Supply Chain Consultant – WFP – Kigali, Rwanda

Supply Chain Consultant – WFP – Kigali, Rwanda

Key Accountabilities

  • Provide advice, analytical expertise and contribute to successful integrated supply chain operations.
  • Manage  supply chain operations to ensure an effective and integrated supply chain approach meeting the food assistance needs and service provision requirements for partners.
  • Participate in the development and implementation of supply chain plans and procedures, in line with the global WFP supply chain strategy and regional/functional strategies, policies and plans, to achieve operational cost efficiency, agility, reliability, quality and to support national capacity strengthening.
  • Analyze regional/country context, and design and manage end-to-end operational supply chain and retail networks, to proactively mitigate and/or address dynamic supply chain challenges and obtain operational optimization.
  • Plan and manage implementation of innovative supply chain operations, initiatives and services to ensure timely, cost-effective and integrated approach with core activities and services and in close cooperation with key supply chain stakeholders.
  • Plan, monitor and manage resources to maximize the effectiveness of supply chain operations.
  • Perform in-depth market analysis and supply chain network mapping to inform the selection of appropriate operation modalities to improve supply chain performance.
  • Identify and build productive partnerships with counterparts amongst government and other national organizations, UN agencies, NGOs and private sector to share operational knowledge and resources and build capacity to ensure coordinated and cost-effective supply chain operations.
  • Manage supply chain operations to ensure compliance with the established supply chain strategies, policies, procedures and controls, and following corporate standards, with special emphasis on quality control, loss prevention, risk mitigation and cost effectiveness.
  • Constantly monitor the performance of supply chain operations to ensure that appropriate internal controls are in place.
  • Manage service providers/vendors, transporters and warehouse operations to promote safe, efficient planning and execution of WFP operations and safeguard WFP’s interest.
  • Manage accurate and timely reporting including provision of substantial analysis of supply chain activities and trends, fund management to enable informed decision-making and consistency of information presented to a wide range of stakeholders.
  • Manage, motivate and develop a team providing coaching, training and career guidance as required to ensure appropriate development and enable high performance
  • Contribute to preparedness actions, providing technical recommendations and guidance and monitoring the management of specific supply chain risks to enable WFP, governments and other partners to quickly respond and deploy food and resources at the onset of the crisis.
  • Other as required.

Standard Minimum Qualifications

Education
  • Advanced University degree preferably in Supply Chain Management, Engineering, Economics, Business Administration, Logistics, or other related field, or First University degree with additional 6-10 years of related work experience and/or training/courses.
Experience
  • Experience in managing supply chain operations including coordination with internal and external stakeholders
  • Experience in implementing operational supply chain strategies in a country;
  • Experience in designing and implementing supply chain, retail and partnership networks;
  • Experience in  managing relationships and  national  capacity building  initiatives with UN agencies, NGOs, private sector and/or government organizations;
  • Experience evaluating and selecting service providers and/or suppliers;
  • Experience  identifying  operational  risks  and  maintaining  documentation  on  emergency preparedness;
  • Experience  in  implementing  approved  corrective  actions  to  improve  performance  and monitoring progress;
  • Experience supervising staff
Knowledge & Skills
  • Master in Negotiation, analysis and writing skills
Languages
  • Fluency (level C) in English language. Intermediate knowledge (level B) of French is an advantage.
Closing date for applications 24 December 2019 before midnight.

In your application please specify that you found out about this opportunity on GCFjobs.com

Veuillez indiquer dans votre candidature que vous avez consulté cette offre sur le site web GCFjobs.com

Logistics Officer – UNICEF – Harare, Zimbabwe

Logistics Officer – UNICEF – Harare, Zimbabwe

The Logistic Officer reports to the Supply and Logistics Manager as per the Country Office set-up for supervision and guidance.  The Logistics officer provides technical and operational support and is responsible for managing elements of the supply chains of supply operation. The supply chain operations include planning, procurement, customs clearance, warehousing, in country transport and distribution, as well as monitoring of supplies, services and construction works. The incumbent supports management collaboration with programmes in defining supply interventions to meet programmatic needs and achieve results for children, and provides technical and advisory support to governments, national systems and partners on supply chain management.

Summary of key functions/accountabilities and related duties/tasks

  • Supervision of logistics team
  • Supply Chain service delivery and emergency response
  • Collaboration with programme and implementing partners
  • Technical, advisory support to government/national systems
  • Innovation, products and markets

Requirements

Education
  • A university degree is required in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or related social science field.
Experience
  • A minimum of two (2) years of relevant experience, at the national and international levels, in logistics, procurement, contracting, administration and/or other directly-related technical fields is required.
  • Understanding of development and humanitarian work.
  • Emergency experience an advantage.
  • Health supply chain management experience an advantage.
Language Requirements
  • Fluency in English is required. Knowledge of another official UN language or local language of the duty station is considered as an asset.
Closing date for applications 27 December 2019 before midnight.

