Reporting to the Board of Directors, the Executive Director (ED) is responsible for the successful leadership and management of FINCA Canada according to the strategic direction set by the Board. He/She will have overall strategic and operational responsibility for FINCA Canada’s staff, financial performance, program development and expansion, and execution of its mission. He/She will develop deep knowledge of field operations and core programs, financials and business plans.
He/She also serves as the lead fundraiser for the institution with primary responsibility for growing FINCA Canada’s fundraising operation from $1.4M to $5M in the next three to five years. This includes major gift solicitation and attainment; the creation, planning and implementation of dynamic and galvanizing annual, capital and special campaigns, which include multi-media approaches and the utilization of social networking; and strengthening the organization’s overall fundraising capacity to create loyal, long-term donors. The Executive Director will spend approximately 40 % of his or her time travelling or out-of-the office engaged with current and potential donors.
- Develop, grow, maintain, and support a strong Board of Directors: serve as ex-officio of each committee fostering effective team work between the Board, Executive Director and staff, and identifying, assessing and informing the Board of Directors of internal and external issues that affect the organization.
- Working with the Board of Directors, develop a vision and strategic plan to guide the organization. Throughout, seek and build Board involvement with strategic direction for both ongoing operations as well as financial performance of FINCA Canada.
- Responsible for ensuring ongoing programmatic excellence, rigorous program evaluation, and consistent quality of finance and administration, fundraising, communications, and systems; recommend timelines and resources needed to achieve the strategic goals.
- Prepare meeting agenda, supporting materials and logistics for Board meetings.
- Identify and evaluate the risks to the organization’s people (clients, staff, management, and volunteers), property, finances, goodwill, and image, and implement measures to control all operational, financial and reputational risks.
- Ensure that the Board of Directors and the organization carries appropriate and adequate insurance coverage, and that the Board and staff understand the terms, conditions and limitations of the insurance coverage.
Financial, Operating and Program Planning and Management
- Work with staff and the Board to prepare a comprehensive budget and secure adequate funding for the operation of the organization.
- Approve expenditures within the authority delegated by the Board and administer the funds of the organization according to the approved budget while monitoring the monthly cash flow of FINCA Canada.
- Ensure that sound book-keeping and accounting procedures are followed.
- Provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization.
- Ensure that the organization complies with all legislation covering taxation and withholding payments.
- Lead engagement of yearly external audit of FINCA Canada and ensure timely and successful completion.
Operating and Program Planning:
- Develop FINCA Canada’s operational plan which incorporates goals and objectives that work towards the strategic direction of the organization, ensuring that FINCA Canada meets the expectations of its clients, Board and funders.
- Develop FINCA Canada’s policies and procedures for the approval of the Board, reviewing them on an annual basis and recommending changes to the Board as appropriate.
- Oversee the planning, implementation and evaluation of FINCA Canada’s programs and services ensuring that the programs and services offered by the organization contribute to the organization’s mission and reflect the priorities of the Board.
- Conduct periodic evaluations of the impact of the Foundation’s programs on the ultimate beneficiaries to assess the extent to which the mission is being accomplished.
- Maintain strong working relationships and coordinate program and grant management with FINCA International and FINCA Impact Finance in the fulfillment of FINCA Canada’s mission and strategic goals, and with their respective subsidiaries in the fulfillment of FINCA Canada’s programs.
- Work closely and report to FINCA Canada’s Treasurer/Secretary (as the representative of the full board) on the day to day financial, operating and program planning and management of the institution.
- Primarily responsible for delivering the overarching fundraising strategies of FINCA Canada and achieving its yearly fundraising goals.
- Annually identify the funding needs and prospects for FINCA Canada, working closely with FINCA’s sister organizations (FINCA International and FINCA Impact Finance) to keep abreast of network-wide strategic plans, performance and priorities.
- Yearly develop realistic operating plans and budgets for all donor constituencies that maximize grant funding for FINCA Canada and support the strategies/plans developed.
- Continuously monitor performance against operating plan and income projections, and expenses against approved budget.
- Responsible for ensuring that the team is clear about their targets and priorities while actively working with them to achieve individual, team and overall fundraising goals.
- Responsible for managing and supporting the production of high quality, accurate, innovative and rigorous project concepts, proposals, reports and prospecting packages to be presented to donors.
- Responsible for developing and monitoring the proposal and reporting calendars, ensuring adherence to donor timelines and compliance with FINCA Canada’s, FINCA International’s and FINCA Impact Finance’s internal review and approval processes.
