Project Manager – Infrastructure – Generic Job Profile

Please note this is only a profile and not a live Vacancy. If you are interested in this role, chat to UNOPS recruiters at the upcoming Global Careers For Women event on 10 October


 Project Manager – Infrastructure

Programme / Senior Project Manager

1. General Construction 

  • Plan and coordinate work activities with the Project Manager /Programme Manager.
  • Take timely action to prevent potential delays and/or cost overruns that can be avoided.
  • Report and recommend remedial actions regarding potential delays and/or cost overruns to the Project Manager/ Programme Manager.
  • Provide supervision of project work progress and quality for on-time project delivery.
  • Prepare project-related documentation such as periodic progress reports, site monitoring reports, stakeholder meeting minutes, engineer’s instructions and variation orders, contractor’s bills review reports, certifications, client hand-over documents and contracts close-out reports.
  • Manage final hand over and acceptance report based on technical specifications against the approved project.
  • Provide data and information about project work to Project Manager/ Programme Manager for reporting purposes.
  • Ensure UNOPS FIDIC contracts are administered appropriately.
  • Ensure proper liaison, coordination and exchange of information with the Municipal Authority
  • Accompany all site visits by any Authority and Donor representatives.
  • Provide a monthly report to the Project Manager/ Programme Manager, detailing all project matters including quality, health and safety, environmental and financial, as well as any issues relating to possible delays, cost overruns, variations and any other matter as agreed with the Project Manager.

2. Feasibility /needs assessment

  • Complete needs assessment, organize preliminary studies and monitor/supervising consultants.
  • Support the review of requests for new construction and rehabilitation works.
  • Carry out assessments and prepare reports with recommendations for follow up actions.
  • Assist the Project Manager/ Programme Manager in redacting the tender dossier, with particular focus to the technical documents (drawings, BoQ, technical specification and standards).

3. Design Management

  • Outline design requirements (e.g. timeline) to procure design services, including concept, preliminary and final stages where applicable.
  • Manage the design plan ensuring deliverables are available on time, and to the required quality.
  • Review and approve the BoQ.
  • Assist the procurement team with technical assistance in preparation of tender documentation and bid analysis where required.

4. Construction supervision

  • Supervise construction works and administer works execution as per the contractual provisions and the design specifications.
  • Ensure quantity/quality control and time schedule consistency.
  • Verify that works are consistent with the project technical specifications and inform promptly of eventual deviations.
  • Ensure constructions works are completed on time, within budget and to quality standards.
  • Provide regular supervision of the project work progress and quality for on time delivery.

5. Knowledge management

  • Provide training and technology transfer to national personnel and contractor’s personnel and advice on good construction practices, good environmental management practices, and appropriate health and safety standards during construction
  • Contribute to the dissemination and sharing of best practices and lessons learned for development planning and knowledge building.

IV. Recruitment Qualifications Education:

  • A Master’s degree in Civil Engineering or related field is required.
  • A combination of Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.

Certification:

  • AutoCAD certification is desirable.
  • Project Management certification (for example PRINCE2® Foundation is desirable)

Experience:

  • A minimum of 7 years of experience, related to the project requirements, in civil engineering construction management, is required.
  • Work experience in post-conflict/ fragile environments is desirable.
  • Some experience in the UN system organizations and/or a developing country is desirable.

Language Requirements:

  • Full working knowledge of English/French/Spanish/Arabic is essential.
  • Knowledge of another official UNOPS language is desirable.

 

Head of Programme (Infrastructure) – Generic Job Profile

Please note this is only a profile and not a live Vacancy. If you are interested in this role, chat to UNOPS recruiters at the upcoming Global Careers For Women event on 10 October


1.       Programme governance, implementation and monitoring

·        Accept responsibility for project portfolio oversight as delegated by the Operational Hub/Operations Centre Director, and through the role of Project Executive on Project Boards.

·        Establish and execute the programme implementation plans in collaboration with the team and partners, including setting objectives, performance measurements, standards and results expected to ensure timely and client oriented services.

·        Monitor and supervise the timely and cost-effective implementation of the programme according to UNOPS goals and partner expectations, approved budget and full cost recovery.

