and analyse the possibilities to develop projects in Afghanistan;
  • Contribute to the development of proposals and budgets, in response to client requirements;
  • Support the PM in the development, maintenance and strengthening of key strategic partnerships with the client, and other potential donors;
  • Support project planning at all times, and lead on monitoring and evaluation of all aspects of the project;
  • Assist the PM in identifying, mitigating, and managing project risks;
  • Assume additional responsibilities as may be required by the PM and / or Project Executive.
  • Supporting the PM, the DPM will assist with all aspects of the project life cycle. S/he must be able to apply, with some degree of autonomy, the below duties and responsibilities of the project success criteria:

Stakeholder Management:

  • Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders;
  • Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products;
  • Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance);
  • Manage the information flows between the Project Board/OC Director and the project;
  • Draft, edit and manage the compilation and submission of periodic project progress reports to donors in a timely manner;

Delivery and Performance:

  • Assist with the production of budget estimates for project deliverables;
  • Analyse requirements for clarity, completeness and consistency;
  • Support the development of coherent work plans and budgets for all activities in the project;
  • Upon commencement of project implementation, assists in the management of finance, human and information resources to maintain a good project management system;
  • Assist with the preparation of Terms of Reference for project staff, manage staff recruitment and performance reviews;
  • Where required, prepare technical specifications, bidding documents; manage tendering process, tender evaluation and contractor selection.
  • Assist with and participate in internal and external reviews;
  • Provide quality assurance support;
  • Support the maintenance of all works efforts, to ensure they are delivered on time, to cost and quality standards;
  • Seek to identify any project obstacles, barriers or any unanticipated risk events;
  • Assist the PM to plan, monitor and evaluate project procurement and contracting processes;
  • Ensure the integrity of financial and administrative operations in the project area by oversight of financial and budgetary aspects of the project, in consultation with the PM, Head of Programme and the PMO;
  • Ensure strict and consistent application of UNOPS rules and regulations and ensure the implementation of clear accountability mechanisms throughout the project portfolio;
  • Ensure human resources needed for project implementation are identified, recruited and managed in accordance with the project staffing requirements and UNOPS Rules and Regulations;
  • Ensure the highest possible quality of delivery and devise strategies for increased program delivery and quality programming.
  • Manage the public relations aspects of the programme, e.g., project start-up and closure ceremonies.

Project Control

  • Track project execution by ensuring timely and adequate reporting, for the PM, against plans including providing timely and articulate progress reports;
  • Monitor all project activities in relation to the respective project work plans and take corrective action, when necessary, to ensure the timely and cost-effective delivery of project outputs;
  • Assist the PM with the maintenance and dissemination of the project’s communication management plan, to facilitate the dissemination of information and reports to all key stakeholders;
  • Monitor project progress, identify improvement opportunities, assist with the revision of work plans and advice the project manager of possible adjustments to meet the project objectives;
  • Monitor contract obligations, develop management systems and accountabilities to ensure all contract obligations are tracked and met, including UNOPS, contractor and client/donor contract obligations.

Project Close-out

  • Participate in lessons learned sessions;
  • Identify ways to improve project processes or products;
  • Handover all project documentation to the PM for archiving.

Other

  • Assist with the management of personnel allocation;
  • Where authorized, seek to promote business development and stakeholder relationships;
  • Undertake occasional mission travel in and outside the country when required;
  • Prepare comprehensive technical reports and project proposal documentation, to support technical presentations and briefings to donors and other stakeholders as required;
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

Knowledge Management:

  • Participate in the relevant UNOPS Communities of Practice (COP);
  • Actively interact with other PMTs and the PMT community to share case studies, lessons learned and best practice on the Knowledge System;
  • Complete lessons learned as per reporting format;
  • Incorporate lessons learned from others as per planning format;

Personnel Management:

Under the overall supervision and guidance from the PM, assist with the following:

  • Lead and motivate the project management team;
  • Ensure that behavioural expectations of team members are established;
  • Ensure that performance reviews are conducted;
  • Identify outstanding staff and bring them to the attention of the OC Director;
  • Perform the Team Manager role as for defined Work Packages, as required by the PM;
  • Ensure safety and security for all personnel and comply with UNDSS standards;

Education/Experience/Language requirements

Education

  • Advanced University Degree in Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant discipline;
  • University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience in Project Management, Business Administration, International Relations, Political/Security/Development
  • Studies, or other relevant discipline, may be accepted in lieu of the advance university degree;
  • A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education;

Languages

Fluency in written and spoken English is required.

Work Experience

Standard:

Minimum 5 years of relevant progressive experience in project development and management, with focus on monitoring, reporting, development and coordination in either public or private sector organizations;

Additional Requirements:

  • Competent in the use of all commonly used computer software – spreadsheets and other computer programmes;
  • Knowledge of the UN system and familiarity with UNOPS procedures an advantage;
  • Certification in Prince2 Foundation and Certification in PRINCE2 Practitioner desirable;
  • Experience of working with UNOPS is desirable;
  • Experience in post conflict /conflict situations is required and experience in Afghanistan is an advantage.
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Team Leader

Application closing date: 19 March 2019

Background Information – Afghanistan

UNOPS strategy for Afghanistan is aimed at providing maximum support to the Government and people of Afghanistan though the delivery of projects and services in line with the government’s own priorities. The UNOPS Afghanistan Operation Center (AFOC) has been established as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency. At present, UNOPS AFOC is implementing a number of projects in a range of sectors including infrastructure (roads and schools) development, capacity building to various ministries, and environmental protection, among others, on behalf of the Government of Afghanistan and the donor community.

The functional objective of UNOPS AFOC is to deliver projects in an efficient and effective manner, to achieve the development outcomes sought by the Government of Afghanistan and the donor community, where capacity building is always considered and encouraged. The aim of UNOPS AFOC is to provide implementation services to the Government of Afghanistan, the donor community and partner agencies in the reconstruction and development of the country. In doing so, UNOPS aims to exceed client expectations in the delivery of quality services throughout the country.

