Application closing date: 9 September 2018
1. THE ORGANISATION
The European University Institute (EUI) is an academic institution set up in 1972 by the then Member States of the European Union, providing doctoral training in Law, Economics, History and Civilisation and Political and Social Sciences with special reference to Europe. In addition to the departments, the Institute includes the Robert Schuman Centre for Advanced Studies (RSCAS), which focuses on inter-disciplinary, comparative and policy research, the Max Weber Programme for Post-doctoral Studies, which prepares fellows for a career in academia, and the School of Transnational Governance, which sets out to study, debate and teach matters pertaining to governance beyond the State. The Institute also hosts the Historical Archives of the European Union. The EUI is not an EU Institution or body, but an inter-governmental organization, funded directly by the signatory states, partly by the European Commission and to some extent through external funding. The EUI provides a multinational work environment in an intellectually stimulating atmosphere.
The Accounting Unit’s mission is to manage and present the EUI’s annual accounts in accordance with applicable financial principles, rules and procedures, as well as to ensure the treasury management through the proper implementation of payments and revenues. Along with these main activities, the Accounting Unit is responsible for supporting the management of the Pension Reserve and Severance Funds, and for ensuring the design and implementation of operational and control procedures for the production of accurate, timely and comparable information to support decision-making processes.
2. DESCRIPTION OF TASKS AND RESPONSIBILITIES
Under the supervision of the Chief Accountant, the selected candidate will support the preparation, keeping and presentation of accounts in accordance with the European University Institute’s Financial Rules and International applicable rules and in the design, implementation and execution of internal control procedures in the areas related to accounting functions and responsibilities.
Specific tasks include:
- Providing accounting information by extracting, processing and analysing accounting data and preparing reports;
- Analysing and reconciling accounting discrepancies and proposing solutions;
- Executing and documenting accounting operations and reconciling outstanding transactions;
- Ensuring the operations required for the proper implementation of payments, collection of revenue and recovery of amounts established as being receivable, including the light encoding of the financial documents received and the update of the Legal Entity File;
- Contributing to the collection of necessary information for audit and control.
3. ELIGIBILITY CRITERIA
On the closing date for online applications, candidates must fulfil all the following general and specific conditions:
3.1 General conditions
- Being a national of a Member State of the European Union;
- Enjoying full rights as a citizen attested by a recent extract from judicial records and/or certificate of good conduct proving no previous conviction for a criminal or administrative offence that could call into question his/her suitability for performing the duties of the post;
- Having fulfilled any obligations imposed by the laws on military service;
- Being physically fit to perform the duties.
3.2 Specific conditions
3.2.1 Education (Qualifications)
- A level of post-secondary education attested by a diploma; or
- A level of secondary education attested by a diploma giving access to higher education, followed by at least three years of professional experience relevant to the nature of the duties. This professional experience will be part of the diploma and will not be taken into account in the required numbers of professional experience under 3.2.2.
3.2.2. Professional experience
By the deadline for applications, and in addition to the qualifications required above, candidates must have at least three years of relevant professional experience gained after obtaining the diploma required under 3.2.1.
3.2.3 Knowledge of Languages
- Main language: have a thorough knowledge of one official language of the European Union; and
- Second language: a satisfactory knowledge of another official language of the European Union to the extent necessary for the performance of the duties.