Department: Humanitarian Response
Essential Job Duties/Scope of Work:
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
When catastrophe hits, International Medical Corps is often one of the first humanitarian aid organizations on the scene—providing rapid and effective aid that saves lives, reduces suffering, and promotes self-reliance.
International Medical Corps has established an International Emergency Roster to ensure that emergency positions are filled in a timely manner with professionally qualified, gender balanced, geographically diverse, linguistically able, and a highly motivated corps of professionals. The team includes coordinators, logisticians, doctors and water and sanitation experts. It also includes specialists who focus on protection, prevention of sexual violence and aid for rape survivors and mental health.
Selected Emergency Response Team (ERT) members are always on standby to deploy to a crisis within 72 hours, whether they are launching into new areas or lending support to International Medical Corps teams already on the ground. International Medical Corps maintains a roster of volunteers, staff and available specialists who have been interviewed and have completed pre-deployment paperwork, orientation and training. The roster is updated on regular basis as new responders are identified and members update their areas of expertise and other relevant information. Through this expression of interest, applicants are encouraged to submit their profiles so that their information is readily available in the International Medical Corps applicant tracking system.
The Logistics Coordinator is part of the ERU SMT and represents the logistics team internally and externally. Sets Logistics coordination mechanisms and is accountable for all department outputs, provides technical support and planning support to future initiatives to increase the in-country logistics capacity, ensures the admin function outside Logistics is covered. This requires a highly motivated and detail solution-oriented individual who will be able to resolve operational critical challenges as they arise.
The Logistics Coordinator contributes to ensuring that International Medical Corps commitment to improving quality and accountability in humanitarian work is upheld, through reference to the Sphere Charter, IMC Minimum Standards and the NGO Code of Conduct.
**NOTE** Candidates applying to this position are indicating that they are interested in being considered for the International Medical Corps standby roster for emergency response. Roster members will only be contacted when there is an emergency response need for which the responder is qualified for. This position will not be compensated unless responders are deployed to an emergency response.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.
Support the implementation of logistics procedures and policies through the following specifics:
- Assist in building the capacity of the logistics staff on IMC policies and procedures.
- Create a quick and easy visual reference for logistics policies and procedures.
- Improve accountability through the implementation of weekly and monthly stock and asset checking and reporting.
- Provide logistics support to Program Manager as required.
- Monitor and evaluate the overall logistics performance in support of the programs.
- Support field logistics staff remotely with timely communication and coordination.
- Coordinate the disposal of assets in accordance with IMC and donor guidelines.
- Ensure that a centralized program asset register is maintained and in particular that all program assets are logged, issued with unique IMC asset numbers and ID cards, and are tracked throughout the Program country.
- Ensure that all working communication systems (CODAN, VHF, thuraya, internet) are maintained including the timely request for repairs.
- Ensure that national transportation of freight by land and air is in line with program budgets and needs and that the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects.
- Ensure that an efficient and effective stock management and administration system is implemented.
- Monitor projects stock levels and advise on appropriate stocking and replenishment to meet project demands.
- Build the capacity of logistics staff to be able to provide input during proposal development with emphasis on support costs and logistics for implementation.
- Lead, manage and motivate a team, ensuring that they have clear objectives and receive meaningful feedback on their performance.
- Perform other duties as assigned
Code of Conduct
It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.
Degree in Logistics, Supply Chain Management or related field.
- International experience in supply chain management in an emergency environment including procurement, transport and distribution, warehouse and stock management or an equivalent combination of education and experience
- Experience in vehicle and fleet management
- Experience in the set up and use of HF & VHF radio systems, satellite phones and development of communications procedures
- Experience in Distributions of NFI’s and food
- Experience of building and developing the capacity of logistics staff through the use of training, performance management frameworks and development plans
- Experience with construction and site project management
- Experience with auto mechanics or electrical installations.
- Excellent interpersonal and team skills
- Excellent IT skills
- Fluency in written and spoken English
- French and or Arabic language skills required depending on the regional position
- Commitment to and understanding of IMC’s aims, values and principles
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.