Functional Responsibilities

Purpose and Scope of Assignment

Summary of key functions: Under the direction of the Operations Centre Director and Representative and direct supervision of the Head of Programme, the Team Leader (TL) for THRCP will be ultimately responsible for the overall success of the program. The TL will provide overall program management and leadership to ensure that the road rehabilitation is implemented effectively to achieve the Government’s goal of promoting stability and security in Afghanistan. The TL will liaise with the National Coordination Unit (NCU) to review and plan program activities and to report on technical and financial progress. The TL will manage program staff, lead the mobilization of additional resources on behalf of UNOPS and support the PIUs and NCU in their resource mobilization activities, and provide quality assurance for road rehabilitation, capacity building, and community outreach activities to ensure that the desired program results are achieved on time and on budget, and contribute to the Government of Afghanistan’s social, economic and environmental aims as expressed in the Afghanistan National Development Strategy (ANDS). The TL will ensure that World Bank financial and other resources are used appropriately and effectively.

Specific Responsibilities

The Team Leader will be responsible for, but not limited to, the following functions and responsibilities:

Programme Management and Coordination:

  • Determines programme resource requirements in conjunction with the AFOC Head of Programme, other Managers and the Programme Management Office;
  • Defines the programme’s governance framework (resource management, monitoring and control, quality and risk management, stakeholder engagement and benefits management);
  • Maintains overall integrity and coherence of the programme, and develops and maintains the programme environment to support each individual project within it.
  • Handles the day-to-day management of the programme and oversees the delivery of all projects in the programme, monitoring delivery in terms of quality, costs and time;
  • Ensures that the delivery of new outputs or services from the projects meets the programme’s requirements;
  • Ensures that security considerations are assessed and implicated in programme conception.
  • Mentors and assists the project managers in planning, execution and delivery of projects, ensuring that best practice project management processes are incorporated;
  • Ensures maximum efficiency in the allocation of resources and skills within the programme;
  • Works closely with the project managers to identify potential project-cost overruns, time delays or quality deficiencies, and implements actions for rectification;
  • Analyses project results, and interprets these results into recommendations for the Head of Programme to assist him/her in the development of UNOPS as the service Provider of Choice in Afghanistan;
  • Ensures that clear communication and good relationships are developed and maintained within the programme, with internal support units (Human Resources, Procurement, Logistics, etc.) and with external parties such as donors, the Government, etc.;
  • Plans, develops, coordinates, communicates and directs the internal policies and procedures of the Programme Section;
  • Effectively and efficiently delegates responsibility and authority to subordinate staff for the delivery of agreed outputs while ensuring accountability;
  • Provides timely and accurate project tracking, analysis of outputs, and reporting;
  • Develops and drives a culture of excellence, continuous improvement and performance optimization across all projects in the programme;
  • Establishes performance objectives with appropriate measures for project managers and other programme staff;
  • Initiates activities and other management interventions wherever gaps in the programme are identified or issues arise.

Fiscal Responsibilities:

  • Has responsibility for programme budgeting and resource planning;
  • Implements UNOPS pricing strategies, with a disciplined approach to business case development and pricing models which balances revenues and capacity development, within the mandate and spirit of the United Nations;
  • Prepares and submits for approval, revenue and expenditure forecasts based on established financial goals;
  • Supports the Head of Programme in the development of the business model for AFOC in Afghanistan assessing costs and revenue streams as well as margins.

Business & Corporate Development:

  • Develops current and future growth plans for the programme (1 – 3 years), ensuring that those plans conform to UNOPS overall strategic plans;
  • Supports and provides inputs to the Head of Programme in developing business opportunities in preparing and delivering complex proposals and partnerships;
  • Ensures subordinate programme staff with the relevant authority are properly trained in proposal development and presentation;
  • Identifies and develops potential new business and customer opportunities;
  • Develops and maintains close working relationships with Donors, the Government and other clients.

Technical Functions:

  • Plans, develops, implements and maintains appropriate standards, best practices and procedures in the programme;
  • Researches, identifies and introduces appropriate new technologies for the execution of projects across the programme.

Human Resource Responsibilities:

  • Assumes responsibility for all staffing issues as required by the demands of the various projects in the AFOC programme including adherence to UNOPS security regulations and guidelines;
  • Conducts Staff Performance Reviews of project staff and other staff on the programme in accordance with UNOPS HR Policies, and initiates appropriate responses;
  • In conjunction with the Project Managers and the HR Unit, identifies, recruits and maintains appropriate project staffing capacities for the programme;
  • Encourages and develops the technical and project management skills and attitudes of the programme’s personnel.

Communication Functions:

  • Reports to the Head of Programme with regard to all matters concerning the delivery of projects in the AFOC programme including security matters;
  • Works closely with other departments to continuously improve interface processes;
  • Directs the preparation and updating of information materials used for external dissemination of UNOPS Afghanistan activities and capacities.

Other Duties and Responsibilities:

  • The incumbent is also responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS;
  • Carries out any other duties as specified by the Head of Programme.

Monitoring and Project Controls

  • Puts in place and continuously implements solid reporting mechanisms in the programme on a regular basis against set targets and indicators.
  • Provides reports to the Head of Programme, Donors and other stakeholders on the AFOC project portfolio as required.
  • Maintains a systematic filing system of all programme and support documents with off-site backup for continuity security and in line with audit requirements specific to project agreements.
  • Ensures that the UNOPS Project Management Manual (PMM) Requirements are fully integrated into the program at all levels and that OneUNOPS Projects and ERP are fully updated and complete at all times.

Final Product

The programme and its projects are delivered to the satisfaction of AFOC senior management, clients, donors and stakeholders, in compliance with UNOPS procedures and requirements.

Education/Experience/Language requirements

a. Education

Master’s Degree in Civil Engineering, Transport Engineering, Project Management or other relevant field. A first level University Degree in a relevant field with combination of additional 2 years’ relevant work experience may be considered in lieu of the master’s degree.

b. Work Experience

  • Minimum 10 years’ experience implementing transport infrastructure projects.
  • Experience with World Bank processes and procedures highly valued.
  • Experience in road construction in Afghanistan highly desirable.
  • At least seven years’ experience successfully advising senior government authorities, up to director and minister level, regarding the implementation of national level transport infrastructure projects.
  • Knowledge of UN rules and regulations, administrative and programme practices a must.
  • Previous experience working with UNOPS is highly desirable.
  • PRINCE2 Foundation required; PRINCE2 Practitioner highly desirable

Language

Fluency in both written and spoken English is required.

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Deputy Project Leader, Multiple Positions

Application closing date: 20 March 2019

Background Information – Job Specific

The Deputy Project Manager supports the Project Manager who is responsible for the day-to-day operations of the project (s) and provides services to the various donors, partners and beneficiaries. He. it must meet and exceed the objectives of the organization with respect to the performance and established objectives of benefits.

