Application closing date: 24 September 2018
The incumbent is responsible to the Chief of the Material Management Centre (MMC) for providing technical services in support of the operational projects. More precisely, he/she is responsible for performing the following functions:
- Liaising with the Programme Office branches in order to assist in the proper and optimal setting of the financial, procurement and technical parameters required to meet the requirements in a timely and cost effective manner.
- Executing consistency checks and formalization of the Branches’ Statements Of Work (SOWs) to ensure, at Programme Office level, that they fully define the materiel and/or services requested, including definition of contractual requirements.
- Assisting in exploring and executing feasibility studies for new projects, including creating and developing procedures and system controls.
- Contributing to the Chief of MMC’s assessment of functional resources (Logistics, Procurement and Finance) availability for acceptance/rejection of a project.
- Performing risk assessment and mitigation for complex operational logistics support projects.
- Preparing accordingly correspondence, presentations, reports, database queries and statistics, using modern office automation equipment and software.
- If required, undertaking deployments, including duty travel, in direct support of North Atlantic Council (NAC)-approved operations/missions.
- Performing other related functions as required in peacetime and any other appropriate functions assigned in times of crisis or war.
- In the event of crisis or war the incumbent will, subject to the agreement of his/her national authorities, remain in the service of the Agency.
- Proofreading all the SOWs which are submitted to the MMC in order to ensure that they fully and clearly define the material and/or services requested, including definition of contractually relevant requirements, to include but not limited to Mobilization/Demobilization, Force Protection/specific local conditions, utilities, quality [Allied Quality Assurance Publication (AQAP)/ International Organisation for Standardization (ISO)], technical requirements definition, warranty periods, timelines, etc
- Participating, if and as required, in pre-award surveys and/or pre-solicitation conferences, for technical assessments for the material and/or services to be procured, including on-site Quality Control (QC) and work acceptance inspections.
- Coordinating the formalization of all SOWs at Programme Office level.
- Tracking the projects’ legal frameworks, contractual authorizations for single sources or limited competition.
- Tracking the status of Acquisition and Cross-Servicing Agreements (ACSAs) at Programme Office level.
- Coordinating the MMC input to the branches’ Price Acceptance Requests (PARs), including the Projects Management Costs (PMCs) data.
- Tracking service related activities from task acceptance to start of service in to include SOWs, PARs and Price Acceptances (PAs).
- Following up the projects at Programme level with respect to extension of Period of Performance (PoP), availability of funds, changes in original requirement (SOWs revision), and ensuring that enough time is provided to all functional players (Logistics, Procurement and Finance ).
- Participating, if and as required, in the formulation of the technical evaluation reports.
- A university degree in civil, mechanical, or electrical engineering or equivalent education.
- Not less than six years of experience in the specific field.
- Good knowledge of project management principles, tools and techniques.
- Good knowledge of the Agency’s activities and role within NATO.
- Good understanding of operational logistics support key issues.
- Experience in business and technical report writing.
- Knowledge of Quality Assurance standards and policies.
- Ability to facilitate/present persuasively and negotiate effectively to achieve desired outcomes.
- Ability to manage time and work effectively under pressure while producing quality products under shortnotice deadlines.
- Ability to develop resourceful and effective solutions to problems (including HR), to focus team on performance goals and expectations, to track metrics and measure performance, and to engage problems early to mitigate risk and redirect performance.
- Knowledge of information systems at end-user level with experience in using personal computers and software packages.
- Experience in technical management of NATO projects and/or similar experience.
- Certification in a Project management certification (e.g. Project Management Professional (PMP) or Prince 2 (PRojects IN Controlled Environments).
- Proficiency in an Enterprise Resource Planning (ERP) software (e.g. SAP).
- NATO’s two official languages are English and French. The work of this post is mainly conducted in English, therefore fluency in that language is essential and working knowledge of French is desirable.
- Sound knowledge of the SAP logistics modules and their application