Project Assistant/Interpreter – UNDP – Ankara, Turkey
Duties and Responsibilities
Key Results Expected/Major Functional Activities
- Provide general administrative support to ensure the smooth running of the project activities;
- Provide logistical support to the Project Manager, Grant Manager, Project Associates and short-term consultants in conducting different project activities (trainings, workshops, stakeholder consultations, arrangements of study tour, etc.);
- Organize meetings, business correspondence and other communication with the project partners;
- Support the project outreach and PR activities in general, including keeping of the project website up to date;
- Keep files with project documents, expert reports;
- Control the usage of non-expendable equipment (record keeping, drawing up regular inventories);
- Keep regular contact with project experts and consultants to inform them about the project details and changes;
- Draft correspondence and documents; support the finalization of correspondence of administrative nature;
- Act on telephone inquiries, fax, post and e-mail transmissions, and co-ordinate appointments;
- Provide interpretation during project related meetings and events;
- Translate documents into English to Turkish or from Turkish to English as deemed necessary by the Project Manager.
- Perform any other administrative/financial duties as requested by the Project Manager;
- Provide support to preparation administrative documents such as tender documents;
- Assist the CCE Projects Implementation Administrator and/or Portfolio Administrator – Procurement for the completion of project related procedures and processes;
- Follow up UNDP administrative procedures in terms of procurement and/or finance;
- Provide support to PR activities of project.
- ATLAS profile: General User.
Required Skills and Experience
The incumbent should possess the following qualifications and experience
- University degree in business administration/economics, engineering, political/social sciences, land use planning or design, climate change adaptation, administrative sciences or environmental sciences, disaster risk reduction or related fields;
- Full proficiency in English and Turkish;
- Excellent command of office software, such as word processors, spreadsheets, databases.
Professional Experience and Qualifications
- Minimum 3 years of relevant professional experience is required;
- Experience in fully working for at least 1 project in collaboration with international institutions/organizations is required;
- Experience working with the Government entities.
- Experience in organizing and coordinating events and activities.
- Experience in at least 1 project within the rules and contractual procedures of EU.
- Technical knowledge and experience in at least 1 year in the field of climate change
Closing date for applications 18 December 2019 before midnight [New York Time].
Senior Project Manager – UNOPS – Port Sudan, Sudan
Senior Project Manager – UNOPS – Port Sudan, Sudan
- Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), DFID, RSWC and all the other key stakeholders
- Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products
- Advise DFID and RSWC on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
- Manage the information flows between the Project Board / RSWC Director and the project. The PM will be also coordinating and facilitating the Inter-Ministerial Committee (IMC) meetings, keeping them informed, prepare agenda for the meeting and keeping records of meeting minutes, etc.
Delivery and Performance
- Develop and maintain project plans
- Implement approved project plans (including the establishment of milestones) within tolerances set by the project board
- Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.
- Manage the production of the required deliverables in terms of capacity building and technical assistance., Taking responsibility for overall progress and use of resources and initiating corrective action where necessary
- Liaise with the external suppliers, the SWC Heads of departments and DFID representatives
- Authorize Work Packages and monitor the embedded UNOPS team and the Project Progress
- Advise the Project Board and the SWC Head of any deviations from the plan
- Identify and manage risks so that maximum benefit to client and stakeholders is achieved
- Manage and review product quality and ensure products are accepted
- Monitor and evaluate performance of the rest of UNOPS Team and service providers
- Identify and report threats to UNOPS internal business case to supervisor
- Advise IMC on required strategies and or Government policies to support streamline the SWC work
- Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)
- Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions
- Prepare the following reports:
- Highlight Reports
- End Stage Reports
- Operational Closure Checklist
- End Project Report
- Handover Report
- Maintain the following:
- Electronic Blue File;
- Procurement, HR and Finance files as required by those practices as per OD12.
- Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).
- Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
- Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
- Understand the unique structures of the UN and budget appropriately for personnel
- Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
- Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
- Participate in the relevant Communities of Practice
- Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
- Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
- Complete lessons learned as per reporting format
- Incorporate lessons learned from others as per planning format
- Lead and motivate the project management team
- Ensure that behavioural expectations of team members are established
- Ensure that performance reviews are conducted
- Identify outstanding staff and bring them to the attention of the OC Director
- Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)
- Select, recruit and train team as required by project plans
- Perform the Team Manager role, unless appointed to another person(s)
- Perform Project Support role, unless appointed to another person or corporate/programme function
- Ensure safety and security for all personnel and comply with UNDSS standards
Additional Requirements – Engineering Project Management
- Civil Engineering (Hydraulics, Hydrology, Hydrogeology, etc…)
- Water treatment and water distribution process
- Institutional and Capacity Building
- Administration and Finance
- Advanced University Degree in Project Management, Business Administration and/or Civil Engineering or other relevant discipline.