The Agricultural Rehabilitation and Recovery Support Project – PARRSA- (hereinafter referred to as the Basic Project) was funded by the World Bank through a grant from the International Development Association (IDA) to the Government of DR Congo for US $ 120 million.

The basic project’s development objective is to increase agricultural productivity and improve the marketing of crop and animal production by small-scale farmers in the targeted areas. It covers the provinces of North Ubangi, South Ubangi and Mongala as well as the Malebo Pool in the city-province of Kinshasa.

The core project consisted of three components:

  • Component 1: Improvement of Agricultural and Animal Production;
  • Component 2: Improvement of Marketing Infrastructures;
  • Component 3: Capacity Building of the Ministry of Agriculture Fisheries and Livestock and the Ministry of Rural Development, Project Management, and Monitoring and Evaluation.

UNOPS services were requested by the Government of DR Congo as Delegated Contracting Authority for the management and implementation of Component 2 “Improvement of Marketing Infrastructures” and Sub-component 2 of the Component 1 “Improvement of Irrigation Infrastructure in Pool Malebo in Kinshasa”.

The first phase of the project started in 2011 until the end of 2017. After more than 5 years of project implementation, the project is now entering a new phase (from June 2018) with a budget of 32, $ 5 million for a period of 2 years.

The Democratic Republic of Congo

The UNOPS office in the Democratic Republic of Congo covers the Democratic Republic of Congo, Central African Republic, Republic of Congo, Burundi, Angola.

The office is constantly working to expand its activities to support its partners in the implementation of their development programs and projects. Based in the DRC since 1999, the office has diversified and strengthened its areas of expertise, contributing actively to sustainable development efforts in the field. It has extensive expertise covering the rehabilitation and construction of basic infrastructure (social and administrative services), roads and bridges, and the purchase of goods and services, as well as providing management and project support.

Functional Responsibilities

The Deputy Project Manager is directly supervised by the Project Manager.

The Project Manager is in charge of developing / reading the project initialization documents and the legal agreement. He / she must also have an excellent knowledge of the terms and conditions of the project as well as the roles and responsibilities of each partner / stakeholder to ensure that the results of the project (s) respond to the commercial arguments of both the project and the project. ‘UNOPS than the customer. The success of the project (s), and therefore the Deputy Project Leader, will be assessed against the success criteria of UNOPS commitments, which are related to the responsibilities set out below. The roles and responsibilities of a Level 2 Assistant Project Leader are similar to those of a Level 3 Project Leader. the difference in the level and complexity of the project and the level of responsibility specific to the job.

The Deputy Project Leader of this level 2 is in principle responsible for one or more UNOPS level 3 projects. He / she must be able to manage one or more projects ( s) whose level of complexity and risk is high. This type of project is subject to tight deadlines and its success requires collaboration with various external suppliers. The Deputy Project Manager is responsible for all aspects of the project life cycle. He / she must be able to perform, with a certain autonomy, the tasks and responsibilities essential to the success of the project as defined below: This level 2 is in principle responsible for one or more UNOPS level 3 project (s). It must be able to manage one or more project (s) with a level of complexity and risk. is high. This type of project is subject to tight deadlines and its success requires collaboration with various external suppliers. The Deputy Project Manager is responsible for all aspects of the project life cycle. He / she must be able to perform, with a certain autonomy, the tasks and responsibilities essential to the success of the project as defined below:

This level 2 is in principle responsible for one or more UNOPS level 3 project (s). It must be able to manage one or more project (s) with a level of complexity and risk. is high. This type of project is subject to tight deadlines and its success requires collaboration with various external suppliers. The Deputy Project Manager is responsible for all aspects of the project life cycle. He / she must be able to perform, with a certain autonomy, the tasks and responsibilities essential to the success of the project as defined below: This type of project is subject to tight deadlines and its success requires collaboration with various external suppliers. The Deputy Project Manager is responsible for all aspects of the project life cycle. He / she must be able to perform, with a certain autonomy, the tasks and responsibilities essential to the success of the project as defined below: This type of project is subject to tight deadlines and its success requires collaboration with various external suppliers. The Deputy Project Manager is responsible for all aspects of the project life cycle. He / she must be able to perform, with a certain autonomy, the tasks and responsibilities essential to the success of the project as defined below:

Stakeholder management :

Establish an excellent relationship with the steering committee (project manager, user manager, trice.s, supplier manager), the client and key stakeholders. Manage communications, ensure that stakeholders are aware of project activities, progress and exceptional situations and ensure that they are able to receive the products. Advise the client on issues that may affect the achievement of their objectives (such as sustainability issues or post-project requirements such as product maintenance). Manage the flow of information between the steering committee / director of the operations center and the project staff.

Performance and results:

  • Develop and maintain project plans
  • Implement approved project plans (including planned timelines) within the tolerance levels established by the project steering committee (s).
  • Take into account sustainability in projects, including social, gender, environmental and economic aspects.
  • Manage the production of the required products, taking responsibility for the progress of activities, the use of resources and, if necessary, adopting corrective measures.
  • Be in constant contact with external suppliers or account managers.
  • Allow work packages.
  • Inform the steering committee and the director of the operations center of any deviation from the plan.
  • Identify and manage risks to ensure the best possible results for customers and other stakeholders.
  • Manage and evaluate product quality and ensure they are accepted by the customer.
  • Monitor and evaluate the performance of service providers.
  • Identify UNOPS business opportunities and inform its supervisor.
  • Identify the risks associated with the UNOPS internal business case and inform its supervisor.

Procedures:

  • Comply with project lifecycle management instructions and ensure compliance with all organizational policies (Organizational Guidelines [DO] and Administrative Instructions [IA]).
  • Develop / adapt the following plans and have them approved by the Steering Committee: i) Project inception documents; and ii) sequence plans / exception plans and relevant product descriptions.
  • Write the following reports:

i. Key point reports

ii. End of sequence reports

iii. Project Closing Checklist

iv. End of project report

v. Product delivery report

  • Manage the following files: i) electronic file (blue folder); (ii) procurement, human resources and financial records, in accordance with the requirements of the respective groups and OD 12.
  • Ensure that all expenditures are in accordance with UNOPS Financial Regulations and Rules.
  • Manage budgets, cash and bonds to ensure deliverables are met and payments to contractors and staff are made on time.
  • Understand and manage indirect costs, attributable costs and other transaction costs related to the project.
  • Understand the UN-specific structure and plan adequately the budget related to staff costs.
  • Manage budgeted expenses and take responsibility for them (using accurate financial reports).
  • If the Deputy Project Manager is not invested with a power of attorney to commit resources, he or she retains the same responsibilities and must commit resources and make the necessary disbursements under his supervision.