·        Supervise the Programme Management Office (PMO) to ensure that project management policies, processes and methods are followed and practiced according to the organization’s standards, best project management practices are promoted, and overall assurance of projects is provided.

·        Mentor and assist Project Managers in planning, execution and delivery of allocated projects, ensuring incorporation of best practice project management processes.

·        Facilitate timely and accurate project tracking, analysis of outputs, and reporting.

·        Develop and implement the programme governance framework.

2.       Manage programme resources

·        Plan and propose to the Operational Hub Director/Operations Centre Director, required programme resources (human and financial).

·        Submit revenue and expenditure forecasts based on UNOPS and Operational Hub/Operations Centre financial goals.

·        Determine pricing strategies based on UNOPS pricing policy and models to ensure an appropriate balance between revenue and development capacity within UN mandate and spirit.

·        Manage programme resources in accordance with UNOPS standards of ethics, integrity and accountability framework and financial sustainability.

·        Plan, recruit, manage and develop programme personnel/technical experts with the skills and competencies needed to ensure optimum performance and encouraging the formation of diverse teams in term of gender and geography.

·        Promote teamwork, collaboration and diversity by providing the programme team with clear direction, objectives and guidance to enable them to perform their duties responsibly, effectively and efficiently.

·        Foster a positive work environment, respectful of both men and women, and ensure that the highest standards of conduct are observed.

·        Plan, conduct and/or respond to UNOPS performance evaluation reviews and surveys.

3.       Partnership, networking and advocacy

·        Build and strengthen strategic partnerships through active networking, advocacy and effective communication of UNOPS competencies in project service delivery and management.

·        Support the business development function by identifying and developing new business and partnership/customer opportunities.

·        Collaborate with the Business Development Manager to prepare proposals and partnerships engagement.

·        Contribute to current and future growth plans for the Operational Hub/Operations Centre, ensuring alignment with the UNOP Strategic Plan.

·        Support Communication Specialists to develop communication strategies to maximise communication impact and outreach and build awareness of UNOPS goals and competencies to reinforce UNOPS competitive edge as a provider of sustainable projects results.

·        At the request of the Operational Hub Director/Operations Centre Director pparticipate and/or represent the Operational Hub/Operations Centre in inter-agency discussions and planning to ensure UNOPS position, interests and priorities are fully considered.

4.       Knowledge management and innovation

·        Keep abreast of and incorporate best practices, approaches and technology to enhance the programme delivery and results.

·        Institutionalise and share best practices and lessons learned for corporate development planning and knowledge building.

·        Recommend policy changes to align operations with changing environment if need occur.

·        Lead the planning, implementation and organization of strategic capacity building of personnel, clients and stakeholders within the programme.

IV. Recruitment Qualifications

Education: A Master’s degree in project management, public administration, social science, engineering or other relevant related field is required. A combination of Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.

Certification:

  • PRINCE2® Foundation/Practitioner an asset, but required completion within the first 6 months of onboarding.
  • Programme/Project Management Professional (MSP® or PMI-PgMP/PMI-PMP) an asset.

Experience: A minimum of 10 years of experience managing projects in infrastructure field which combines strategic and managerial leadership in social development, business development, executive management and/or programme management planning and operations in a large international and/or corporate organization.

Some experience in UN system organizations preferably in a developing country is an asset.

Language Requirements:

Full working knowledge of English/French/Spanish/Arabic is essential.

Knowledge of another official UNOPS language is an asset.

Field Monitoring Associate

Field Monitoring Associate

Under the supervision of the Senior Field Coordinator in the East and Programme Manager, the Field Monitoring Associate implements daily activities and tasks related to the work and implementation of the UNFPA GBV programme, including its humanitarian component and UN Joint Programme of UNDP, UNFPA, UN Women and FAO “EU Support to the East of Ukraine – Recovery, Peacebuilding and Governance”, all envisioned events and activities in Donetsk and Luhansk regions (GCA) ensuring delivery of all planned results.

Duties and Responsibilities

  • Provide support to implementation of programme activities in the region as required by the Senior Field Coordinator and Programme Manager;
  • Support implementation of UN Joint Programme of UNDP, UNFPA, UN Women and FAO “EU Support to the East of Ukraine – Recovery, Peacebuilding and Governance”, ensuring smooth implementation of youth and GBV programme activities on the ground according to the approved work plan; liaise and interact with all relevant programme partners at the regional level on all matters related to the programme implementation and contributes to the coordination of youth and GBV prevention and response related activities in the assigned region within the programme and beyond it;
  • Contribute to programme monitoring, evaluation, reporting and knowledge management and ensure programme visibility;
  • Analyse programme implementation and provide regular updates to the Senior Filed Coordinator and Programme Manager highlighting programme implementation progress, bottlenecks and possible solutions;
  • Liaise and interact with all implementing partners at the regional level on all matters related to the programme implementation for the timely, successful and efficient implementation of all activities under the programme(s);
  • Contribute to establishing and/or strengthening partnerships with respective regional government authorities, humanitarian actors, UN agencies to ensure that GBV response is integrated into overall humanitarian response actions in Donetsk and Luhansk regions (GCA);
  • Ensure adequate communication, flow of information and technical expertise between the relevant local and international partners, including UNET and GBV Sub-cluster partners in the field;
  • On behalf of UNFPA and GBV Sub-cluster liaise and interact with humanitarian partners in Luhansk region, work in close cooperation with the Protection, Health and other cluster partners to ensure that GBV response is integrated into overall humanitarian response actions;
  • Contribute to the agenda and work of UNET as well as humanitarian coordination meetings, ensure that GBV response issues are adequately reflected and addressed;
  • In consultation with Senior Field Coordinator and Programme Manager, prepare, update, implement and monitor the calendar activity plan for the programme based on the approved annual work plan(s);
  • Report on all matters of programme implementation and provide weekly updates for programme implementation highlighting progress, bottlenecks and solutions;
  • Conduct weekly skype meetings with Senior Field Coordinator and country office;
  • Ensure visibility of the programme implementation through public relations, advocacy, working with the mass media and other communications activities;
  • Contribute to drafting of progress reports required by UNFPA and donors, provide regular updates/briefs as required by UNFPA;
  • Contribute to creation and sharing of knowledge by synthesizing and documenting findings and lessons learned, success stories and best practices, strategies and approaches of the country office, and drafting relevant materials for dissemination;
  • Perform any other duties as may be required by UNFPA country office management.
  • Required Skills and Experience

Education:

Bachelor’s degree, preferably in Public Administration, Human Rights, Social Sciences, including Gender Studies, Political Science, International Relations, or other studies relevant for UNFPA’s mandate.

Knowledge and Experience:

Minimum 3 years of relevant work experience in project management, services capacity building, advocacy or related field preferably at an international organisation; Familiarity with UN procedures and working methods, particularly with UNFPA agenda, policies and procedures will be a benefit; Knowledge about the UN and humanitarian coordination structures will be an advantage; Working experience in projects funded by international donors is desirable; Strong proficiency in MS Office (Word, Excel, Power Point) and Google products (Drive, Calendar, Docs, Sheets), email applications;

Language Requirements:

Fluency in Ukrainian, Russian and English languages. Understanding of main processes and methods of work regarding the position.

Closing date for applications: 25 September 2019 (Midnight New York, USA)

In your application please specify that you found out about this opportunity on GCFjobs.com Veuillez indiquer dans votre candidature que vous avez consulté cette offre sur le site web GCFjobs.com

Construction Manager – Generic Job Profile

Please note this is only a profile and not a live Vacancy. If you are interested in this role, chat to UNOPS recruiters at the upcoming Global Careers For Women event on 10 October


Post Title: Construction Manager

1.     General construction

·       Assist the Project Manager to monitor UNOPS implementation plan including Quality, Health & Safety and Environment.

·       Where required assist the Contractor to manage, plan and coordinate monthly, weekly and daily construction activities including monitoring site safety and construction quality.

·       Participate in construction approval and inspection activities.

·       Liaise closely with engineering staff, ensuring engineering accuracy of construction activities.

·       Identify and solve construction issues in a timely fashion, keeping project manager and engineering staff informed.