In your application please specify that you found out about this opportunity on GCFjobs.com

Veuillez indiquer dans votre candidature que vous avez consulté cette offre sur le site web GCFjobs.com

Senior Logistics Assistant – UNIDO – Ethiopia

Senior Logistics Assistant – UNIDO – Ethiopia

Main Functions

Under the administrative supervision of the UNIDO Project Coordination Specialist and the National Project Coordinator and overall guidance of the UNIDO Project Manager (PM), the Senior Logistics Assistant will perform a range of tasks and will be responsible for handling logistics, procurement, and inventory related activities of UNIDOs MISALE Driver Training Academy Project that is located in Addis Ababa, Ethiopia. The main duties and responsibilities for the Senior Logistics Assistant shall be as follows:

  • Ensure close communication between the project and RO regarding financial and administrative matters
  • Undertake administrative duties including, but not limited to: preparation of fund of the project, follow-up on payments and settlement; handle petty cash request, purchases, replenishment and settlement; manage payment of DSAs and settlement, Straight expenditures, and minor bank transfers.
  • Follow up administrative matters of the project including assisting in the preparation of ToRs, reports, develop and maintain filing system (both electronic and hard copies) for administrative documentation that guarantees swift retrieval of requested documents
  • Ensure the continuous provision of supplies and materials to the project coordination office in accordance with UNIDO procurement policies and procedures
  • Handle overall shipment logistics management including review, verification and reconciliation of shipping documents and related activities
  • Ensure timely delivery of procurement orders; follow up on obtaining duty-free permits, undertake the necessary follow up with the concerned UNDP office, Ministry of Foreign Affairs as well as customs clearing agents to ensure the clearing and timely delivery of the imported goods.
  • Supervise incoming shipment to ensure that they are intact and accurate. Ensure all purchased items are received in accordance with PO and specifications, and that all goods are in good condition, provide certificate of acceptance/ Goods receiving note for admin and finance unit at the HQ for timely payment
  • Manage asset administration storage of recurrent supplies and materials following UNIDO standard processes
  • Maintain up-to-date and accurate inventories for fixed assets and supplies
  • Ensure office utility payments are processed and paid timely
  • In close coordination with the National Project coordinator (NPC) and admin and finance assistant, conduct coordination of school and project vehicles and drivers, follow-up vehicle logs such as mileage and fuel consumption, insurance payment, vehicle maintenance and identify vehicle needs and preparing regular reports as well as timely reporting with UNIDO RO. Driving vehicles when needed.
  • Handles all logistical coordination for project trainings/workshops and events including proper planning and documentation, invitations, refreshment, room rental, printing, etc
  • Handles email, mail and phone general enquiries and requests for information and materials. Assist with office mailing and provide support assistance
  • Travel to regions for assigned HQ, RO and project missions, including organizing and accompanying the project staff on missions to local communities and government offices and provide translation and facilitation of the meetings and consultations.
  • Provide logistics support for HQ and RO events such as international workshops, assist with protocol for high ranking stakeholder delegates
  • When delegated, manage the PROJECT office in the absence of the National Project Coordinator, NPC.
  • Coordinate with local partners regarding logistics matters and facilitate timely delivery of reports
  • Perform other related duties as may be assigned by UNIDO Project Manager

Minimum Requirements

Education
  • Completed secondary education.
  • High school diploma required.
  • Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a first university degree or equivalent diploma, in a field relevant to the post.
Languages
  • Fluency in oral/written English.
  • Fluency in oral/written Amharic.
Field of Expertise
  • Minimum 10 years experience in the field operations and logistics.
  • Thorough understanding of office procedures and practices, preferably within the UN system or in a multicultural environment.
  • Experience in project administration providing support to managerial/professional staff and using administrative skills to assist in the execution of project and programme development and implementation of work.
  • Proficient use of Microsoft Office (Outlook, Word, Excel and PowerPoint), internet.
  • Excellent knowledge of computer applications especially the Microsoft suite of programs.
  • Experience with SAP or similar ERP software is an asset.
  • Excellent interpersonal skills and ability to work in a multi-stakeholder environment.
Closing date for applications 19 December 2019 before midnight.