Knowledge Management:

  • Intervene within the relevant Communities of Practice.
  • Actively collaborate with other project leaders and the project management community to share case studies, lessons learned and good practices using the knowledge base.
  • Give policy feedback to the directors of the different groups, thereby promoting continuous improvement of UNOPS policies.
  • Record lessons according to the reporting system.
  • Integrate lessons learned from third parties according to the planning model.

Staff management :

  • Lead and motivate the project management team.
  • Ensure that expectations regarding the behavior of team members are defined.
  • Ensure that the performance of the team members is evaluated.
  • Identify high performing members and share their qualities with. to the director of the operations center.
  • Have excellent knowledge of the contractual arrangements of UNOPS staff (including individual contractors (ICA) and appointed staff).
  • To select, recruit and train the team in accordance with the plans of the project (s).
  • Act as team leader, unless one or more persons have been designated to perform these duties.
  • Provide support to the project (s), unless a person or program has been designated to perform these functions.
  • Ensure the safety of all staff, in accordance with the standards of the United Nations Department of Safety and Security (UNDSS).

Values ​​and fundamental principles:

  • Understanding and Respecting UNOPS Sustainability Principles

I. Seek how to integrate UNOPS sustainability principles into the day-to-day management of projects.

II. Ensure gender equality in the workplace.

III. Defend the sustainability aspect of projects with key stakeholders.

  • Understanding and respect for national ownership and capacity

i. Understand the principles of the Paris Declaration on Aid Effectiveness and integrate them into the plans of the project (s).

ii. Seek to locally recruit qualified personnel.

iii. Seek ways to build the capacity of local partners.

  • Partnerships and coordination

i. Understand the United Nations Development Assistance Framework (UNDAF), UNOPS and the project’s place in the UN system.

ii. Strive for strong partnerships and effective coordination among relevant project actors (UN, governments, non-governmental organizations, among others).

  • Accountability for results and responsible use of resources

i. Project management processes are designed to ensure maximum accountability, transparency and optimal results. If a project or process does not respect these principles, the Deputy Project Manager must inform one of his / her line managers.

  • Excellency

Contribute to innovation and adaptation of best practices in terms of sustainability and quality.

General requirements:

Ensure that the project (s) lead to the achievement of the required products within the specified tolerances with respect to time, cost, quality, scope, risks and profits. The Deputy Project Manager is also responsible for ensuring that the project results provide the benefits outlined in the business case. In addition, it must contribute to achieving the objectives and meeting the general needs of the organization.

Education

  • Advanced university degree in project management, engineering, rural engineering, rural development or other relevant discipline is required
  • Undergraduate university degree combined with 2 years of relevant additional experience in project management, engineering, rural engineering, rural development or other relevant discipline could be accepted in place of the graduate degree.
  • Significant experience associated with relevant educational credentials and / or professional certifications could offset the lack of academic training.
  • Undertake basic UNOPS training on project management (within one year of signing the present terms of reference).

Certifications

  • PRINCE2® Foundation certification is an asset.
  • The PRINCE2® “Senior Project Manager” certification of the International Project Management would be an asset, but mandatory in the first 6 months after your recruitment

Experience

  • Five (05) years ( or more depending on the academic credentials presented ) progressive experience in project development and management, focused on supervision, reporting, development and coordination, within Public or private sector organizations are required for candidates with masters .
  • Having a proven track record in managing construction projects is an advantage.
  • Having practical experience in conducting earth road works in very remote areas with very limited access to basic infrastructure is an asset.
  • Having practical experience in conducting road projects based on implementation by local communities through the HIMO method in remote areas and in a post-conflict environment is an asset.
  • Having practical experience in the conduct of construction work on metal bridges in remote areas with limited material resources is an asset.
  • Having practical experience in leading a team for various infrastructure assessments is an asset.

Languages

  • Excellent command of spoken, read and written French is required for this position
  • Knowledge in English is desirable
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Program Director

Country: Yemen

Department: International Programs

Essential Job Duties/Scope of Work:

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Background

IMC has built partnerships with government authorities such as Ministry of Planning and International Cooperation (MOPIC), Ministry of Public Health and Population (MOPHP), National Security, Cleaning Fund, General Authority for Rural Water Supply Projects (GARWSP), Ministry of Agriculture, in order to facilitate access to facilities and communities, for monitoring, and to support the transportation of supplies. IMC also participates in clusters and coordinates with local and International NGOs to improve quality and to avoid duplication support.

Job Purpose

International Medical Corps (IMC) seeks an experienced Program Director for its Yemen response. This position, currently based in Yemen (but potentially with some remote management from Jordan depending on changes in security conditions and visa approvals), will oversee and ensure the continued success of IMC Yemen’s emergency programs across the country. The primary function of the Program Director includes overseeing the planning, design, implementation, supervision, expansion/development and administration of overall country programs, working closely with the Country Director, Finance and Admin Director, Logistics Coordinator, and all departments under the Yemen mission. The Program Director acts as the lead point of contact with all donors as well as other agencies and actors in Yemen, including other NGOs, UN agencies, and coordination forums. The selected candidate will be responsible for all development and expansion of emergency health and nutrition, WASH, and food security and livelihoods assistance, as well as MHPSS and protection interventions, including management of all grants and program staff. Travel may be required to field sites, including Ibb, Taiz, Aden, Lahj, Al Dhale’e, Sana’a, and other target Governorates

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Program Management

  • Work closely with the Country Director, senior management, and field teams to determine the operational needs of the program within the scope of the grants
  • Work with field teams and logistics to procure program supplies within program budgets, including through the creation of procurement plans.
  • Oversee existing programs, to monitor effectiveness, appropriateness and cost effectiveness.
  • Work closely with Health and Nutrition Coordinator, WASH Coordinator, and FSL Coordinator in development, improvement and expansion of projects.
  • Lead development of essential standardized toolkits (such as referral protocols, communication procedures, best practice guideline, etc.).
  • Regularly update country office on progression of programs as per protocol.
  • Maintain flexibility to take on added responsibility as and when needed
  • Support program resource allocation and management
  • In coordination with in-country technical team, (health, nutrition, mental health, WASH, food security), oversee activity implementation
  • Support management of potential partner relationships
  • Ensure all programs are implemented according to strategy, work plans, and budget, in addition to meeting indicators in a timely manner
  • Complete regular visits to the field to ensure proper implementation of activities, determine programmatic gaps, etc.
  • Liaise closely with Finance and Admin Director to ensure all programs are on track for financial spending, including through the creating of spending plans and monthly pipelines
  • Coordinate grant kick-off meetings for any new funding received, including program, logistics, and finance
  • Provide regular program updates to IMC Headquarters staff, including reporting on areas of interest to promote IMC’s mission and programs in the area.

