Driver – Yangoon – UNDP

Driver – G2 – Yangoon

Duties and Responsibilities

Summary of key functions:
    • Provision of reliable and secure driving services
    • Proper use of vehicle
    • Day-to-day maintenance of the assigned vehicle
    • Availability of documents/ supplies
    • Takes immediate action in response to accidents
  • Ensures provision of reliable and secure driving services by  a) driving office vehicles  for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required. c) Understanding of route planning and security measures;
  • Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle  maintenance  plans  and reports;
  • Ensures proper day-to-day maintenance of the assigned vehicle through timely  minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, bar washing, etc;
  • Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit and necessary spare parts;
  • Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

Required Skills and Experience

Education: 
  • Secondary Education. Valid Driver’s license.
Experience:
  • Minimum of 2 years work experience as a driver with UN or International Organizations;
  • Good knowledge of driving rules and regulations;
  • Good skills in minor vehicles repair;
  • Experience in driving various types of vehicles;
  • Good familiarity of Yangon and other major cities in the country;
Language Requirements:
  • Good knowledge of English and fluency in Myanmar
Closing date for applications 04 November 2019 before midnight New York time.

Driver/Clerk (Open to Somali Nationals Only) – Mogadiscio

Driver/Clerk (Open to Somali Nationals Only) – Mogadiscio

Duties and Responsibilities

Under overall guidance of the Administrative officer and the direct supervision of the Administrative Analyst  the driver will perform the following functions:

Summary of Key Functions:
  • Provision of reliable and secure driving services
  • Proper use of vehicle
  • Day-to-day maintenance of the assigned vehicle
  • Availability of documents/ supplies
  • Maintenance of proper clerical system
  • Effective mail management
  • Provide logistical and administrative support
  • Ensures provision of reliable and secure driving services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required.
  • Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
  • Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
  • Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts.
  • Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
  • Ensures maintenance of clerical system focusing on achievement of the following results:
  • Maintenance of the office filing system in accordance with the OCHA Global Filing System;
  • Opening of new subject files as required and disposal of old files in accordance with the established retention schedule;
  • Maintenance of archives, making sure files are properly stored and accessible; safe keeping of documents;
  • Provision of photocopies of material from the clerical files, as requested by staff;
  •  Assistance in the collection of reference and background material from clerical files;
  • Establishment and maintenance of records system of file movements within the office; maintenance of the office circulation and reading files;
  • Preparation of correspondence and reports related to clerical activities
  • Ensures provision of effective mail management focusing on achievement of the following results:
  • Receipt, registration, coding and forwarding of incoming faxes, letters and other correspondence to proper department/unit/officer;
  • Registration and dispatch of the outgoing communications, including pouch, and follow-up distribution;
  • Prepares the summary of enclosure forms and necessary documents and maintains the file on pouches received to ensure that all bags are accounted for.
  • Provide logistical and administrative support during office events, meetings, workshops, re-treats, as required.
Impact of Results

The key results have an impact on the accurate, safe, cost-effective and timely execution of OCHA Somalia Office services.

Required Skills and Experience

Operational Effectiveness
  • Ability to perform a variety of repetitive and routine tasks and duties
  • Ability to review data, identify and adjust discrepancies
  • Ability to handle a large volume of work possibly under time constraints
  • Good knowledge of administrative rules and regulations
  • Ability to organize and complete multiple tasks by establishing priorities
  • Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Drivers)
  • Demonstrates excellent knowledge of protocol (for Drivers)
  • Demonstrates excellent knowledge of security issues (for Drivers)
Managing Documents, Correspondence and Reports
  • Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spread sheet software
  • Ability to produce accurate and well documented records conforming to the required standard
Planning, Organizing and Multi-Tasking
  • Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
  • Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support
Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Education:    
  • Completed High/Secondary School Education or equivalent with three years of relevant experience as a driver is required.
  • Valid driving license (A, B, C, D, E class) and training certificate for armored vehicle is required.
Experience:
  • Minimum of Three (3) years of relevant work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair is required;
  • Ability to work with computer and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages is desirable;
  • Good knowledge of routes within Mogadishu.
  • Good knowledge and working experience with HF and VHF Radios.
  • Previous work experience with UN organization and International NGO is desirable.
Language Requirements: 
  • Fluency in English and Somali is required.
Closing date for applications 31 October  2019 before midnight New York time.