Application closing date: 3 June 2019
The United Nations Development Program Bangladesh’s (UNDP) “Partnerships for a Tolerant, Inclusive Bangladesh” (PTIB) project promotes diverse and constructive narratives already present in the country in support of tolerance. UNDP will support a better understanding of the challenges peaceful narratives face, and help Bangladeshis develop platforms and media for disseminating their ideas. UNDP partners with youth groups, interfaith activists, the private sector, multinational companies (including Google, Facebook, and Twitter), government agencies and international donors to maximize the capacity and appeal of local organizations supportive of peaceful development. UNDP has responded thus far by conducting a series of pilot projects that UNDP, and has upscaled into a full project in 2018. PTIB activities have a wide-ranging and diverse range of operational needs, requiring solid backstopping and process management for this highly sensitive issue. The Project Officer – Prevention of Violent Extremism (PVE), under direct supervision and guidance of UNDP’s International Project Manager, will provide programmatic and operational support to the management of the Partnerships for a Tolerant and Inclusive Bangladesh Project.
Duties and Responsibilities
Functions / Key Results Expected:
The Project Officer will report and work under the guidance and supervision of the International Project Manager. The incumbent will do the following activities:
Summary of key functions;
- Assists in the Implementation and Administration of the Project’s Activities;
- Monitoring, reporting, evaluation, and knowledge sharing;
- Provides additional administrative support to the project team as required.
1. Assists in the Implementation and Administration of the Project’s Activities:
- Provides support to the PTIB project activities, including technical contributions, analysis, and coordination with operations;
- Provides professional and timely support to activity planning, budgeting, project implementation and monitoring and evaluation, ensuring that results are delivered in accordance with work plans, and within budgetary limits and rules and regulations;
- Ensures effective application of Results-Based-Management principles, following and working towards key targets as set by project management, and monitoring achievement of results (quality assurance, ROAR, etc.);
- Assists in developing project and component level work plans, monitoring plans, human resources and procurement plans as required, and ensures timely completion of required quarterly and annual reports;
2. Monitoring, reporting, evaluation, and knowledge sharing:
- Contributes and supports the overall daily management and delivery of project research and social engagement outputs;
- Effective application of result-based management tools, providing guidance to partners on establishment of performance indicators, and monitoring achievement of results;
- Oversees preparation of quarterly monitoring reports and share with cluster and senior management;
- Identify and validate references, revise documents, proofreading and editing, validating data;
- Provide inputs in publishing Annual Reports, success stories, and other publications;
- Provide substantive technical inputs to donor reports;
- Supports the creation, dissemination and management of learning materials;
- Help to manage the inputs of consultants and undertake knowledge capture at national, regional and global levels as relates to violence, and assist the creation of knowledge-based products.
3. Provides additional administrative support to the project team as required:
- Work closely with the Project Officer to ensure effective monitoring and evaluation of the PTIB project’s activities;
- Develop procurement plans, presentations, briefing notes, and be prepared to address key procurement and operations challenges on tight deadlines;
- Help manage programme and administrative workflows in support of the Project Officer and other team members;
- Support the PTIB team to implement and document workshops, consultations and training activities;
- Support in analyzing of information on donors, and the preparation of donor profiles;
- Help in tracking and reporting on mobilized resources, including reviewing contributions agreements and managing contributions in Atlas;
- Support all required systems, tools, reports and indicators required for efficient, effective reporting
- Provide support to Operations colleagues as required;
- Provide support to the team in monitoring and updating the PTIB Annual Workplan.
Impact of Results
The Project Officer is to provide integral support and boost the efficiency of the Tolerant and Inclusive Bangladesh team and overall project. Accurate analysis and presentation of information for both internal and external audiences will strengthen the capacity of the team and promote UNDP efforts in this new area. The candidate’s initiative will be decisive in achieving high quality results.
Required Skills and Experience
Bachelor Degree in Social Science / Management / Business Administration;
- Minimum 5 years of relevant professional experience;
- Experience in international agency’s procurement, operations practices and procedures is an advantage;
- Experience in the usage of computers and office software packages;
- Experience using web-based software for statistical analysis of data.