·       Liaise with, and provide support to, other offices within the country as required.

·       Promote a collaborative, client focused, quality and results-oriented approach in the Project Team.

2.     Reporting

·       Ensure accurate and timely reporting of progress and conditions on site through daily site record.

·       Prepare and submit to the Project Engineer/Senior Project Engineer a monthly(or as requested) report within 5 days of month-end, summarizing progress of contractor activities, quality control issues, resourcing and scheduling issues, and any other pertinent facts as required.

·       Produce any appropriate documentation identified by the Project Manager in a professional and accurate manner.

3.     Knowledge sharing

·       Contribute to the project evaluation process; highlight challenges associated with the project and feedback into a continuous improvement cycle.

·       Provide training and knowledge transfer to national/contractor personnel including advice on good construction practices, environmental management practices, and appropriate health and safety standards during construction.

·       Contribute to the dissemination and sharing of best practices and lessons learned for development planning and knowledge building.

The effective and successful achievement of results by the Construction Manager directly affects the successful delivery of the project on time, budget and above the expectations of all stakeholders.  This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

lII. Competencies

IV. Recruitment Qualifications Education:

A nationally recognized certificate in a relevant construction trade, for example carpentry, concreting, plumbing, electrician etc is highly desirable.

Experience:

  • A Higher National Diploma (or national equivalent) in construction management or similar with minimum 11 years’ experience in managing or supervising construction activities related to the project requirements on a range of large and diverse construction projects in a developed commercial environment, requiring the coordination of multiple contractors and multiple trades simultaneously is required.
  • Ability to deliver projects on time, within budget in a demanding cultural context with transitional government partners under challenging physical conditions and poor national infrastructure is required.
  • Extensive experience implementing works under complex quality and safety plans is essential.
  • Experience directing and mentoring technical trade staff is essential.
  • Some experience in the UN system organizations and/or a developing country is desirable.

Certification Project Management Certification (for example PRINCE2®) or Project Management Professional (PMP®) is desirable

Language Requirements: Full working knowledge of English/French/Spanish/Arabic is essential. Knowledge of another official UNOPS language is an asset

Project Manager

Interested in this role? Chat to UNOPS Recruiters at the upcoming Global Careers For Women event on 10 October 2019. 


Project Manager

Wardak Prison houses approximately 300 inmates. The Department of State/International Narcotics and Law Enforcement (DoS/INL) approached UNOPS Afghanistan to discuss infrastructure improvement support for Wardak Prison. The Wardak Prison Rehabilitation Project will focus on life sustainment and security improvement.

The project outputs are:

  • Appropriate detection systems for fire, heat and smoke installed and operational.
  • Adequate lighting in place.
  • Improved sewage system operational.
  • Appropriate ventilation system functioning throughout the prison, as required.
  • Electrical systems enhanced.
  • Appropriate heating system operational.
  • Fixtures certified as explosion/hazard proof.
  • Improved and safe windows in place.
  • Prison/cell doors certified at detention grade.
  • Perimeter walls enhanced.
  • The project will follow the International Building Code (IBC), the Unified Facilities Criteria (UFC) and UNOPS Technical Guidance for Prison Planning, including the Revised Standard Minimum Rules of the Treatment of Prisoners (Nelson Mandela Rules) for delivering these outputs.
Purpose and Scope of Assignment

The PM will have a thorough understanding of the terms, conditions and the respective roles and responsibilities of the partners and stakeholders as described in the Project Initiation Document (PID) and the Memorandum of Understanding (MoU). The PM is responsible for all aspects of the project life cycle, accomplishing with some degree of autonomy, the duties and tasks listed below:

Stakeholder Management:
  • Establish solid working relationship with the Project Executive, Senior Users and Senior Suppliers.
  • Manage communications and regularly and accurately inform stakeholders of project activities and progress.
  • Quickly resolve any misunderstanding or confusion related to aspects of project delivery, finances or beneficiaries.
  • Appraise the donor and stakeholders regarding sustainability and post project requirements such as maintenance and operations.
Delivery and Performance:
  • Implement approved project plans within agreed tolerances.
  • In designs, explicitly consider sustainability dimensions and appropriate technology suited to the capacity of the beneficiaries, particularly regarding simplicity of maintenance and operations.
  • Ensure that designs receive a design certificate from IPMG.
  • Ensure procurement of good and services in accordance with the UNOPS Procurement Manual and that the most appropriate solicitation method is used.
  • Manage contractors in accordance with the Procurement Manual and the Project Management Manual (PMM).
  • Ensure contractors faithfully observe all environmental and social safeguarding requirements and that workplace safety provisions are stringently applied.
  • Work closely with the QA/QC team implementing recommendations and guidance accordingly.
  • Identify and report potential business opportunities.
Project Governance:
  • Deliver the project according to the UNOPS Project Management Manual. This will include submission of the quarterly project plan and quarterly cash flow forecast.
  • Manage budgets and cash flow and ensure the timely payments to contractors and personnel.
  • Be accountable for expenditures against the budget.
  • Prepare for and present at the Project Quarterly Assurance.
  • Complete quarterly donor reports.
  • Act as Project Manager in the quarterly project boards.
Knowledge Management:
  • Participate in the relevant Communities of Practice
  • Actively interact with other PMs and the PM community sharing case studies, lessons learned and best practice on the Knowledge System.
  • Complete lessons learned submissions in accordance with the PMM.
  • Incorporate lessons learned from other projects and initiatives as is relevant.
Personnel Management:
  • Lead and motivate the project team.
  • Ensure the completion of performance in accordance with the annual performance cycle.
  • Set goals and objectives for each team member and common goals and objectives for the team.
  • Have a thorough understanding of the UNOPS contracting modalities particularly Individual Contractor Agreement (ICA) and CTG.
  • Select, recruit and train team members.
  • Ensure safety and security for all personnel as directed by the Country Director and guidance from UNDSS.
  • Provide mentoring and capacity building to team members, both in technical and administrative areas.
  • Represent UNOPS in discussions, meetings and ceremonies ensuring that UNOPS strengths as a partner of choice are evident.

Qualifications and Experience

Education

Advanced University Degree in a relevant technical discipline (Architecture, Civil Engineering, Water Engineering, Electrical Engineering, Mechanical Engineering, Structural Engineering, etc.). A combination of Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above. PRINCE2 Foundation (maybe be achieved within three months of commencing). A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.

Work Experience
  • A minimum of 5 years’ experience implementing and managing infrastructure projects.
  • Experience in construction of institutional or government facilities.
  • Experience in developing countries or post conflict environments is an asset.
  • Experience managing construction contracts.
  • Experience in writing progress reports and writing technical documents.
  • Technical acumen, with the ability to understand technical project plans and documents.
  • Knowledge of quality assurance methodologies.
  • Experience in applying and overseeing workplace health and safety requirements.
  • Proficient in MS Project or similar.
  • Experience in risk management for infrastructure projects.
  • Experience managing construction project teams of varying technical and administrative skillsets.

Closing date for applications: 27 September 2019 (midnight Copenhagen time)

In your application please specify that you found out about this opportunity on GCFjobs.com Veuillez indiquer dans votre candidature que vous avez consulté cette offre sur le site web GCFjobs.com

Partnership Analyst

Background Information – Job-specific – Partnership Analyst

The Partnerships and Liaison Group (PLG) supports UNOPS efforts to build closer ties with partners across the full spectrum of UNOPS activities. By forging strategic relationships and working with partners, both in the field and at headquarters, PLG seeks to not only ensure high partners satisfaction with UNOPS project implementation and support, but also to integrate best practices and innovative solutions from experienced non-governmental organizations (NGOs) and the private sector into UNOPS operations. Based in Copenhagen, PLG has liaison offices in Amman, Bangkok, Brussels, Geneva, Nairobi, Tokyo and Washington DC, and supports partners such as the World Bank, the European Union, the United Nations Environment Programme, UNHCR, WHO, UN-Habitat, the Millennium Challenge Corporation, Gavi, the Vaccine Alliance, Islamic Development Bank, national governments and others.

