Associate Finance and Budget Officer

BUDGET MANAGEMENT:

• Prepare cost estimates and budget proposals, in terms of office resource requirements such as staff and non-staff requirements, including programmatic aspects; reviews, analyses and revises data with respect to the finalization of the budget proposals.
• Provide support to programme officers with respect to the elaboration of resource requirements for budget submissions.
• Administer the allotments in accordance with the established procedures including redeployment/reallocation of funds.
• Administer and monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Monitor budget implementation and determine/recommend reallocation of funds when necessary.
• Monitor expenditures to ensure that they remain within authorized/approved levels.
• Review all requisitions generated by the Umoja system for goods and services to ensure correct objects of expenditure have been charged and confirm availability of funds.
• Prepare relevant documentation with respect to budget performance submissions.
• Review and make appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
• Provide substantive support to intergovernmental and legislative bodies.
• Act as certifying officer, certifying the availability of adequate funds, under Financial Rule 105.5 in adherence with the UN Regulations and Rules

FINANCIAL MANAGEMENT:

• Assist in the preparation of the Science Division project budgets and reports:
• Assist in the coordination of project implementation of the Science Division Programme
• Monitor expenditures on a timely basis, ensuring that they are within the approved budget
• Assist in the preparation of financial reports to be submitted to donors.
• Assists staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues.

GENERAL:

• Keep up to date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Provide data for the preparation of bids, purchase orders, consultant contracts and commercial contracts, as relevant.
• Participate in meetings, assisting in the presentation of financial reports and progress reports to project teams and donors.
• Provides guidance, training and daily supervision to other general service staff in the area of responsibility.
• Perform other related duties, as assigned.