- Excellent writing and oral communication skills;
Fluency in written and spoken English
Application closing date: 28 May 2019
Background Information – Afghanistan
UNOPS strategy for Afghanistan is aimed at providing maximum support to the Government and people of Afghanistan though the delivery of projects and services in line with the government’s own priorities. The UNOPS Afghanistan Operation Center (AFOC) has been established as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency. At present, UNOPS AFOC is implementing a number of projects in a range of sectors including infrastructure (roads and schools) development, capacity building to various ministries, and environmental protection, among others, on behalf of the Government of Afghanistan and the donor community.
The functional objective of UNOPS AFOC is to deliver projects in an efficient and effective manner, to achieve the development outcomes sought by the Government of Afghanistan and the donor community, where capacity building is always considered and encouraged. The aim of UNOPS AFOC is to provide implementation services to the Government of Afghanistan, the donor community and partner agencies in the reconstruction and development of the country. In doing so, UNOPS aims to exceed client expectations in the delivery of quality services throughout the country.
Purpose and Scope of Assignment
Summary of key functions: Under the direction of the Operations Centre Director and Representative and direct supervision of the Head of Programme, the Team Leader (TL) for THRCP will be ultimately responsible for the overall success of the program. The TL will provide overall program management and leadership to ensure that the road rehabilitation is implemented effectively to achieve the Government’s goal of promoting stability and security in Afghanistan. The TL will liaise with the National Coordination Unit (NCU) to review and plan program activities and to report on technical and financial progress. The TL will manage program staff, lead the mobilization of additional resources on behalf of UNOPS and support the PIUs and NCU in their resource mobilization activities, and provide quality assurance for road rehabilitation, capacity building, and community outreach activities to ensure that the desired program results are achieved on time and on budget, and contribute to the Government of Afghanistan’s social, economic and environmental aims as expressed in the Afghanistan National Development Strategy (ANDS). The TL will ensure that World Bank financial and other resources are used appropriately and effectively.
The Team Leader will be responsible for, but not limited to, the following functions and responsibilities:
Programme Management and Coordination:
- Determines programme resource requirements in conjunction with the AFOC Head of Programme, other Managers and the Programme Management Office;
- Defines the programme’s governance framework (resource management, monitoring and control, quality and risk management, stakeholder engagement and benefits management);
- Maintains overall integrity and coherence of the programme, and develops and maintains the programme environment to support each individual project within it.
- Handles the day-to-day management of the programme and oversees the delivery of all projects in the programme, monitoring delivery in terms of quality, costs and time;
- Ensures that the delivery of new outputs or services from the projects meets the programme’s requirements;
- Ensures that security considerations are assessed and implicated in programme conception.
- Mentors and assists the project managers in planning, execution and delivery of projects, ensuring that best practice project management processes are incorporated;
- Ensures maximum efficiency in the allocation of resources and skills within the programme;
- Works closely with the project managers to identify potential project-cost overruns, time delays or quality deficiencies, and implements actions for rectification;
- Analyses project results, and interprets these results into recommendations for the Head of Programme to assist him/her in the development of UNOPS as the service Provider of Choice in Afghanistan;
- Ensures that clear communication and good relationships are developed and maintained within the programme, with internal support units (Human Resources, Procurement, Logistics, etc.) and with external parties such as donors, the Government, etc.;
- Plans, develops, coordinates, communicates and directs the internal policies and procedures of the Programme Section;
- Effectively and efficiently delegates responsibility and authority to subordinate staff for the delivery of agreed outputs while ensuring accountability;
- Provides timely and accurate project tracking, analysis of outputs, and reporting;
- Develops and drives a culture of excellence, continuous improvement and performance optimization across all projects in the programme;
- Establishes performance objectives with appropriate measures for project managers and other programme staff;
- Initiates activities and other management interventions wherever gaps in the programme are identified or issues arise.
- Has responsibility for programme budgeting and resource planning;
- Implements UNOPS pricing strategies, with a disciplined approach to business case development and pricing models which balances revenues and capacity development, within the mandate and spirit of the United Nations;
- Prepares and submits for approval, revenue and expenditure forecasts based on established financial goals;
- Supports the Head of Programme in the development of the business model for AFOC in Afghanistan assessing costs and revenue streams as well as margins.
Business & Corporate Development:
- Develops current and future growth plans for the programme (1 – 3 years), ensuring that those plans conform to UNOPS overall strategic plans;
- Supports and provides inputs to the Head of Programme in developing business opportunities in preparing and delivering complex proposals and partnerships;
- Ensures subordinate programme staff with the relevant authority are properly trained in proposal development and presentation;
- Identifies and develops potential new business and customer opportunities;
- Develops and maintains close working relationships with Donors, the Government and other clients.
