Chief of Branch

Capellen, Luxembourg
Industry Sector:
International Public Sector
Type of contract:
Full-time position

Chief of Branch

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Application closing date: 1 October 2018


The incumbent is responsible to the Programme Manager for managing Ammunition and Ammunition related projects. More precisely, he/she is responsible for performing the following functions:


General Responsibilities

  • Managing, both from a technical and administrative point of view, the personnel assigned to the Branch.
  • Acting as the Programme Office’s focal point for the participating nations in all matters concerning the projects supported.
  • Performing feasibility, technical and business case studies and drafting relevant documents.
  • Identifying and developing new opportunities for customer support, planning future requirements and promoting business expansion of existing services.
  • Processing customers’ requirements for the acquisition, management and demilitarization of ammunition and other ammunition related services such as Explosive Ordnance Disposal (EOD), Improvised Explosive Device (IED), and mine and battle field clearance operations.
  • Monitoring the performance and effectiveness of the support provided to customers and monitoring customer feedback.
  • Administering maintenance and engineering services contracts within the limits of delegated authority, and ensuring contractors/suppliers invoice verification and billing for equipment delivered and services rendered to customers.
  • Preparing and justifying annual administrative and operational budgetary requirements, monitoring the utilization of approved credits and attending budget review meetings.
  • Analysing customer technical requirements and establishing NSPA technical support workload forecasts considering also past activities and future trends in equipment population.
  • Assisting in establishing annual workload forecast and in preparing and justifying annual Organisation and Personnel Establishment (O&PE) proposals.
  • Preparing and participating in meeting, conferences and working groups as required, including Support Partnership Committees (SPCs) meetings and Support Conferences (SCs).
  • Preparing correspondence, presentations, reports, database queries and statistics as required using modern office automation equipment and software
  • Coordinating and submitting regular status reports and analyses to customer nations concerning operational related activities.
  • Performing Travel on Duty (TDY) as required.
  • Performing other related functions as required in peacetime and any other appropriate functions assigned in times of crisis or war.
  • In the event of crisis or war the incumbent will, subject to the agreement of his/her national authorities, remain in the service of the Agency.

Specific Responsibilities

  • Providing direction, guidance and technical advice on all matters relating to the acquisition, management and disposal of ammunition, including the detecting, protecting against and defeating chemical, biological, radiological and nuclear weapons (CBRN), mine clearance, EOD/IED and battlefield clearance operations.
  • Replacing the Programme Manager, in case of absence, in all Ammunition related matters.
  • Ensuring correct and timely transfer of customer requirements into Purchase Requests as required.
  • Drafting and monitoring the implementation of required Sales Agreements (SAs).
  • Ensuring the maintenance of close liaison of Branch staff with Procurement and Finance functional specialists to ensure that the Agency applies common standards and conforms to the legal requirements in all its munitions demilitarization activities.
  • Managing employee performance in line with applicable governing instructions.


General Qualifications

  • University degree preferably in explosive ordnance engineering equivalent to Master’s (MSc).
  • Good engineering knowledge of, and at least fifteen years of practical experience in, ammunition, ammunition related material, and missiles for land, air and sea services in industry or in an international/military environment.
  • Ability to deal effectively with personnel at all organisational levels.
  • Good knowledge of supply and procurement practices.
  • Experience in administration of contracts, quality assurance standards and policies, and project management.
  • Ability to promote international cooperation and to participate in and chair large international meetings effectively.
  • Ability to facilitate/present persuasively to gain buy-in and effective negotiations skills to achieve desired outcomes including business growth.
  • Ability to multi-task, manage time and work effectively under pressure while producing high-quality products under short-notice deadlines.
  • Ability to develop resourceful and effective solutions to complex problems (including HR), ability to set performance goals and expectations, to develop policy and metrics, to measure performance and to engage problems early to mitigate risk and redirect performance.
  • Knowledge of information systems at end-user level with experience in using personal computers and software packages.

Specific Qualifications

  • At least five years of experience in the acquisition, management and disposal of ammunition, including CBRN; mine clearance; EOD/IED operations; and battlefield clearance operations at senior staff or management level of a sizeable civilian or military organisation.
  • Demonstrated knowledge and experience in project management.
  • Knowledge of the Agency’s enterprise software (SAP) would be an asset.

Language Qualifications

  • NATO’s two official languages are English and French. The work of this post is mainly conducted in English, therefore fluency in that language is essential and working knowledge of French is desirable
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