Proposal Development and Grants Management

  • Conduct assessments and contribute to production of proposals for new projects
  • Plan and design quality programming, in line with country strategies and in response to donor guidelines
  • Oversee development of new proposals, in coordination with various departments and relevant HQ staff, including the creation of relevant and achievable indicators
  • Compile program budgets based on project activities in coordination with finance department
  • Ensure program compliance with donor policies and regulations and complementary with other agencies’ efforts

Support Monitoring and Evaluation Systems

  • Analyse data gathered and propose alternative strategies of program implementation
  • Oversee compilation of monthly and quarterly reports, ensuring statistics are correct and on time
  • Work with the reporting officers to design and implement a reporting system to monitor and evaluate the objectives, indicators and outcomes of the country programs as well as trends in mortality and morbidity
  • Use data to plan for future evidenced-based programming

Representation

  • Attend coordination meetings which are relevant to country programs
  • Represent the organization at task force meetings, assessment missions, camp coordination meetings, UN coordination meetings, INGO coordination meetings as appropriate
  • Ensure maximum visibility of the agency amongst the NGO community
  • Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors
  • Liaise closely with local authorities, donor and partner agencies Coordinate donor and stakeholder visits to field sites as needed

Other

  • Represent the organization at task force meetings, assessment missions, camp coordination meetings, UN coordination meetings, INGO coordination meetings as appropriate Ensure maximum visibility of the agency amongst the NGO community Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors
  • Liaise closely with local authorities, donor and partner agencies Coordinate donor and stakeholder visits to field sites as needed
  • Identify training needs of staff, providing internal training as appropriate

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Qualifications:

A Master Degree in International Development, Public Health or any of the relevant Sectors/Disciplines is required.

Experience

  • A minimum of 5 years’ experience in program design and evaluation, ideally including supervisory experience and experience in emergency response/programming in humanitarian settings
  • International experience.
  • Strong participatory leadership and interpersonal skills.
  • Experience writing proposals and managing information related to large-scale emergency response and reporting to donors OFDA, WHO, OCHA)
  • Previous experience in the Middle East
  • Experience and understanding of key institutional donors’ policies, guidelines and strategies e.g. USAID, OFDA, ECHO, and UN

Competency

  • Insight into health services integrated programming
  • Ability to exercise sound judgment and make decisions independently
  • Ability to meaningfully contribute to decision making processes
  • Strong leadership and communication skills, ability to lead and coordinate processes across a number of departments
  • Flexible, able to cope with stressful situations and frustrations
  • Ability to motivate and counsel staff working in a complex emergency environment.
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Chief of Party

FHI 360 is currently recruiting for the position of Chief of Party, for an anticipated USAID-funded Leadership Activity in Burma. The project will provide leadership training centered around scholarships in the U.S. to improve technical skills (including but not limited to economic affairs), promote tolerance of diversity, and advance Burma’s self-reliance.

Position Description:

The COP will be responsible for providing vision, leadership, and guidance for the project. S/he will service as the project’s main point of contact for Government of Burma (GOB) institutions, USAID/Burma, and other stakeholders. The COP will be responsible for Burma-based project management and technical operations and ensure that project tasks are completed on time and the project objectives are successfully met. The ideal candidate will have experience working with the Burmese government and Burmese educational organizations and have deep experience overseeing capacity development activities as well as knowledge of best practices in participant training. S/he will also have the ability to forge and sustain constructive and inclusive relationships with local stakeholders.

FHI 360 anticipates that the Chief of Party will be based in Yangon but with project-funded travel to other parts of Burma. This position is contingent on project funding.

Job Summary / Responsibilities:

  • Lead the Burmese-based project team and serve as the primary point of contact with USAID regarding the day-to-day activity implementation and management matters relating to the agreement.
  • Oversee technical implementation and ensure project activities are of high technical quality and delivered on time and on budget.
  • Serve as a point of contact for information on the progress and current status of project activities.
  • Establish appropriate mechanisms to ensure that activity progress and specific implementation concerns are regularly and promptly reported.
  • Establish procedures for grants to ensure compliance with USG rules and regulations, as well as FHI 360’s policies.
  • Manage the preparation and presentation of work plans, M&E plans, and reports.

Qualifications:

  • At least 15 years of experience successfully managing complex international programs (implementation, logistics, budgeting, staffing), preferably those funded by USAID and those conducted in Burma.
  • Experience working in Burma on donor-funded projects related to higher education, scholarship implementation, capacity building, civic participation, participant programming, economic strengthening, and/or inclusion of diversity and difference.

Leads and directs the development and implementation process for company projects involving departmental or cross -functional teams focused on the delivery of new or existing projects. Plans and directs project schedules and monitors budget/spending. Monitors the project/program from initiation through delivery. Organizes project(s) activities ensuring completion of the project on schedule and within budget constraints. Selects, develops and evaluates personnel to ensure the efficient operation of the function.

Accountabilities:

  • Plans, directs, and coordinates activities for designated projects to ensure that goals and objectives are accomplished within prescribed time frame and funding parameters.
  • Reviews project proposals and plans to determine scheduling, budget, procedures, staffing, and allotment of resources needed for projects.
  • Establishes work plans, project teams, and SOPs to meet project goals and ensure compliance with policies.
  • Develops proposals and researches sources for funding projects.
  • Provides guidance and training to managers and staff to achieve project goals.
  • Participates in the strategic development of methods and techniques with executive management.
  • Establishes, serves and maintains partnerships with internal and external stakeholders on project matters.
  • Provide leadership to the project team, ensuring clarity over plans and priorities, encouraging effective team-work.
  • Responsible for induction of project staff, ensuring their familiarity with mandate values, quality standards, policies and program objectives and their individual responsibilities in upholding these standards and policies.
  • Determination of job level is based on combination of primary and secondary criteria (i.e. Revenue, Headcount, and number of Contracts/Sub- Awards and other factors).
  • Supports performance management and professional development of direct reports, including ongoing feedback, coaching, and career support.