- Plans, develops, implements and maintains appropriate standards, best practices and procedures in the programme;
- Researches, identifies and introduces appropriate new technologies for the execution of projects across the programme.
Human Resource Responsibilities:
- Assumes responsibility for all staffing issues as required by the demands of the various projects in the AFOC programme including adherence to UNOPS security regulations and guidelines;
- Conducts Staff Performance Reviews of project staff and other staff on the programme in accordance with UNOPS HR Policies, and initiates appropriate responses;
- In conjunction with the Project Managers and the HR Unit, identifies, recruits and maintains appropriate project staffing capacities for the programme;
- Encourages and develops the technical and project management skills and attitudes of the programme’s personnel.
- Reports to the Head of Programme with regard to all matters concerning the delivery of projects in the AFOC programme including security matters;
- Works closely with other departments to continuously improve interface processes;
- Directs the preparation and updating of information materials used for external dissemination of UNOPS Afghanistan activities and capacities.
Other Duties and Responsibilities:
The incumbent is also responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS; Carries out any other duties as specified by the Head of Programme.
Monitoring and Project Controls
Puts in place and continuously implements solid reporting mechanisms in the programme on a regular basis against set targets and indicators. Provides reports to the Head of Programme, Donors and other stakeholders on the AFOC project portfolio as required. Maintains a systematic filing system of all programme and support documents with off-site backup for continuity security and in line with audit requirements specific to project agreements. Ensures that the UNOPS Project Management Manual (PMM) Requirements are fully integrated into the program at all levels and that OneUNOPS Projects and ERP are fully updated and complete at all times.
The programme and its projects are delivered to the satisfaction of AFOC senior management, clients, donors and stakeholders, in compliance with UNOPS procedures and requirements.
A master’s degree in civil engineering, transport engineering, transport economics, project management or another relevant field. A first level university degree in a relevant field with a combination of an additional two years’ relevant work experience may be considered in lieu of the master’s degree.
b. Work Experience
- A minimum of 7 years leading projects delivering national or regional transport infrastructure projects.
- Experience leading projects funded by one of the multilateral development banks, such as the World Bank or the Asian Development Bank will be well regarded.
- Experience in road construction in Afghanistan will be well regarded.
- A minimum of five years’ successfully advising and working with senior government authorities, up to director and ministerial level, on the implementation of national or regional transport infrastructure projects.
- A minimum of five year’s managing and conducting both team and counterpart based capacity building in technical fields related to transport infrastructure.
- Previous experience working with UNOPS or one of the other UN Agencies, Funds and Programmes will be well regarded.
- Must have certification in PRINCE2 or achieve certification within the first six months of appointment.
Fluency in both written and spoken English is required.
Project Coordinator – Phnom-Penh
Application closing date: 2 June 2019
The Cambodian Rehabilitation and Development Board (CRDB/CDC) is an operational arm of the Council for the Development of Cambodia (CDC) with the mandate to act as the Royal Government of Cambodia’s coordinating body for managing external aid, officially known as the Official Development Assistance (ODA) with line ministries and agencies and the development partners.
To successfully achieve the mandate in mobilizing and managing the ODA, as articulated in the government’s policy documents i.e. the Rectangular Strategy-Phase IV (RS4), the National Strategic Development Plan (NSDP) and the strategies at sector level, the RGC prepared and adopted the Development Cooperation and Partnerships Strategy 2019-2023 (DCPS-2019-2023) as a framework to guide for the successful implementation of its mandate. CRDB/CDC, as embedded in its mandate, is designated as the RGC’s secretariat to the lead the implementation of the Strategy.
The current 5-year project, Partnerships for Development Results Phase II (PfDR-2), is a new phase of the development project that extends its advisory technical support activities to the Ministry of Planning (MOP) and CDC’s Industrial Development Policy (IDP) Secretariat to strengthen capacities and systems for managing multiple sources of development finance in the context to implement the RS4, NSDP as well as to integrate the SDGs and the preparation for LDC graduation. The project started from 01 January 2016 and will run until the end of 2020.
The project built on the following three main outputs: 1). Institutional strengthening to manage and align diverse sources of development finance with the national budget, the NSDP & SDGs; 2). Industrial Development Policy capacity, especially for resource mobilization; and 3). Implementation of the Development Cooperation and Partnerships Strategy (DCPS), focusing on preparations for graduation from the LDC category.
Working with CRDB/CDC, the project supports mobilization, management and monitoring of development cooperation. In the past, an International Senior Advisor (ISA) led CRDB’s capacity development efforts related to the production, analysis and management of data, information and knowledge that informed resource allocation and policy dialogue with partners. After successful developments of CRDB’s capacity the ISA role has been phased out, yet the Project retains access to TA from the former post-holder, remotely, and via 2 in-country missions a year.
To supplement TA capacity and enable the changes, the Project is now seeking to appoint a Project Coordinator on a full-time basis at CRDB/CDC to offer day to day technical advisory supports and coordinating inputs to the Project Board and the CRDB/CDC’s works and maintain good relations with development partners and RGCs relevant focal points.
Duties and Responsibilities
Summary of key functions:
The Project Coordinator will perform assignments under the overall guidance of the Assistant Resident Representative – Programme and in close collaboration and consultation with Programme Analyst to provide project management advisory supports to CRDB/CDC in consistent with its mandate and functions over the three main outputs of the project and as directed by the CRDB/CDC management. The Project Coordinator will analyse political, social and and economic trends, project management and monitoring of project activities within his/her portfolios.
The Project Coordinator will supervise and lead project experts and support staff, will coordinate the activities of the projects with UNDP CO staff and Government officials, Technical Advisors and Experts, multi-lateral and bilateral donors as well as civil society to ensure successful project implementation.
The Project Coordinator will perform the following key functions:
- Provide advices and strategic guidance for effective implementation and results-based management of the project according to project objectives and stated results as well as with UNDP policies and procedures;
- Provide advisory support on operations management for effective and efficient delivery of project activities and objective;
- Provide advisory supports on monitoring and evaluation of the project activities to ensure effectiveness and efficiency in the delivery of project activities and objectives;
- Develop and maintain effective relations with all partners; and
- Knowledge management and sharing and capacity development.
1. Provide advices and strategic guidance for effective implementation and results-based management of the project according to project objectives and stated results as well as with UNDP policies and procedures:
- Take lead and coordinate with all relevant government officials, within CRDB/CDC and relevant line ministries/agencies, and the project team to prepare annual activities and budget planning and strategies and ensure that they will successfully achieve the intended results;
- Ensure that the project activities are fully aligned with the national policies, strategies and plans as per mandate of CRDB/CDC which include facilitation of linkages between the works of CRDB/CDC and NSDP, sector development program and the joint-technical working groups and strengthening DCPS partnerships dialogue mechanism and promote the use the of mutual accountability and results-based approaches through the Joint Monitoring Indicators (JMIs);
- Inform the production of analytical reports on the provision of development cooperation, including as inputs to reviews of the NSDP and sector programmes. This task entails advisory support on maintenance and adaptation of ODA & NGO Databases, support to CRDB’s analytical capacity and production of the Development Cooperation and Partnerships Report;
- Assist the National Project Manager and the project team in management and monitoring the project work progress and ensure timely delivery of project outputs;
- Provide effective communication, coordination and cooperation between the project team and CRDB/CDC’s management and technical team in planning, monitoring and implementation process;
- Work closely with and advise the National Project Manager and project contracted staff members in the review of the progress outputs against the project targets;
- With the approval of the Project Management and as per agreed schedules and workplan, assist in preparing the conduct of the technical consultation meetings, bilateral and multilateral dialogs with DPs and TWG
- Workshop to discuss the current development and issues;
- Prepare project quarterly and annual progress report by reviewing and consolidating technical progress of activities prepared and submitted by project experts from line ministries and agencies and submit them to
- National Project Manager and Director for review and further processes;
- Prepare documents for and report of the project board meetings and take lead in ensuring that recommendations made by the board are implemented;
- Advise the National Project Manager in organizing and conducting effective stakeholder meetings in line with the work plan.