Functional Responsibilities

Under the overall guidance of the Director of Partnerships, the Head of Partnership Development and Partner Analytics Team Lead, the Partnerships Analyst’s responsibilities cover but are not limited to the below:

  • Partnerships development and analytical support to Partnerships and Liaison Group
  • Support management of key partners with partner-specific business intelligence, research and substantive review and critical analysis of information
  • Assist with internal capacity-building efforts (business intelligence, system training, and partnerships development-related efforts)
  • Provide partnership development support to UNOPS country, hub and regional offices for partner analysis, pipeline identification, meeting preparation, etc.
  • Prepare, review, update and support the dissemination of briefing materials
  • Liaise with relevant liaison teams, regional and field offices, as well as HQ practices, when applicable
  • Support PLG Knowledge Management and internal communication efforts
  • Develop, update and ensure consistency of PLG intranet content for improved access to partnerships development resources
  • Contribute to the development, design and continuous improvement of knowledge products, including support materials and guidance documents, for colleagues in partnerships functions
  • Support seminars, workshops, training(s) and other special events facilitated by PLG, including content development, logistics, etc.
  • Support capacity-building activities targeting the UNOPS Partnerships Network, including through coordination of webinars and contributions to COPs and UNOPS Newsletters
  • Build relationships with personnel across the organization to improve information dissemination and facilitate data collection and knowledge management
  • Support the dissemination and sharing of best practices and lessons learned in partnerships development

3. Management Support to PLG Director and Senior Management Support the preparation of  high-level analysis, reports and presentations for Partnerships Director (e.g. participation in the Quarterly Business Review, Global Leadership Meeting and other senior management meetings) Prepare and/or coordinate the preparation of briefing papers, speeches, detailed presentations, and other materials as needed for the Director of Partnerships for internal and external use Ensure the smooth, professional, and efficient HR support for the Partnerships team. Coordinate and support Partnerships recruitment processes in HQ and Liaison Offices Support onboarding and exit efforts for new joiners and personnel As required, assist the Director in administrative tasks including, but not limited to, expenses, travel, budget, HR follow up, procurement, meeting coordination, and external communications Ad hoc support as needed Education/Experience/Language requirements

Education First level university degree (bachelor’s) in development studies, international affairs, political science, communications or related field with a minimum of 2 years of relevant experience is required Advanced university  degree (Master’s) in a relevant field  may be accepted in lieu of the first level university degree and can compensate for certain required years of experience

Experience

2 years of prior experience working in international development or humanitarian organisations is required. Knowledge of, and experience with Google Suite applications (Docs, Slides and Sheets) and/or MS Office programmes, particularly with Word, PowerPoint and Excel  is required. Demonstrated experience working in the areas of Analysis and reporting, Partnerships, Partnership development, Project or programme support is an asset Experience with data analytics concepts and tools is an asset Knowledge of Craft Content Management Systems or similar is an asset. Good understanding of key concepts of Knowledge Management and Learning is an asset

Language requirements  Fluency in both written and spoken English is required. Knowledge of French or Spanish is an asset

Application Closing Date – 22 September 2019

In your application please specify that you found out about this opportunity on GCFjobs.com Veuillez indiquer dans votre candidature que vous avez consulté cette offre sur le site web GCFjobs.com

Associate Portfolio Manager

Background Information – PSC – Associate Portfolio Manager

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Director is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Director who has the overall authority and accountability for the performance of the Peace and Security Cluster on behalf of its clients.

Functional Responsibilities
* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!Under the guidance and supervision of Portfolio Manager, the Associate Portfolio Manager maintains an in-depth understanding of project or programme context. In performing daily work, the Associate Portfolio Manager carries out effective monitoring and analyses of project activities, focuses on practical needs of project implementation, works in close collaboration with other personnel of the Peace and Security Cluster and promotes a client, quality and results-oriented approach. In addition to supporting the Portfolio Manager, the Associate Portfolio Manager may be assigned her own portfolio to manage, depending on business requirements.