- University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience in Project Management, Business Administration, and/or Engineering, or other relevant discipline, may be accepted in lieu of the advance university degree
- PRINCE 2 Practitioner Certification – an advantage
- A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.
- Seven years (or more based on academic credentials) of progressive experience in managing water utilities, water resource management or with civil engineering/infrastructure projects related to water supply management and distribution
- 3 years’ work experience in the field of institutional reform and capacity building
- Experience in the MENA region is an asset
- Experience in the management of any water utility or corporation is a strong asset
- Fluency in English language is required.
- Knowledge of Arabic language is a strong asset.
Closing date for applications 17 December 2019 before midnight [Copenhagen Time].
Project Manager – UNOPS – Bissau, Guinea Bissau
Project Manager – UNOPS – Bissau, Guinea Bissau
Under the direct supervision of the Program Manager, the Project Manager, based in Bissau, will be responsible for carrying out, with some autonomy, the tasks and responsibilities essential to the success of the project as defined below
- Establish an excellent relationship with the project committee (project executive, user manager, supplier manager), the client and key stakeholders.
- Manage communications, ensure that stakeholders are aware of project activities, progress and exceptional situations and ensure that they are able to receive the products.
- Advise the client on matters that may affect the achievement of their objectives (such as sustainability issues or post-project requirements such as product maintenance).
- Manage the flow of information between the steering committee, the director of the operations center and the project staff.
- Respond to any request for information from the funder.
Performance and results
- Develop and maintain project plans.
- Implement approved project plans (including planned timelines) within the tolerance levels established by the project steering committee (s).
- Take into account sustainability in projects, including social, gender, environmental and economic aspects.
- Manage the production of the required products, taking responsibility for the progress of activities, the use of resources and, if necessary, adopting corrective measures.
- Be in constant contact with external suppliers or account managers.
- Allow work packages.
- Inform the Steering Committee and the Program Manager / Operations Center Director of any deviation from the original plan.
- Identify and manage risks to ensure the best possible results for customers and other stakeholders.
- Manage and evaluate product quality and ensure they are accepted by the customer.
- Monitor and evaluate the performance of service providers.
- Identify opportunities for UNOPS activities and inform its supervisor.
- Identify risks related to UNOPS internal business case and inform supervisor.
- Comply with project lifecycle management instructions and ensure compliance with all organizational policies (Organizational Guidelines [DO] and Administrative Instructions [IA]).
- Develop / adapt the following plans and have them approved by the steering committee:project initialization documents
- sequence plans / exception plans and relevant product descriptions
- Project Procurement Plan
- Project Recruitment Plan
- Write the following reports:Project status report (monthly)
- Quarterly Quality Assurance Table
- Project dashboard to be completed and returned to PMO / Program Manager quarterly
- Project progress reports (narrative and financial) as required by the donor End of project report (narrative and financial)
- Any other reports requested by the donor or by the SNOH Program Unit
- Manage the following folders:electronic file (Blue file)
- purchasing, human resources and financial records as required by the respective groups
- Ensure that all expenditures are in accordance with UNOPS Financial Regulations and Rules.
- Manage budgets, cash and bonds to ensure deliverables are met and payments to contractors and staff are made on time.
- Understand and manage indirect costs, attributable costs and other transaction costs related to the project.
- Understand the UN-specific structure and plan adequately the budget related to staff costs.
- Manage budgeted expenses and take responsibility for them (using accurate financial reports).
- If the project leader does not have a delegation of authority to commit resources, he or she retains the same responsibilities and has to direct others to commit the resources and make the necessary disbursements. his supervision.
- Intervene within the relevant Communities of Practice.
- Actively collaborate with other project managers and the project management community to share case studies, lessons learned and good practices using the knowledge base.
- Make a return on policies to the directors of the different groups, and thus promote
- Continuous improvement of UNOPS policies.
- Record lessons according to the reporting system.
- Integrate lessons learned from third parties according to the planning model.
- Contribute to building the capacities of the national party, companies and local NGOs.
- Lead, guide and motivate the project management team.
- Ensure that expectations regarding the behavior of team members are defined.
- Ensure that the performance of the team members is evaluated.
- Identify high-performing members and share their qualities with the Operations Center Director.
- Have excellent knowledge of the contractual arrangements of UNOPS staff (including individual contractors (ICA) and appointed staff).
- To select, recruit and train the team in accordance with the project plans.
- Act as Team Leader, unless one or more persons have been designated to perform these duties.
