Office Assistant – FAO

Rome, Italy
Industry Sector:
International Public Sector
Type of contract:

Office Assistant – FAO

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Office Assistant – FAO

Key Functions/Results

  • Arrange appointments for the supervisor, receive visitors, place and screen telephone calls and respond to routine requests for information
  • Provide office, administrative and logistics support to meetings, committees, conferences, (e.g. arranging for meeting rooms and other facilities)
  • Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions and deadlines with concerned officers and head of office
  • Respond or draft responses to standard/ routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports
  • Initiate general administrative tasks in the computerized financial / travel / human resources systems
  • Make travel and hotel arrangements and prepare travel authorizations/claims for staff as required
  • Provide assistance in the administrative processing of vacancy announcements and consultants’ contracts
  • Perform other duties as required.

Minimum Requirements

  • Secondary School Education
  • Three years of relevant experience in office support work
  • Working knowledge (Level C) of English and limited knowledge (Level B) of one of the other FAO languages (Arabic, Chinese, French, Russian or Spanish)
IT Skills
  • Good knowledge of the MS Office applications, Internet and office technology equipment
Technical Skills
  • Good knowledge of communication and documentation standards
  • Good knowledge of corporate computerized financial / travel / human resources systems and administrative procedures and policies
  • Knowledge of and experience with trust funded project activities
  • Basic knowledge of FPMIS
Desirable Qualifications and Skills
  • Good knowledge of the organizational structure
  • Experience in a front office
  • Experience in the organization of workshops and events (logistics and administrative arrangements)
  • Working knowledge (C) of another FAO official language (French and/or Spanish;)
  • Organization of project signature Ceremonies
  • Good knowledge in processing DG correspondence
Closing date for applications 05 June 2020 before midnight.

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Food and Agriculture Organization

Achieving food security for all is at the heart of FAO's efforts – to make sure people have regular access to enough high-quality food to lead active, healthy lives.

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