The functional responsibilities of the Associate Portfolio Manager shall include, but are not limited to, the following:

 

  1. Budgetary and Accounting support to Peace and Security Cluster
  2. Human Resources and Procurement support to Peace and Security Cluster
  3. Administrative support to Peace and Security Cluster
  4. Support to knowledge building and knowledge sharing in Peace and Security Cluster

1. Ensures efficient budgetary and accounting support to Peace and Security Cluster focusing on achievement of the following results:

  • Monitoring and review of status of budgetary allocation and expenditures and maintaining the overview of the consolidated performance in Peace and Security Cluster on an ongoing basis. Continuous networking with finance in Peace and Security Office as well as HQs to provide feedback and mutually agree on corrective actions, when required
  • Maintaining, monitoring and updating all cash-flow projections to ensure expenditures are in line with budget plans; alert Portfolio Manager of major discrepancies and advise on appropriate actions to take.
  • Monitoring the UNOPS Dashboard and providing the constant update to Portfolio Manager and Director, Peace and Security Cluster
  • Monitor and maintain the project document center, providing updates to Specialized units of Peace and Security Cluster as required and in line with assurance and reporting deadlines
  • Monitoring all new developments of policy, rules and tools in UNOPS in relation to budgetary and accounting system, particularly being affected by the introduction of IPSAS, and providing the timely update to project teams
  • Monitoring the reporting requirement of all Financial Agreements to the client, keeping track of the submission of such reports, and providing the timely advice to the portfolio teams as well as Regional Finance Management team
  • initiation of recruitment UNOPS Dashboard, produce expenditure reports and recognize incomplete or wrong transactions such as vouchers with matching errors
  • Communication with colleagues on areas requiring verification, correction, additional information to improve quality of output and /or account submission and increase knowledge base in the process
  • Support the Portfolio Manager with preparation and maintenance of project budgets and revisions

2. Ensure efficient and effective human resources and procurement support through the following:

  • Constantly learning all new development in human resources related policy, guidelines and tools, ensuring the appropriate interpretation of, and compliance with them in Peace and Security Cluster in close consultation with Integrated Practice Advice and Support (IPAS) team and PSC NY Human Resources Team (HRT)
  • Advise field project team on revisions and updates to new developments in policies related to human resources and procurement
  • Advise Programme Manager and Head of Support Services in the field to maintain and update HR plans in support of project objectives
  • Preparation of recruitment and extension of staff in Peace and Security Cluster, including developing and/or revising TOR in consultation with IPAS, scheduling the written assignment and interview, recording interview minutes, consolidating the required documents and information for the ASB submission, drafting an RPA for Portfolio Manager and Director, Peace and Security Cluster
  • Review VAs submitted by field offices and ensure compliance with relevant UNOPS human resources polices
  • Provide substantive input on outreach strategies to ensure that VAs receive maximum international exposure
  • Identification of consultants/experts, initiation of recruitment and preparation of TOR. Processing of all administrative requirements, including preparation of an award document and a contract through oneUNOPS, and undertaking recruitment action and following-up to completion in collaboration with IPAS
  • Ensure that consultants are paid in timely manner via oneUNOPS, ensuring the timely submission of COPs, and keeping track of the expenditure for consultants
  • Monitoring the payroll expenditure and providing the update to Portfolio Manager and Director, Peace and Security Cluster
  • Maintaining the leave and mission plan and record of all projects staff and consultants in the Peace and Security Cluster
  • Maintaining the personnel records for all staff and consultants for relevant projects in Peace and Security Cluster
  • In coordination with relevant field counterparts, prepare and review procurement plans and suggest changes in response to shifting programme needs
  • Initiate procurement of goods or services for Peace and Security Cluster by requesting quotations, examining cost estimates, evaluating cost effectiveness and compliance with provisions contained in the UNOPS Procurement Manual and related guidelines. Perform active follow-up from procurement initiation to final delivery of goods and services
  • Preparation of purchase orders and contracts for Peace and Security Cluster, in and outside of oneUNOPS, preparation of recurring purchase orders for contracting of services, vendor creation in oneUNOPS maintenance of the filing system for procurement in Peace and Security Cluster, including the buyers profile in oneUNOPS, copies of DOAs in Peace and Security Cluster, vendors’ list, the registration and inventory of procured items, electronic and hard copies of contracts
  • Actively supports the work with clients on proposed projects, work and procurement plans, their cost implications, identifying milestones to ensure success
  • Contribute to the preparation and finalization of documentation and contracts required for service delivery by UNOPS and the portfolio
  • Assist in the preparation of Statements of Work for subcontractors; participate in the evaluations of proposals received; make recommendations for contract awards.