2. Provide advisory support on operations management for effective and efficient delivery of project activities and objective:
- Work closely with the project team to provide overall quality assurance for the project based on National Implementation Modality (NIM) procedures particularly policies and procedures stated in the Operations
- Manual of CRDB/CDC and ensure that the formulated Operations Manual is regularly adjusted to fit with the status of the developed capacities of the operation team and the CRDB/CDC as a whole;
- Ensure that all operational transactions related to project resource are fully accounted and in full compliances with the applied rules and procedures;
- Provide advice to the National Project Manager and lead the project team in planning, developing and managing logistics and procurement and contractual aspects of the project;
- Provide technical advisory support to the National Project Manager and the Director of Admin Department to analyze and evaluate procurement requests and ensure appropriateness of technical specifications and provide advisory and technical support at all stages of the procurement cycle to the Procurement Committee, including the preparation and distribution of invitations to tenders of all aspects of bid/proposal evaluations, submissions to the Procurement Committee for review and subsequent approval by the CRDB/CDC management and evaluate responses to tender and make recommendations for finalization of purchases and award of contracts;
- Provide advisory supports for effective management of physical assets of the project;
- Follow up the strategic plans of the project and undertake the coordination roles to ensure the planned events are organized with sufficient technical and logistic supports;
- Advise on further use and strengthening of the performance management system as a tool for staff development and CRDB strategic capacity management including to update, monitor and assess CRDB/CDC
- Performance Management System to ensure that it functions systematically and stay relevant to the updated status; and
- Advise and support maintenance of a secure and reliable ICT environment, including adequate plans for disaster recovery.
3. Provide advisory supports on monitoring and evaluation of the project activities to ensure effectiveness and efficiency in the delivery of project activities and objectives:
- Develop and coordinate the implementation of internal administrative and performance management system for CRDB/CDC and the assigned focal points from the line ministries/agencies to ensure effective and efficient delivery of and management of services and interventions;
- Provide technical support on financial control functions and work processes of the Finance Unit, including to ensure full record keeping for monitoring and evaluation, audit and spot checks;
- Liaise with UNDP Country Office (CO) in the tracking, management and update of project risk and provide corrective recommendation where possible;
- Provide inputs to the CRDB/CDC’s Senior Management in drafting management responses to issues and recommendation raised by the monitoring and evaluation processes, audit and spot checks.
4. Develop and maintain effective relations with all partners:
- Coordinate activities among the international technical experts, technical team, government responsible parties, service providers and consultants;
- Develop and maintain effective relations including with all implementing partners;
- Together with the Programme Analyst, maintain close coordination with the relevant line ministries partners, secretariats, donor focal points, UN agencies and development partners on all aspects of the project implementation;
- Contribute to the development of appropriate working relations with national stakeholders and work closely with national counterparts, in particular with the focal points of the line ministries to build strong relationships to support UNDP effort in ensuring effective partnership;
- Build and maintain partnership through networking with stakeholders to generate their interest in the area related to the project and in contributing to the resource mobilization effort;
- Ensure good partnership with contracted experts, consultants and other responsible partners to ensure that outcomes are met in a timely manner;
- In close collaboration with the Programme Analyst, liaise with UNDP management for the effective implementation of the project;
- Prepare necessary reports and documents in support of future resource mobilization efforts, if required.
5. Knowledge management and sharing and capacity development:
- Conduct staff capacity needs assessment against the project outcomes and draft terms of reference for technical consultants and support the project manager in recruitment of contracted project t staff as well as the government’s;
- Coordinate with Knowledge Management or Communication Officer to maintain the documentation of best practices and lessons learned on an ongoing basis;
- Contribute to the consolidation of knowledge and lessons learned and disseminate good practices;
- Coordinate contribution to knowledge networks and communities of practice;
- Ensure that experiences and lessons learnt from project implementation are adequately recorded and disseminated;
- Based on the knowledge from the project, share experiences and best practices with all relevant staff in the form of seminar, workshop etc.
Impact of Results
The key results will be to ensure the successful implementation of the PfDR Project in accordance with project objectives, UNDP policies and procedures and National Implementation procedures as described in UNDP Programme, Operations, Policies and Procedures (POPPs); promote the mobilization of resources to support the implementation of the project activities and improve coordination among stakeholders.
Required Skills and Experience
Master’s degree in Economics, Public/Business Administration or other development-related fields.
