Location:
The Hague, Netherlands
Industry Sector:
International Public Sector
Type of contract:
Contract
Salary:
Competitive

National Desk Assistant

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Interested in this role? Speak to Eurojust at the European Union Careers Fair


Place of employment: The Hague, the Netherlands

Type and duration of contract: Contract Agent FG II, Up to three years, with possibility of renewal

Security clearance level: EU CONFIDENTIAL

Monthly basic salary: € 2.077,02

The position

Eurojust employs a number of National Desk Assistants. The College of Eurojust, responsible for the organisation and operation of Euroust, is composed of 28 National Members, one from each of the European Union’s Member States. National Members may be supported by Deputies and Assistants, who together make up the National Desk. Each National Desk is assisted by one or more National Desk Assistants. The National Desk Assistant is responsible for all administrative support activities at the National Desk, ranging from support to Eurojust’s operational work and relations with national authorities to organisational matters.

The reserve list may be used to fill suitable vacancies arising at National Desks and similar positions in other units at Eurojust.

Key responsibilities

The successful candidate will perform the following activities:

  • Provide general clerical and secretarial support, including financial administration administering missions and expense claims, making travel and accommodation arrangements and maintaining databases;
  • Handle correspondence;
  • Provide support in the organisation of internal meetings and Eurojust Coordination Meetings initiated by the National Desk, including:
  1. Drafting agendas, invitations, participant lists, memos, presentations, taking minutes and administrative follow -up;
  2. Processing reimbursement claims for external participants;
  3. Receiving and escorting visitors;
  • Provide daily assistance to the administrative management of cases;
  • Support the representation activities of the National Member;
  • Give administrative assistance to National Desk activities related to reporting obligations towards national authorities;
  • Support administrative processes such as the induction of new members of the National Desk and, if applicable, perform tasks to support the Member State’s National Desk holding the Presidency of the Council of the European Union.

Eligibility criteria

The selection procedure is open to applicants who satisfy the following eligibility criteria on the closing date for applications:

1. General requirements

You must:

  • Be a national of one of the Member States of the European Union;
  • Enjoy full rights as a citizen;
  • Have fulfilled any obligations imposed by the laws concerning military service;
  • Produce the appropriate character references as to his/her suitability for the performance of his/her duties ;
  • Be physically fit to perform his/her duties; and
  • Have a thorough knowledge (C1) of one of the languages of the European Union and a satisfactory knowledge (B2) of another language of the European Union to the extent necessary for the performance of his/her duties.

2. Minimum qualifications and professional experience

To be eligible, you must have:

a) A level of post- secondary education attested by a diploma

OR

b) A level of secondary education attested by a diploma giving access to post-secondary education and, after having obtained the diploma at least 3 years of appropriate professional experience

Only qualifications that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities in the EU Member States will be taken into consideration. If your diploma was issued outside the EU, you must provide a certificate of equivalency from an EU Member State to recruitment@eurojust.europa.eu by the closing date for applications. If you do not provide this certificate by the closing date, Eurojust will not be able to assess your eligibility.

Selection process

1. Shortlisting

The Selection Board will assess all eligible applications on the basis of the following criteria:

Required experience and knowledge

  • Proven experience in the areas mentioned above under ‘key responsibilities’;
  • Proven experience in a secretarial or administrative support role ;
  • Experience working with confidential or sensitive information;
  • Fluency (C1) in English, as this is the vehicular language of Eurojust;
  • Competent user of Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook).

Advantageous

  • Knowledge of additional EU languages;
  • Experience of working in an international, multidisciplinary work environment,
  • Experience working in a law enforcement, legal or judicial cooperation environment;
  • Understanding of the role and functioning of the EU, particularly in the field of justice and home affairs;

2. Interview and written test

Following this assessment, the highest ranking candidates will be invited for an interview and written test, during which the following competencies will be evaluated:

  • Technical competencies related to the position;
  • Strong customer service orientation;
  • Highly developed planning and organising skills, with the ability to work under time pressure;
  • Adaptability and flexibility;
  • Excellent interpersonal skills;
  • Strong communication skills, and the capacity to write clearly both formally and informally in English.

On the day of the interview, applicants must bring copies of all the supporting documents concerning their educational qualifications and employment record.

Submission of applications

All sections of the application must be completed in English. In order to be considered, applications must be received by 23:59:59 CET on the closing date. We advise you to submit your application well ahead of the deadline, in order to avoid potential problems due to heavy traffic on the website.

Please consult the Applicant Guidelines for instructions on completing your application.

You will receive an automatic email acknowledging receipt of your application. Please note that all correspondence will take place by email, so please ensure that the email address associated with your applicant account is correct and that you check your email regularly. Eurojust applies a policy of equal opportunity and non-discrimination in accordance with Article 1(d) of the Staff Regulations. Employment at Eurojust is open to nationals of EU Member States. There is no nationality quota system, but Eurojust strives to recruit a broad range of nationalities in order to keep a well-balanced geographical distribution among its staff members. To further enhance the diversity of its workforce, Eurojust particularly encourages applications from male candidates. Information about selection procedures at Eurojust and application guidelines can be found here: http://www.eurojust.europa.eu/careers/Pages/recruitment-process.aspx

Request for review

If an applicant is found ineligible, or is not invited for an interview, he/she may submit a request for reconsideration, quoting the reference number of the vacancy. More details on the request for review procedure can be found here.

Applicants are reminded that the work of the Selection Board is confidential. It is forbidden for applicants to make direct or indirect contact with the members of the Selection Board, or for anyone to do so on their behalf.

Contractual conditions

The Administrative Director will appoint the successful candidate as a member of the contract staff pursuant to Article 3(a) of the Conditions of employment of other servants of the European Union, for a period of up to three years. The contract may be renewed.

Contract staff are required to serve a probationary period of nine months.

For further information on contractual and working conditions, please refer to the EU Staff Regulations of Officials of the European Union and CEOS.

The required level of security clearance for this post is CONFIDENTIAL.

Protection of personal data

Eurojust will ensure that applicants’ personal data are processed as required by all applicable data protection regulations and, in particular, with the rules on the protection and processing of personal data at Eurojust (OJ C 68/1, 19.3.2005).

In your application, please specify that you found out about this opportunity on GCFjobs.com
Veuillez indiquer dans votre candidature que vous avez consulté cette offre sur le site web GCFjobs.com

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