- Provide support to the project (s), unless a person or program has been designated to perform these functions.
- Ensure the safety of all staff, in accordance with the standards of the United Nations Department of Safety and Security (UNDSS).
Education / Experience / Language requirements
- Having a university degree (BAC +5) in Civil Engineering, Architecture, or another related field is required.
- An undergraduate degree (BAC + 3) in Civil Engineering, or Construction, or Architecture, or a related field combined with 2 additional years of relevant experience may be accepted in lieu of BAC + 5.
- Significant experience associated with relevant educational credentials and / or professional certifications could offset the lack of university degrees.
- At least seven (7) years of relevant professional experience in developing and / or managing infrastructure projects is required.
- At least 3 years of experience in team supervision is required.
- Having relevant experience in development and coordination within public or private sector organizations is required.
- Desired experience in the implementation of infrastructure projects.
- Knowledge of the contracts of the International Federation of Consulting Engineers (FIDIC) is an asset.
- Knowledge of AUTOCAD would be an asset.
- Fluency in French is essential
- Fluency in English is an asset.
- PRINCE2® Foundation certification is an asset.
Closing date for applications 12 December 2019 before midnight [Copenhagen].
National Project Coordinator – HPMP Projects – UNIDO
National Project Coordinator – HPMP Projects – UNIDO
Under the overall coordination of the UNIDO Project Manager at HQ and the Head of Philippines Ozone Desk POD at the Department of Environment & Natural Resources DENR, the National Expert is required to assist DENR and UNIDO in the implementation of the project activities of the MLF- funded project Philippines Stage II HCFC Phase-out Management Plan.
The National Expert will be located at UNIDOs Country Office and will be supporting the planning and coordinating the execution of all necessary project activities:
Overall planning & coordination
- Prepare and monitor the execution of the project work plan and provide substantial guidance on execution of project activities.
- All activities should always be organized in coordination with UNIDO Project Manager and NOU.
- Identify and coordinate all possible involvement of stakeholders at national level.
- This includes the public sector, specifically relevant ministries and legislators and the NOU. This also includes the private industry sector, NGOs, associations etc.
- Overview and support the recruitment as well as the tasks of national/international consultants and/or consultancy firm in the preparation of the different reports activities.
- Update the related project implantation plan in close coordination with UNIDO Project Manager and NOU.
Awareness raising & dissemination
- Plan and manage awareness raising activities to broad range of stakeholders.
- In close collaboration with UNIDO Project Manager and NOU, plan and manage continuous dissemination of project achievements and lessons learned to all stakeholders.
Synergies with other projects
- Identify relevant projects or international agreements that are implemented in the country and liaise with involved parties to create potential synergies and combine activities for the project.
- Prepare regular updates to UNIDO Project Manager and NOU on the status of the project activities, informing on progresses/delays and propose adjustments/amendments of the work plan accordingly.
- Handle ad-hoc requests initiated by UNIDO Project Manager and NOU and ensure their successful implementation.
- Advanced university degree in engineering, environmental science, or other relevant discipline.
- English – Fluent
Field of Expertise
- Minimum 5 years of experience in science, environment, or engineering;
- Previous knowledge in coordinating technical assistance projects;
- Knowledge of the Montreal Protocol and its Multilateral Fund mechanism is highly desirable;
- Proven knowledge of project mechanisms under MoE of Philippines is an asset;
- Familiarity with UNIDO procedures is an asset.
Closing date for applications 19 December 2019 before midnight.
Project Officer – Youth Employment and Entrepreneurship Project
Project Officer – Youth Employment and Entrepreneurship Project
The purpose of of this role is to oversee the implementation of the Youth Employment and Entrepreneurship project in Machakos and Siaya. The Youth Employment and Entrepreneurship Project seeks to establish a sustainable support structure for the employment of marginalised youth in micro-enterprises in Machakos and Siaya
Skills, qualifications and experience
- A Bachelor’s degree preferably in social sciences, Business /Enterprise Development
- A Master’s degree in Project Management, community development or entrepreneurship will be an added advantage
- At least 5 years professional experience in livelihood programming in enterprise development experience, which should include working in/with innovation hubs, micro and small enterprise development, and with young entrepreneurs/potential entrepreneurs, as well as youth employability programmes in Kenya
- Experience in providing support to youth from a wide range of backgrounds and with proven ability to facilitate learning in a non-formal environment leading to transformative youth employment and entrepreneurship.
- Experience working with youth and their families in education or livelihood initiatives
- Experience managing staff especially within livelihoods programming and promoting self and team development and learning.
- Experience in designing, implementing and evaluating youth development projects.