- At least 3 years of professional experience at the national or international level in providing technical supports in the field of development project management;
- Experience in managing project in compliance with the requirement of the donor and other development agencies;
- Demonstrate ability to communicate and deal effectively with partners at middle management and working level including government, academia, civil society, private sector, UN and other development partners to address relevant issue and to ensure the greater impact of the development project;
- Strong experience in managing technical advisory supports at supervisory level;
- Possess comprehensive awareness of government development policies which include RS, NSDP, IDP, DCPS and their linkages with good technical analysis skills.
Fluency in Khmer and English (both spoken and written).
Project Assistant – Bishkek
|Location :||Bishkek, KYRGYZSTAN|
|Application Deadline :||27-May-19 (Midnight New York, USA)|
|Time left :||11d 18h 47m|
|Additional Category :||Gender Equality|
|Type of Contract :||Service Contract|
|Post Level :||SC-5|
|Languages Required :||English Russian|
|Starting Date : (date when the selected candidate is expected to start)||24-Jun-2019|
|Duration of Initial Contract :||6 months (with extension subject to performance and funds availability)|
UN Women was established by GA resolution 64/289 of 2 July 2010 on system-wide coherence, with a mandate to assist Member States and the UN system to progress more effectively and efficiently towards the goal of achieving gender equality and the empowerment of women. Since 2001, UN Women (previously as UNIFEM) in Kyrgyzstan has implemented catalytic initiatives on promoting women’s economic, political and social rights. In 2012, a full Country Office was established.
UN Women Kyrgyzstan office plans to contract a Project Assistant who will provide programme and administrative/finance support ensuring high quality of work, and accurate, timely and properly recorded/documented service delivery. The Project Assistant promotes a client-oriented approach consistent with UN Women rules and regulations and commits to high standards of quality, productivity and timeliness in the delivery of tasks. The Project Assistant will meet and apply the highest standards of integrity and impartiality.
The position is in support of several UN Women Country Office’s initiatives. As part of a global initiative involving seven countries, launched by the Executive Heads of UN Women, FAO, IFAD, and WFP in October 2012, the joint programme “Acceleration of Rural Women’s Economic Empowerment” (JP RWEE) focuses on rural women’s economic empowerment in the Kyrgyz Republic. The Programme uses a Multi Donor Trust Fund (MDTF) modality to ensure transparency, accountability and efficiency. This partnership between UN Women, FAO, and WFP is expected to generate synergies that capitalize on each agency’s mandate, comparative advantage and institutional strength to generate more lasting and wider scale results.
Starting from July 2018, Kyrgyzstan has been selected as a non-pathfinder country under UN Women Regional Programme on gender statistics “Making Every Woman and Girl Count” (MEWGC). The programme aims to stimulate a radical shift in the way quality data and statistics on key aspects of gender equality and women’s empowerment are produced and used. The programme country-level activities mostly focus on: (1) enabling supportive policy environment to ensure gender-responsive localization and effective monitoring of the SDGs; (2) production of quality, comparable and regular gender statistics to address national data gaps and meet policy and reporting commitments under the SDGs, CEDAW and the Beijing Platform for Action; (3) enhancing accessibility of gender statistics to all users and strengthening data users’ analysis capacities to inform research, advocacy, policies and programmes and promote accountability.
Scope of work
Under the general guidance of the UN Women National Programme Officer but under direct supervision of the UN Women JP RWEE Programme Manager and UN Women EIDHR Project Specialist and in day to day collaboration with staff and personnel of the UN Women Country Office, the Project Assistant will provide programme, administrative and finance support for the implementation of the JP RWEE and MEWGC programmes. The position is physically based in the UN Women Kyrgyz Republic Country Office in Bishkek.
Duties and Responsibilities
Summary of Key Functions:
- Programme support
- Administrative and finance support
- More specifically the Project Assistant will perform the following tasks:Provide effective programme support in implementation of the Programme, focusing on achievement of the following results:
- Assist in ensuring that all programmatic inputs under the project are available on time and in full compliance with the respective UN Women rules and regulations;
- Assist in collecting information from project stakeholders and draft reports;
- Maintain filing system, reports or other documentation related to the project in hard and electronic formats;
- Support the monitoring and evaluations functions;
- Assist in drafting communication materials for the programme, present information on programme activities, as well as ensure dissemination to broader public for the visibility of the programme;
- Draft general briefing notes, official letters, documents, and minutes of meetings when requested;
- Provide written and oral translation between the languages of English, Russian and Kyrgyz;
- Create, edit and present information in clear formats (tables, forms, briefing notes/books and reports) using advanced word processing and presentation tools and basic database and spreadsheet software (MS Word, PowerPoint, Excel, Outlook, etc.);
- Engage in reciprocal support and backstopping with team colleagues;
- Perform any other relevant tasks required for the smooth running and success of the programme.