Supply and Logistics Assistant – UNICEF – Dhaka, Bangladesh

Supply and Logistics Assistant – UNICEF – Dhaka, Bangladesh

Key functions/accountabilities

Planning
  • In consultation with supervisor, support supply emergency preparedness and response activities including establishment of Long Term Arrangements (LTAs), Logistics Capacity Assessment and Contingency Plan update, and pre-positioning of stock.
In-country logistics
  • Provide logistics input to the supply plan, including advising on infrastructure constraints (e.g. customs clearance, port capacity, transport options and warehousing capacity) and different delivery mechanisms. Advise on budget requirements for various delivery modalities and ensure establishment of budget with clients.
  • Coordinate with various Ministries and Directorates of Government, such as Ministry of Foreign Affairs, Ministry of Disaster Management and Relief, Ministry of Civil Aviation, Ministry of Shipping, National Board of Revenue, Directorate General of Drug Administration etc. on obtaining various kinds of import permissions, Tax Exemption Certificates for imported Emergency Relief Shipments.
  • Liaise with supply colleagues as well as clients and using supply dashboards to ensure pipeline monitoring and establishment of appropriate logistics capacity. Monitor progress of offshore and/or regional procurement and take action to ensure timely customs clearance of supplies entering the country. Perform research, collect data and conduct analysis, produce reports and ensure information accuracy in corporate systems to enable informed decision-making.
  • Provide specialized support in the area of logistics, following standard processes and contributing, directly or indirectly, to the effective delivery of programme supplies for regular and emergency programmes. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
  • Identify needs for contracting of logistics third party services (e.g. customs clearance, warehousing, transport, distribution) and manage contracting of such service providers including establishment of KPIs and performance monitoring mechanisms.
  • Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), and take appropriate actions to resolve operational issues, escalating complex issues to the supervisor.
  • Ensure appropriate filing of all transactions and maintain up to date records for future reference including for audit.
Other duties/responsibilities
  • Draft RFQ/ITBs for offshore procurement and purchase orders.
  • Liaise with vendors on seeking quotes, providing clarifications, expediting deliveries and related logistics aspects.
  • Prepare management reports for meetings from Vision and Insight.

Requirements

Education
  • Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.
Experience
  • A minimum of 5 years of relevant administrative experience in supply chain management or a commercial context is required. Understanding of development and humanitarian work is an advantage.
Language Requirements
  • Fluency in English is required.
  • Knowledge of another UN language or local language of the duty station is considered as an asset.
Closing date for applications 12 December 2019 before midnight.

Procurement and Supply Chain Management Consultant – Geneva

Procurement and Supply Chain Management (PSM) Consultant – Geneva

Duties and Responsibilities

  • Advises COs throughout the Global Fund grant life cycle from the formulation of health product lists to grant closure and supports the preparation, implementation and monitoring of Procurement Action Plans and Quality Assurance Plans;
  • Supports COs prepare and respond to PSM related sections of progress updates /disbursement requests, Global Fund and other partners’ performance reviews;
  • Advises COs on UNDP procurement architecture and supports in trouble shooting with suppliers, service providers, in coordination with GF/HIST (Copenhagen);
  • Supports COs formulate quality and timely submissions to the internal procurement committees (CAP, RACP and ACP) and respond to queries;
  • Provides technical support to COs and national counterparts to strengthen national supply chains including product selection, forecasting/quantification, quality assurance, Logistic Management Information Systems, inventory management, distribution, storage and waste management;
  • Identifies weaknesses and areas of improvement within in-country PSM systems and supports COs and national counterparts to develop and monitor action plan(s) for strengthening the identified areas;
  • Advises COs on best practices and existing tools in the thematic area of PSM;
  • Supports the development of the capacity development plans with COs and national counterparts in the thematic area of PSM and their implementation through capacity building initiatives (e.g., trainings, guidance materials, tools, systems);
  • Performs analysis and collects best practices from countries in the thematic area, and ensures that implementation is in line with international guidelines and recommendations from GF/HIST;
  • Develops, maintains and updates UNDP health product procurement and PSM resources and information in operational manuals, PSM Online training course, SharePoint resources and contributes and participates in relevant external networks, meetings, workshops, interagency working groups and partner meetings; and
  • Provides support to the Senior Health PSM Advisor for activities reporting.

Required Skills and Experience

  • Master’s degree or equivalent in Pharmacy, Procurement and Supply Chain Management or related field.
Experience
  • A minimum of 5 years progressive relevant experience in procurement and supply chain management for health programmes including at least 3 years of international experience;
  • Strong familiarity with the UN or UNDP procurement systems, rules and procedures;
  • Knowledge of Global Fund procurement policies and processes an asset;
  • Work experience in developing countries.
Language
  • Fluent in English;
  • Knowledge of a second UN language is an asset.
Closing date for applications 11 December 2019 before midnight [New York Time].