Applied Knowledge & Skills:

  • Comprehensive knowledge of theories, concepts and practices with project management, process development and execution.
  • Excellent and demonstrated project management skills.
  • Excellent oral and written communication skills.
  • Strong influencing and negotiation skills.
  • Strong consultative skills.
  • Strong critical thinking and problem solving skills to plan, organize, and manage resources for successful completion of projects.
  • Ability to motivate, influences, and collaborates with others.
  • Ability to build positive local working relationships with local communities, district government officials, UN and where appropriate, donor representatives.

Problem Solving & Impact:

  • Decisions and actions have a significant impact on management and division operations.
  • Problems encountered are complex and highly varied.
  • Exercises judgment to meet business strategies and develops objectives that align with organizational goals.
  • Strong analytical and problem solving capabilities.

Supervision Given/Received:

  • Sets goals and budgets for projects and leads department in achieving strategic goals.
  • Leads coordination of resources for ongoing projects across business units and addresses/resolves project issues.
  • Typically reports to Director, Portfolio Management or Group Director.

Education:

  • Bachelor’s Degree or its International Equivalent
  • Knowledge/Information Services, Communications, Education, Environment, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field.
  • ​Project Management (PM) Certification preferred.

Experience:

  • Typically requires a minimum of 10 years with project management experience.
  • Demonstrated experience in multi-sector project management and implementation.
  • Demonstrated strategic planning, staff development and capacity building experience.
  • Demonstrated experience in leading and managing complex projects that are strategic in nature and national/international in scope.
  • Must be able to read, write, and speak fluent English; fluent in host country language.
  • Experience operating in insecure environments.
  • Experience working in a non-governmental organization (NGO).

Typical Physical Demands:

Typical office environment. Ability to sit and stand for extended periods of time; ability to lift 5-50 lbs.

Technology to be Used:

Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.

Travel Requirements:

10%-25%

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Director, MERL – Global Health

Job Title: Director, Global Health Practice

Department/Location: Global Health

Reports To: Senior Director, Global Health or designee

Type: Regular Full-Time

Classification:  This is a managerial, exempt-level position

Overview:  IBTCI is seeking an experienced and motivated Director to support its work in our Global Health Practice primarily on, but not limited to, work in monitoring, evaluation, research and learning (MERL) activities for existing projects and new business development, and to provide technical assistance in MERL.  This position will be based primarily in our headquarters in Vienna, VA with some time spent in IBTCI’s Washington, D.C. satellite office.  (The Director’s office location and practice area could change based on company discretion).

Responsibilities

Essential Duties/Tasks and Responsibilities:  

Program Management Responsibilities

  • Manage practice resources in project implementation.
  • Lead and oversee contract implementation including technical, logistical and operational aspects of contracts.
  • Responsible for helping teams find the best option to execute our technical work, including providing creative and technically sound solutions early in the planning stages of projects.
  • Serve as an integrated member of a multi-disciplinary team to address project challenges with the end-goal of accountable, responsive, and compliant execution.
  • Manage quality control activities of work products submitted by staff and consultants.
  • Facilitate development of consultant and sub-contractor contracts and purchase order agreements.
  • Manage and closely monitor project budgets.
  • Develop, maintain and manage relationships with U.S. and internationally-based consultants and sub-contractors.
  • Oversee staff and consultant recruitment for existing projects.
  • Supervise staff in the home and field offices, including directors, chiefs of parties, senior technical specialists, etc.
  • May serve as primary US-based point of contact for a project’s USG Contracting Officer’s Representative (COR) and/or the client’s primary point-of-contact.
  • Travel is essential, and may include travel to fragile and conflict-affected areas.An average of 25% to 35% travel for project implementation and/or project management of business development initiatives.  (Percentages may vary depending on portfolio of projects and IBTCI practice needs).

Technical Responsibilities

  • Serve as team lead/member for MERL projects.
  • Responsible for all aspects of the quarterly/annual project management cycles, including client communications and meetings, LOE and budget tracking/adjustments, managing project staff, providing overall project oversight, including periodic field visits.
  • Review, and/or contribute in the creation all contractual deliverables and ensure the quality of the final output. Serve as senior technical expert by conducting development project evaluations, assessments and related sector or policy studies, designing performance management systems and evaluation and research study designs, methods, tools, analytical frameworks and plans, data quality assurance plans, data analyses, report writing and dissemination.
  • Provide MERL and Collaboration, Adaptation, and Learning (CLA) training and other specialized services as contractually required.
  • Manage quality control activities on work products submitted by staff and consultants.
  • Prepare and submit abstracts and manuscripts for peer-reviewed conferences, publications and the like.

 Business Development Responsibilities

  • Lead proposal preparation activities, including capturing and
  • Develop technical approaches and conceptual frameworks.
  • Serve as the Technical Champion or lead Technical Writer of proposals.
  • Oversee staff and consultant recruitment for proposals and projects and manage their work.
  • Develop and manage budget for proposals and contracts.
  • Represent IBTCI in business development and/or project implementation meetings with staff, partners and clients and international fora.

Additional Duties

  • Author white papers/reports to promote IBTCI’s intellectual prowess in MERL.
  • Provide in-house training to home and field staff on MERL methodologies, analyses, or sector-related subject matter.
  • Attend management meetings and contribute to strategic and business plans as needed.
  • Represent IBTCI at industry conferences and workshops.
  • Travel is essential, and may include travel to fragile and conflict-affected areas. An average of 25% to 35% travel for project implementation and/or project management of business development initiatives.  (Percentages may vary depending on projects and IBTCI practice needs).
  • Other duties as assigned.