2. Provide effective administrative and finance support in implementation of the programme, focusing on achievement of the following results:
- Administrative and logistical support in organizing conferences, workshops, trainings and other project events;
- Arrangement of travel and hotel reservations, preparation of travel authorizations;
- Support to organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation;
- Creation of requisitions in the financial management system Atlas, registration of goods receipt in Atlas, budget check for requisitions;
- Certifying availability of funds and ensuring that the activities are in line with the approved workplan and budget levels;
- Monitoring regularly the programme budget, provision of timely advice to the programme Manager on fund limitations;
- Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures and potential funding problems;
- Assistance in proper control of the supporting documents for payments and financial reports for the programme; payment execution and monitoring payment status;
- Processing of financial documentation (vouchers, supporting documents, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, monthly payment orders (MPOs) and other entitlements are duly processed;
- Preparation and handling the routine correspondence related to general administration, procurement, financial matters; faxes; memoranda and reports in accordance with UN Women rules and procedures;
- Maintenance of files related to finance, procurement, administrative, logistical, programme matters;
- Performance of other duties as and when required.
Required Skills and Experience
- University degree in economics or other social sciences;
- Two full years of relevant administrative and accounting/financial experience;
- Proven skills to work with data and quantitative information;
- Strong interpersonal, communication and presentation skills;
- Competent in the usage of computers and office software packages (MS Word, Excel, etc.);
- Fluency in English, Russian and Kyrgyz language;
- Previous work experience with UN Agencies, government agencies and/or international development partners highly desirable;
Project Manager (Anti-Trafficking Project)
PLAN International is currently implementing a three (3) year project entitled “Collaborative Action Against Trafficking”. The overall goal of the project is to capacitate the government, communities and civil society to realize effective protection mechanisms preventing girls and boys up to 17 years old and young women and young men aged 18 to 30 years from all forms of human trafficking and provide recovery support to victims of human trafficking. The project will be implemented in three years, covering four provinces – Leyte and Southern Leyte in Eastern Visayas, Misamis Oriental in Northern Mindanao and Surigao del Norte in Caraga.
In this regard, PLAN International Philippines invites highly competent, experienced and committed professionals to fill the following position:
The Project Manager leads PLAN’s project team assigned in the Visayas and provides supervision to the project implementing partner in Mindanao. She/He is responsible for the planning, implementation, monitoring, and evaluation of the part of the project which is assigned to PLAN. This role is based in Catbalogan City, Western Samar, Philippines.
Some of the other key responsibilities are: 1.) prepare detailed implementation plan (DIP) based on approved grant proposal, project results framework and budget, 2.) supervise the project team/staff in implementing each of the activities laid out in the plans, 3.) ensure that all project operations related reports are accurate and submitted on time, and 4.) ensure proper documentation of implementation processes of the projects.
- University degree in social work, psychology, social sciences, public administration and/or any related field. A post-graduate degree is an advantage.
- Has relevant training on rights-based programming; community development; project management; child protection; child sexual exploitation and abuse; child trafficking; gender-based violence; and policy and program management.
- Has at least five (5) years’ experience in program management within an international NGO.
- Has demonstrated the ability to manage budgets and programs.
- Applicants must have the right to work in the Philippines without restrictions. Local applicants are preferred.
Position: Project Coordinator
Location: Bishkek, Kyrgyzstan
Period of Performance: Three Years
Summary of Position:
IREX seeks qualified Project Coordinator candidates for a three-year US State Department-funded project to create a Central Asia Design Hub in Bishkek to serve as a center of training and production assistance to media throughout Central Asia, and to create and produce digital, print, and multimedia products in English and other regional languages.
Under the supervision of the Grants and Finance Officer, the Project Coordinator will contribute to the effective running of the office by carrying out a variety of administrative and operational tasks.