- Experience in developing and using monitoring and evaluation tools and participatory methodologies
- Experience and skills in managing budgets and undertaking accounting
- Strong IT skills and outstanding experience and knowledge in use of MS Excel
- Excellent written verbal, communication, report writing and facilitation skills
- Good organisation and planning skills
- Able to work independently and as part of a multidisciplinary team
- Strong presentation and training facilitation skills
- Conversant with current trends in monitoring, evaluation and research
- Excellent relationship management skills and experience working with people in different context
- Evidence of professionalism and high integrity
- Evidence of effective problem solving and organizational skills
- Evidence of openness to learning to improve own performance
Closing date for applications 06 December 2019 before midnight.
Project Coordinator – UN Women – Bridgetown
Project Coordinator – Un Women – Bridgetown
Duties and Responsibilities
Coordinate the Project
- Coordinate the overall Programme/Portfolio work plan development and implementation according to Strategic Note/ programme document;
- Liaise with the Project Steering Committee, national counterparts, donors, UN Women and partners to ensure the Programme results are achieved and resources are managed;
- Prepare and present work-plans, periodic narrative progress reports and expenditures status reports to the Programme Board and UN Women;
- Establish systems for project planning, implementation and monitoring, in collaboration with partners;
- Record and maintain documents on relevant Programme activities, issues, and risks.
Guide coordination with national partners and other stakeholders
- Coordinate relationships with national partners to support implementation of the Project, raise potential problems and provide solutions;
- Provide guidance to partners on establishment of performance indicators, and monitoring achievement of results;
- Identify capacity building needs and support partners through technical assistance, mentoring, training, cross-partner learning, and capacity development initiatives.
Coordinate the monitoring and reporting on the Project
- Gather and compile all information necessary for monitoring and reporting on programmes and projects from the planning to the evaluation stages;
- Monitor the implementation of activities and the expenditure of funds by partners; conduct regular monitoring visits;
- Write annual and quarterly reports; review and coordinate the submission of implementing partner financial and narrative reports;
- Coordinate project reporting for the Steering Committee, UNST, UN Women and broader HSTF reporting.
Manage financial resources and supervise staff
- Supervise and manage a team of consultants and administrative staff, review performance and mentor/ coach staff;
- Coordinate development and preparation of financial resources of the Programme including budgeting and budget revisions, and expenditure tracking and reporting;
- Oversee and monitor the allocation and disbursement of funds to participating partners.
Build partnerships and support in developing sustainability
- Provide technical support to the development of partnerships and resource mobilization strategies;
- Identify potential programmatic areas of cooperation, based on strategic goals of UN Women, country needs and donors’ priorities and develop the relevant partnerships.
Advocate and facilitate knowledge building and management and communication
- Ensure documentation of the project implementation process and products produced are in accordance with UN Women guidelines;
- Contribute to the exchange of information and knowledge products internally and externally of the project;
- Organize major advocacy campaigns, events, trainings, workshops and knowledge products.
Key Performance Indicators
- Timely and quality implementation of Project activities against set workplans, timelines and budgets, in line with the Strategic Note
- Quality and timely reporting
- Strong relations with partners and stakeholders
- Regular and timely monitoring of activities
- Timely and quality implementation of advocacy events in line with work plan
- Enhanced best practices and lessons learned documented and circulated
Required Skills and Experience
Education and certification
- Master’s degree or equivalent in economics, public administration, law, human rights, gender equality, management, social sciences or other related areas is required.
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- A project/programme management certification would be an added advantage
- At least 5 years of progressively responsible experience at the national or international level in managing complex and multi-component programme interventions with national partners, preferably related to human security, gender equality, agriculture, agri/fisheries small business.
- At least 2 years’ experience in coordinating, implementing, monitoring and evaluating development programmes and projects.
- Previous experience in a multi-country context is preferred.
- Previous experience in the Caribbean or SIDS is preferred.
- Previous experience working in the UN system is an asset.
- Fluency in English is required;
- Knowledge of the other UN official working language is an asset;
Closing date for applications 31 December 2019 before midnight.
Asesor de Proyecto (Sistemas de Transporte) – Multiple Positions
Asesor de Proyecto (Sistemas de Transporte) – Multiple positions
En esta convocatoria se consideraran candidatos/as internacionales o locales (México o el país donde el proyecto se ubique y/o resida el consultor). Las condiciones contractuales estarán acorde al perfil de cada candidato/a (local o internacional).
El/la Asesor/a en Sistemas de Transporte será responsable de la ejecución de las actividades que se detallan a continuación.
- Desde su especialidad, asesorar y acompañar los procesos de planificación de proyectos de UNOPS y sus asociados.