Qualifications

Preferred Knowledge, Skills and Abilities:

  • Demonstrated experience to design, implement, and fully execute performance and impact evaluations and/or applied and operations research.
  • Strong qualitative and quantitative analytic skills and experience with the associated software packages (i.e., Atlas.ti, STATA, SPSS, etc.).
  • In-depth technical expertise in at least one of the MERL-related skills and familiarity with others such as study design; mixed methods including survey design (household and facility) and management; sampling strategies; instrument design and management; data management; statistical analysis including contribution analysis, and propensity score matching.
  • Proven experience designing and implementing MERL systems for international development projects overseas.
  • Experience in health information systems highly desired.
  • Demonstrated expertise in data visualization techniques highly desired.
  • Demonstrated experience in global health in low to middle income countries.
  • Experience in one of the following sub-sectors: WASH (Water Sanitation, and Hygiene), nutrition, or pandemic Threats.
  • Previous experience in the proposal process including capture management, partnering, research, recruitment, writing, red-teaming (proposal review).
  • Demonstrated ability to be a results oriented, flexible, team player with solid problem solving skills.
  • Ability to deal sensitively in multi-cultural environments and build effective working relationships with clients and colleagues.
  • Superior interpersonal skills with the ability to work with all levels of the organization.
  • Proven experience leading teams and/or delivery of training and technical assistance, incorporating theories of adult learning and participatory methods.
  • Experience working with USAID and/or MCC is highly desirable.
  • Experience with non-USG clients such as DFID is highly desirable.

 Minimum Requirements:

  • At least 5 years of experience in monitoring, evaluation, research and/or learning (MERL) of global health foreign assistance activities.
  • At least 15 years of professional work experience (20 years of professional work experience for Bachelor degree holders), predominantly in international development or related work.
  • Strong oral and written communication skills required.
  • Oral and written fluency in English required. Fluency in French preferred; fluency in Arabic an added plus.

Education:  Bachelor’s Degree in International Affairs, International Development, Global Health, Public Administration or other related field required.  Master’s degree preferred.

Working Environment: Work is typically performed in an office environment.

Physical Requirements:  This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.

Supervisory Responsibility:  This position does have supervisory responsibilities.

Travel:  Travel is essential, and may include travel to fragile and conflict-affected areas.  An average of 25% to 35% travel is expected.

Work Authorization:  Candidate must be authorized to work in the U.S.A.

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Project Manager – Training and Development Program

Job Title: Project Manager-  Training & Development program

Department/Location: Vienna, VA

Reports To: Project Director

Type: Regular Full-Time

Classification: Exempt

Overview: IBTCI is seeking a Project Manager for the USAID World Wide Training and Other Related Services upcoming project. The purpose of this contract is 1) to provide training design and development services; and 2) training facilitation and logistics services. This position is contingent upon award.

Responsibilities

Essential Duties/Tasks and Responsibilities:  

  • Responsible for serving as the primary liaison with the USAID COR.
  • Manage all aspects of the Contractor’s responsibilities pertaining to this contract.
  • Respond to buy-in requests, central reporting, financials issues, and central meetings regarding the contract.
  • Serve as manager of large scale training or professional development activities.
  • Other duties as assigned.

Qualifications

Preferred Knowledge, Skills and Abilities:

  • Experience managing USAID-funded reporting, financial issues, and central meetings.
  • Experience managing large scale training or professional development activities.
  • Experience managing similar USAID-funded contracts.

Minimum Requirements:

  • At least 5 years of proven experience as a successful manager of large scale training or professional development activities.
  • At least 5 years’ experience as liaison with USG-funded projects.
  • At least 5 years’ experience effectively managing teams.
  • Excellent interpersonal and communication skills.
  • Oral and written fluency in English required.

Education:  Master’s degree in international development, training or related field required.

Working Environment:  Work is typically performed in an office environment.

Physical Requirements:  This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.

Supervisory Responsibility:  This position does not have supervisory responsibilities.

Travel:  International travel may be required.

Work Authorization: Must be authorized to work in the U.S.A. Visa sponsorship is not available for this position.

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Deputy Chief of Party, Philippines

ACDI/VOCA is seeking a Deputy Chief of Party (DCOP) for an anticipated 5-year USAID-funded Youth Activity in the Philippines. The envisioned activity will support the Government of the Philippines to improve basic education and life skills for vulnerable youth. The project will focus on engaging out-of-school youth (OSY) in workforce and community development activities, through provision of critical training and post-training support to OSYs such as civic engagement activities, entrepreneurship, and job placements. The illustrative activity outcomes include: improved literacy, life and employability skills; strengthened local capacity to deliver education and trainings service delivery; and strengthened youth leadership and engagement.

Responsibilities

  • Support the COP in achieving project goals by providing technical and operational support.
  • Provide support to programmatic teams, including identifying and promoting clear communications on issues of budget management and programmatic activities, compliance, monitoring and evaluation, and documentation.
  • Supervise finance and administration, human resources, and grants management program offices.
  • Ensure compliance among key staff with USAID, local policies, and ACDI/VOCA policies and procedures.
  • Contribute to the development of reports for the donor, the host country, and ACDI/VOCA policies and procedures.
  • In coordination with the COP, oversee budgets to ensure all expenditures follow ACDI/VOCA and donor policies and regulations as well as within the scope of the program budget.
  • In the absence of COP, serve as Acting COP, represent ACDI/VOCA with partners and key stakeholders, maintain positive relationships with USAID, local authorities, and the country office team.

Qualifications

  • Master’s Degree in Business, Education, Workforce Development, Development Studies, or a related field preferred; Bachelor’s Degree is required.
  • Minimum of 10 years of relevant experience in designing, managing, and implementing large and complex development programs.
  • Experience managing large U.S. Government funded programs.
  • Proven ability to understand client needs, develop appropriate solutions, lead large teams, oversee subcontractors, and manage complex programs.
  • Experience with USAID regulations required.
  • Excellent interpersonal skills and demonstrated ability to lead and work effectively in team situations.
  • Commitment to inclusive programming that encourages full participation of individuals regardless of gender, disability status, ethnicity, religion, sexual orientation, gender identity or other marginalized status.
  • Experience working in the Philippines, preferred.
  • Bachelor’s degree is required; Master’s degree preferred.
  • Excellent oral and written communication skills in English required and Tagalog preferred.
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Program Officer – Economic Opportunities

Summary of Position

IREX seeks a dynamic manager of youth economic engagement programming. The Economic Opportunities Officer will manage and implement significant Tunisian based program components, including coordination with key partners, facilitation of training curriculum, and coordination with partners to identify and match economic opportunities.