Summary of Responsibilities:
- Answer and direct calls and emails to appropriate staff, greet visitors to the office. Respond and provide basic information to general inquiries
- Assist with banking procedures including deposits and withdrawals, making bill payments, small purchases and deliveries as directed by the project staff
- Manage day-to-day office logistics including support for meetings, making and serving tea/coffee for staff and visitors
- Maintain stock of office and kitchen supplies and order new supplies when the need arises
- Coordinate office and equipment maintenance including refurbishment of printer supplies
- Maintain process documentation, logs, and other office records as directed
- Assist administrative staff as needed and provide general support to staff including photocopying, filing, note-taking and other relevant duties
- Assist in collecting receipts, tracking expenditures and assembling financial reports
- Organize events, including securing venue and ordering meals for conferences, workshops and meetings
- Assist with inventory and office operations
- Other duties as requested.
Skills and Qualifications:
- Demonstrated customer-service orientation and courteous, professional demeanor
- Minimum two years of relevant experience in a professional environment. Experience in an international organization is preferred
- Good verbal and written communication skills
- Must be skilled at handling multiple tasks and able to adhere to tight deadlines
- Proficient in Microsoft Office, Google applications, cloud storage solutions
- Fluency in Russian and Kyrgyz required; proficiency in English preferred
Project Manager – Aden
ACTED has been present in Yemen since 2012 with a coordination office in Sanaa, and four operational offices in Ibb, Sa’ada, Aden and Al Hudaydah. The NGO intervenes in seven governorates of the country (Al Dhale’e, Al Hudaydah, Al Jawf, Ibb, Raymah, Sa’ada and Taizz), riddled by conflict since 2015. The charity provides emergency response, as well as deliver rehabilitation and development projects with WASH, shelter, food security and agriculture programming, camp coordination and camp management, economic recovery and market systems, cash and voucher programming.
After the start of the conflict, ACTED shifted strongly towards emergency programming, while remaining committed to longer-term livelihood and development strategies. The teams pursue programming in response to emergencies while building disaster resilience, co-constructing effective governance, and promoting inclusive and sustainable growth. Using a multi-sector approach, ACTED aims to comprehensively meet the needs of the most vulnerable displaced and host communities.
You will be in charge of
- Develop overall project implementation strategy, systems, approaches, tools, and materials
- Organize project kick-off and close-out meetings
- Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives
2. Project Implementation Follow-up
- Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation
- Organize regular project coordination meetings with project team
- Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
- Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts
- Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards
- Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
- Regular update the work plan, output tracker, PMF and other documents relevant for effective project management
3. Administration and Operational Management of Project Implementation
- Review the BFU(s) and provide accurate forecasts with BOQs
- Forecast monthly cash requirements of the project and submit to AC
- Contribute to the development of Procurement plans
- Send accurate and precise order forms in a timely manner
- Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario
- Confirm quality of material selection if and when applicable
- Ensure a proper management and use of the project assets and stocks
- Plan team movements based on available fleet and applicable policies
- Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)
- Ensure that project staff understand and are able to perform their roles and responsibilities
- Follow-up the work plans and day-to-day activities of the project staff
- Manage the project staff in cooperation with Area Coordinators
- Ensure a positive working environment and good team dynamics
- Undertake regular appraisals of staff and follow career management
- Manage interpersonal conflicts
- Ensure capacity building among staff in relevant sectors
- Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to ACTED procedures
- Ensure staff awareness of, and respect of, ACTED’s code of conduct and FLATS procedures
- Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly
- In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports;
- Contribute to the updating of the security guidelines in the project area of intervention;
- Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation
- Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings
- Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner
- Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication
- Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others
5. Quality Control
- Assess the activities undertaken and ensure efficient use of resources;
- Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities
- Ensure lessons learned are documented, shared and reflected in project planning and decision making
- Advise on, and assist with, project reviews conducted by AMEU
- Ensure quality control, analysis of added-value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development
- Identify and analyse gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+1
- Provide regular and timely updates on progress and challenges to supervisors and other team members
- Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.
- Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided
Expected skills and qualifications
- Master Level education in a relevant field such as International Relations or Development
- Extensive project management experience in emergency and/or development
- Proven capabilities in leadership and management required (large team)
- Perfect verbal and written communication skills in English
- Knowledge of local language and/or regional experience an assetAbility to work well and punctually under pressure
- Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
- Living allowance of 300 USD
- Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
- Flight tickets in and out + Visa taken in charge by ACTED
- Provision of medical and repatriation insurances