3. Ensure efficient and effective planning, administration and management of Peace and Security Cluster, focusing on achievement of the following results:

  • Collaboration in the management of all aspects of project implementation and service delivery in full compliance with UNOPS rules and regulations
  • Monitoring progress for all projects/service agreements under Peace and Security Cluster, anticipating operational and budgetary issues and advising the Portfolio Manager and Director, Peace and Security Cluster for pre-emptive actions
  • Monitoring the expenditure of Administrative Budget for Mine Action Cluster, and providing timely advice to Portfolio Manager and Director, Peace and Security Cluster
  • Administrative arrangements (e.g. funding, logistics) for training, study tours and conference, evaluating relevance of event with project objectives and review of nominations
  • Prepare a travel arrangement for Portfolio Manager and Director, Peace and Security Cluster, including flight and accommodation booking, drafting of TA and TAR, preparation of TEC at the end of travel, and payment completion in collaboration with finance
  • Review TAs of staff and consultants of Peace and Security Cluster for Director’s authorization in terms of funding, operational requirement and objectives of mission
  • Preparation of briefing materials for Portfolio Manager and Director, Peace and Security Cluster, as required for mission travel and/or discussion on project activities
  • As required, undertake field missions to carry out monitoring and evaluation activities and provide guidance and training to field personnel regarding UNOPS polices and internal best practices
  • Contribute to the preparation of contract documents and letters of agreement with institutions and UN agencies; administer contracts and grant agreements and process amendments
  • Review and provide advice to the project team on grant evaluations, reviewing the documents prior to submission for award to ensure high quality of content and compliance with UNOPS grants management processes
  • Regularly liaise with Programme Managers, Programme Officers, Chief of Operations and Support Services Officers or other associated positions in field operations for project under his/her supervision, raising areas of concerns, discussing project risks, delivery and project activities

4. Contributes to knowledge building and knowledge sharing, focusing on achievement of the following results:

  • Contribute to UNOPS capacity building in effective service delivery by focusing on learning, coaching and mentoring team members and field staff
  • Maintaining the updated knowledge of all new development in policy and tools in UNOPS HQs and constantly updating colleagues in Peace and Security Cluster
  • Training of colleagues on the new policy and tools and providing the feedback to regional practice advisors
  • Input and update of accurate data and information to facilitate monitoring and evaluation of project activities for Portfolio Manager and Director, Peace and Security Cluster
  • Use of technology and electronic systems and tools to initiate work, share information with colleagues and clients as advised by Portfolio Manager and Director, Peace and Security Cluster
  • Participation in the training for Procurement, Legal, Project Management, and Human Resources Management
  •  Interact closely with team members and internal partners to ensure consistency in service delivery and operating protocols
  • Input and update accurate data and information to facilitate monitoring of the projects under his/her supervision and providing this information to the Risk Management and Compliance Unit as well as providing communications and assurance information for PSC Management
  • Regularly communicate with clients for projects under his/her supervision, to update them on project status and delivery against objectives, attending project reviews/meetings with client, representing Portfolio Manager if required
  • Any Other duties as instructed by Director, Peace and Security Cluster
Education/Experience/Language requirements

* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!

Education:

  • Advanced University Degree (Master’s  or equivalent) in Business Administration, Public Administration, International relations or related field with two (2) years of relevant experience is required; or
  • First-level university degree (Bachelor’s or equivalent) in Business Administration, Public Administration, International Relations or related field with four (4) years of relevant experience is required.

Experience

  • Relevant experience is defined as experience in administration, budgeting and human resources
 Languages
  • Fluency in English (Speaking, reading, and writing) is required
  • Knowledge of other UN official languages is desired

Application Closing Date – 02 September 2019

In your application please specify that you found out about this opportunity on GCFjobs.com
Veuillez indiquer dans votre candidature que vous avez consulté cette offre sur le site web GCFjobs.com