This position open to Tunisian nationals, and only citizens or residents of Tunisia will be considered.

Duties & Responsibilities:

  • Works with partners to implement and facilitate training curriculum for youth participants
  • Conducts training of trainers in curriculum implementation
  • Coordinates with colleagues and mentors to identify partners and organize professional networking opportunities
  • Manages components of program processes, schedules, and program operations in Tunisia.
  • Coordinates between colleagues in Tunis and Washington, DC
  • Liaises with community members and leaders in support of training activities
  • Provides input to the development of training design, training materials, and monitoring and evaluation systems.
  • Facilitates and leads outreach and recruiting events, training workshops, meetings, and other events.
  • Nurtures and maintain a strong relationship with partners.
  • Manages, mentors and coaches project participants, consultants, and/or partners.
  • Identifies and communicates program successes to internal and external audiences.
  • Contributes to compliance with award requirements.
  • Domestic travel to partners and beneficiaries may be required
  • Other programmatic and administrative duties as needed

Skills and Qualifications:

  • Minimum of three to five years of progressive experience in activities including partnership engagement, institutional capacity development, youth engagement, training design and facilitation, and/or project management.
  • Experience collaborating with public and private sector partners, local officials, youth-serving organizations, and others.
  • Experience working with institutional partners towards shared objectives
  • Demonstrated ability to develop and implement opportunities for continued professional growth for young leaders.
  • Proven expertise in training facilitation skills.
  • Proven organizational skills and ability to manage multiple tasks with a high degree of accuracy and attention to detail, including the ability to prioritize
  • Able to work independently and as a team member with consistent ability to take initiative, meet deadlines, and be flexible
  • Strong work ethic, ability to work in a multicultural environment and work well with Tunisian based and international team members.
  • Professionalism in written correspondence and report writing, excellent presentation and interpersonal skills
  • Ability to communicate professionally and provide written reporting in English preferred
  • Ability to communicate professional in speech and writing in Arabic required.
  • Bachelor’s degree or higher in related field; Master’s or higher preferred.
  • Previous project management experience.
  • Experience with internationally funded programs preferred
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Head of Programme – Generic Profile

 

Post Information

Post Title: Head of Programme

Organizational Unit: Operational Hub/Operations Centre

Supervisor/ Grade: Operational Hub Director/Operations Centre Director

Level: ICS-12

Functions / Key Results Expected

  1. Programme governance, implementation and monitoring.
  2. Programme development and planning.
  3. Manage programme resources.
  4. Partnership networking and advocacy.
  5. Knowledge management and innovation.

Programme governance, implementation and monitoring

  • Accept responsibility for project portfolio oversight as delegated by the Operational Hub/Operations Centre Director, and through the role of Project Executive on Project Boards.
  • Establish and execute the programme implementation plans in collaboration with the team and partners, including setting objectives, performance measurements, standards and results expected to ensure timely and client-oriented services.
  • Monitor and supervise the timely and cost-effective implementation of the programme according to UNOPS goals and partner expectations approved the budget and full cost recovery.
  • Supervise the Programme Management Office (PMO) to ensure that project management policies, processes and methods are followed and practiced according to the organization’s standards, best project management practices are promoted, and overall assurance of projects is provided.
  • Mentor and assist Project Managers in planning, execution and delivery of allocated projects, ensuring incorporation of best practice project management processes.
  • Facilitate timely and accurate project tracking, analysis of outputs, and reporting.
  • Develop and implement the programme governance framework.

Manage programme resources

  • Plan and propose to the Operational Hub Director/Operations Centre Director, required programme resources (human and financial).
  • Submit revenue and expenditure forecasts based on UNOPS and Operational Hub/Operations Centre financial goals.
  • Determine pricing strategies based on UNOPS pricing policy and models to ensure an appropriate balance between revenue and development capacity within UN mandate and spirit.
  • Manage programme resources in accordance with UNOPS standards of ethics, integrity and accountability framework and financial sustainability.
  • Plan, recruit, manage and develop programme personnel/technical experts with the skills and competencies needed to ensure optimum performance and encouraging the formation of diverse teams in term of gender and geography.
  • Promote teamwork, collaboration and diversity by providing the programme team with clear direction, objectives and guidance to enable them to perform their duties responsibly, effectively and efficiently.
  • Foster a positive work environment, respectful of both men and women, and ensure that the highest standards of conduct are observed.
  • Plan, conduct and/or respond to UNOPS performance evaluation reviews and surveys.

Partnership, networking and advocacy

  • Build and strengthen strategic partnerships through active networking, advocacy and effective communication of UNOPS competencies in project service delivery and management.
  • Support the business development function by identifying and developing new business and partnership/customer opportunities.
  • Collaborate with the Business Development Manager to prepare proposals and partnerships engagement. Contribute to current and future growth plans for the Operational Hub/Operations Centre, ensuring alignment with the UNOP Strategic Plan.
  • Support Communication Specialists to develop communication strategies to maximise communication impact and outreach and build awareness of UNOPS goals and competencies to reinforce UNOPS competitive edge as a provider of sustainable projects results.
  • At the request of the Operational Hub Director/Operations Centre Director participate and/or represent the Operational Hub/Operations Centre in inter-agency discussions and planning to ensure UNOPS position, interests and priorities are fully considered.

Knowledge management and innovation

  • Keep abreast of and incorporate best practices, approaches and technology to enhance the programme delivery and results.
  • Institutionalise and share best practices and lessons learned for corporate development planning and knowledge building. Recommend policy changes to align operations with changing environment if need occur.
  • Lead the planning, implementation and organization of strategic capacity building of personnel, clients and stakeholders within the programme.

Recruitment Qualifications

Education: A Master’s degree in project management, public administration, social science, engineering or other relevant related field is required. A combination of Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.

Certification: PRINCE2® Foundation/Practitioner an asset, but required completion within first 6 months of onboarding. Programme/Project Management Professional (MSP® or PMI-PgMP/PMI-PMP) an asset.

Experience: A minimum of 10 years of experience managing projects in infrastructure field which combines strategic and managerial leadership in social development, business development, executive management and/or programme management planning and operations in a large international and/or corporate organization. Some experience in UN system organizations preferably in a developing country is an asset.

Language Requirements: Full working knowledge of English/French/Spanish/Arabic is essential. Knowledge of another official UNOPS language is an asset.

Please note: This is a job profile, not a live vacancy