- Responsible for ensuring contract/agreement language is consistent with original proposal and with FINCA Canada’s interest on all proposals awarded; engaging FINCA Canada’s General Counsel Office and Finance
- Department at appropriate junctures to conduct due diligence and sign-off.
- Responsible for ensuring that hand-off meetings with pertinent staff for proposals awarded occur in a timely manner and are effective to ensure program goals.
- Responsible for the team’s on-going prospecting efforts to ensure a consistent in-flow of new donors, with an emphasis on increasing FINCA Canada’s footprint in the west and the Maritimes.
- Provide strategic leadership to the team on building relationships with top of the pyramid donors.
- Responsible for developing annually, and reviewing quarterly, stewardship plans for each key donor.
- Responsible for ensuring that FINCA Canada develops and maintains a database of donor information that will keep FINCA Canada apprised of latest funding trends and donor interests and priorities as it pertains to geography and subject matters which overlap with FINCA Canada’s needs and priorities, so that FINCA Canada can make strategic decisions regarding funding opportunities.
- Responsible for overseeing timely responsiveness to all donor inquiries and ensuring timely and personalized acknowledgments of donor contributions.
- Responsible for ensuring that monthly income summary reports are developed and shared with all team members to ensure they are aware of any deviations from projections and its effects on cash flow, and to timely address any gaps there might occur.
- Oversee the implementation of the human resources policies, procedures and practices including the development of job descriptions for all staff.
- Recruit, interview and select staff that have the right technical and personal abilities to help further the organization’s mission.
- Lead, coach, develop, and retain FINCA Canada’s high-performance staff.
- Ensure that all staff receives an orientation to the organization and that appropriate training is provided.
- Implement a performance management process for all staff which includes on-going monitoring of performance and conducting annual performance reviews.
- Set staff compensation in line with the market and increases based on performance.
- Release staff when necessary using appropriate and legally defensible procedures.
- Deepen and refine all aspects of communications—from web presence to external relations with the goal of creating a stronger brand.
- Use external presence and relationships to garner new opportunities.
- Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization.
- Establish good working relationships and collaborative arrangements with community groups, funders, influential people and other organizations to help achieve the goals of FINCA Canada.
- Represent FINCA Canada at PR activities to enhance the organization’s profile, and in addition to the Chair of the Board, act as a spokesperson for the organization.
To perform the job successfully, an individual should demonstrate the following competencies:
- Leadership presence and strategic thinking.
- Experience and delight in direct solicitation and stewardship of donors as well as coaching to elicit the best from volunteer solicitors and staff.
- Ability and proven experience in individual, team and group management, including systems of accountability and high expectations of performance.
- Strong networking/interpersonal relationship skills including sustaining cross organizational collaboration.
QUALIFICATIONS – EDUCATION – EXPERIENCE
- Advanced degree, ideally an MBA, with at least 10 years of senior management experience; track record of effectively leading and scaling a performance and outcomes-based organization and staff; ability to point to specific examples of having developed and operationalized strategies that have taken an organization to the next stage of growth.
- Thorough understanding and a passion for international development, social enterprise, and financial services.
- Proven ability to meet or exceed revenue targets. Priority given to candidates with experience growing donor revenue significantly over three to five years.
- Direct fundraising experience with demonstrated success in soliciting and closing gifts with high net worth individuals, and experience raising significant awards from government, multilateral, corporate, and foundations.
- Sophisticated communicator, particularly with high-level individuals in a multinational environment, and with superior writing skills.
- Interest, enthusiasm, and affinity for fundraising.
- Collaborative management style. Comfortable providing mentorship and coaching to further elevate skillset of experience staff.
- Strong diplomatic skills, and sensitivity to political issues.
- Creative, analytic and strategic thinker interested in leading and doing.
- Technical skills including business planning, financial analysis, project design (log frame), proposal writing, budgeting.
- Solid understanding of all the numbers in the financial statements (balance sheet, income statement, and cashflow statement).
- Experience in implementing special events.
- Campaign experience desirable.
- Field experience a plus.
LANGUAGE SKILLS: Fluency in English required, French fluency preferred.
LOCATION: The Executive Director will be based in Toronto, Ontario.
TRAVEL REQUIREMENTS: Availability and willingness to travel and/or be out of the office meeting people up to 40% of the time; ability to travel in economy class when traveling by air or rail.
KEY RELATIONSHIPS Internally, the Executive Director will work closely with FINCA International and FINCA Impact Finance Management Teams, Board of Directors and FINCA Canada Ambassadors, as well as all FINCA Canada staff, interns and volunteers.
Externally, the Executive Director will serve as the lead relationship manager with top donor constituencies.