- Brindar asesoría técnica sobre el diseño e implementación de proyectos de transporte.
- Acompañar y evaluar aspectos técnicos y financieros en proyectos de asociaciones público privadas en el área de transporte.
- Desde su especialidad, evaluar y asesorar las diferentes etapas de los procesos de adquisición en proyectos de transporte ejecutados por UNOPS y sus asociados.
- Revisión y asesoría de documentos técnicos.
- Brindar asesoría para la ejecución de soluciones técnicas cuando se requieran.
- Asesorar y participar de reuniones e instancias técnicas de UNOPS y sus asociados.
- Elaborar informes de asesoría (en conjunto con otros miembros del equipo de UNOPS, cuando sea necesario)
El/la Asesor/a brindara servicios principalmente a los proyectos en México y en otros países de la región de América Latina y el Caribe según se amplíe el portafolio de proyectos en transporte público.
Se estima que el/la Asesor/a viajara mas de ⅓ del tiempo de servicio.
- Se requiere título a nivel de maestría de preferencia en ingeniería de transportes, de vías, mecánica, electrónica, industrial, desarrollo urbano, economía urbana, transporte público, movilidad, áreas de la economía u otras relevantes a las funciones antes indicadas.
- En lugar de Maestría se aceptará título universitario a nivel de pregrado (equivalente a Bachelor´s degree) y dos años de experiencia adicionales en las áreas mencionadas.
- Se requiere un mínimo de 7 años (o más dependiendo de los títulos académicos) de experiencia profesional relevante y progresiva, en proyectos de transporte público (por ejemplo ferroviario, metro, teleférico, carreteras, etc.).
- Deseable experiencia en:
- Proyectos con contrapartes del sector público (ej. Gobiernos, Ministerios, entidades públicas nacionales, etc.).
- Estudios costo beneficio para transporte.
- Se requiere dominio del idioma español
- Deseable manejo a nivel intermedio o mayor del idioma inglés
Closing date for applications 05 December 2019 before midnight.
Project Coordinator – FAO – Mozambique
Project Coordinator – FAO – Mozambique
Tasks and responsibilities
The main tasks and responsibilities of the consultant include:
- Ensure the day-to-day project management, monitoring, oversight and implementation of project activities as per the agreed work plan; and fine-tune the project to ensure effective and efficient project implementation with consent from FAO Senior Management and the Donor.
- Ensure synergies are made within the project between emergency response and nutrition-sensitive agriculture interventions, in close liaison with FAO Emergency, Technical, Operational and Procurement Units.
- Review and develop key project documentation related, but not limited to procurement, Letters of Agreement, project proposals, project updates, project briefs, project narrative reports, etc.
- Organize and/or undertake regular missions to project field sites, working closely with key implementing partners to ensure project activities are technically sound and as stipulated with partners’ Letters of Agreements and with Heads of FAO Field Offices.
- Participate in key stakeholder meetings informing on project coordination, activity status, main successes, project constraints, key lessons learned.
- Timely project narrative and financial project reporting, which may also entail timely follow up with downstream partners to ensure project information streams are up to date.
- Research and analyze technical-related issues on the development, the implementation and evaluation of assigned programmes/projects; assist in the review of relevant documents and reports;
- Produce a variety of technical information, data, statistics, and documents as well as technical inputs for reports and web pages;
- Oversee the updating of databases and web pages;
- Perform other duties as required.
- Advanced university degree in political sciences, business administration, agricultural economics, development economics, rural sociology, food security, nutrition, sustainable agriculture (including livestock, forestry and fisheries), or related field;
- Five years of relevant experience in technical cooperation’s related activities, policy advice and analysis relating to food and nutrition security, agriculture and rural development, fishery, forestry, monitoring and evaluation of policies and programmes;
- Working knowledge of English, French or Spanish and limited knowledge of one of the other two or Arabic, Chinese, Russian. (For PSA only one language is required)
- Work experience in more than one location or area of work, particularly implementing emergency projects in field positions is desirable
- Relevance and extent of experience in technical cooperation’s related activities, policy advice, and analysis relating to food and nutrition security, agriculture and rural development, monitoring and evaluation of policies and programmes
- Relevance and extent of experience in working with inter-governmental bodies and multi-disciplinary teams
- Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc.
- Ability to use software and other information systems and databases to insert data, make inquiries, retrieve/define
- Ad hoc reports and analyses and edit results in appropriate format.
- Advanced knowledge of Portuguese is an asset (speaking and writing)
- Experience in FAO Emergency Response, Nutrition-Sensitive Agriculture and Project Management will be an asset