Budget & Finance Officer – Programme Support Unit – New York
Interested in this role? Chat to UNICEF recruiters directly at the upcoming Global Careers For Spanish Nationals event on 14 November.
Duties and Responsibilities
- Conduct quality check and ensures, accurate and timely processing and recording of disbursements and payments, (e.g. Vendor/ supplier/service provider payments, advances to government, settlement of staff travel expenses etc.) are done in a time manner and in accordance with established rules, regulations and systems, and within budgetary limits.
- Support Programme Division in compliance effort and internal control of Operation/Finance policy, rules and regulations including implementation & sustainability of Audit/Internal Control and Peer review recommendation.
- Conduct quality check of financial transactions to ensure compliance with IPSAS, HACT, Admin/Finance policies and procedures.
- Provide guidance on policies and ensures adequate systems are placed for risk management including review/update of Finance work flow processes if any change/new Rules and Regulations.
- Ensure accuracy and quality assurance of all transactions/documents (DCT, Invoices management and processing) prior to submission of request to GSSC for processing.
- Provide information on required action from GSSC and timely responds to queries from GSSC. Ensures review of DCT payment/liquidation conformity with UNICEF procedures and budget approved using FACE.
- Coordinate the work of the Programme Budget assistants pool to ensure that workload is assigned on the basis of agreed criteria and that all sections/vendors receive services as per defined standard processing times. Organize service quality surveys among unit’s clients and adjusts level accordingly to achieve client satisfaction.
- Monitor financial transactions and accounting reports, and reconciliation of accounts, to
- Provide up-to-date information on the budgetary positions, Support Budget, RR and OR, of all sections. Prepares required financial reports and statements for the Chief of Section and/or Directors of the Programme Group.
- Manage SAP/FLS in the capacity of authorizing officer level 2, provides training and orientation to staff on its use and coordinates with lTD on technical adjustments or irregularities to meet unit’s demands. Ensure that the Finance team is constantly updated on the use of FLS and its functionalities.
- Control the utilization of the operating expenses fund assigned to the Divisions, disbursements made against the fund, proper recording and accounting of transactions. Advises Chief of Section of any forecasted funds deficiency or underutilization. Reviews budget expenditures by codes against approved allotments and verifies compliance with reports from FLS.
- Elaborate and propose operating costs saving and reduction strategies. Routinely monitor financial exception reports for not standard activities, transactions, and investigates differences.
- Prepare and analyze financial data for budget estimates and financial planning.
- Brief staff on the application and interpretation of UNIUNICEF accounting and financial rules, regulations, procedures and policies. Reviews systems and procedures for compliance with such rules and regulations and prepares reports and recommendations.
- An advanced university degree (Master’s) in accounting, business administration (with specialization in Finance), economics, business administration or financial management an or any other is required.
- A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree.
- A minimum of two (2) years of practical professional experience in the area of finance, accounting budgeting and/or other related field is required.
- Membership – or enrolled for membership – of recognized professional accountancy body will be considered an asset.
- Working experience in ERP system (SAP) will be an asset.
- Experience in an international organization desirable.
- Working knowledge of UNICEF programme policies and administrative and financial procedures is desirable.
- Fluency in English (verbal and written) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset.