Country: Democratic Republic of Congo
Essential Job Duties/Scope of Work:
International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
The Democratic Republic of Congo (DRC) confirmed its tenth outbreak of Ebola Virus Disease (EVD) on August 1, 2018, just days after the Equateur Province EVD outbreak ended. The National Institute of Biomedical Research (INRB) completed the sequencing of the virus’s genome and has determined that the new outbreak, in North Kivu and Ituri, is not linked to the Equateur Province outbreak. The Ministry of Health (MoH), as of September 23, 2018, has reported 150 cases of haemorrhagic fever, with 119 confirmed as EVD and 31 probable cases of EVD. There has been a total of 100 reported deaths, out of which 69 were confirmed EVD deaths in this outbreak.
Under the supervision of the Finance and Admin Director (FAD), this position has primary responsibility of ensuring financial management and accounting oversight in compliance with donors’ policies and procedures for IMC. The Finance Manager will also be responsible for the development and oversight of compliance issues in IMC procurement at field level. The Finance will manage other support staff including an Accountant(s) and Cashiers to support IMC staff.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.
Accounting and Finance Management
- Assist the Finance Administrative Director with day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policy and procedures;
- Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments;
- Suggests formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes;
- Ensures the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities;
- Assists with the management of the country finance department to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports;
- Directs the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements;
- Maintains the system of accounts ensuring all accounting data are updated, reconciled and fully supported;
- Oversee training of finance staff and provide technical support to country program and logistics;
- Assist and or prepare budgets;
- Present & facilitate review of actual to budget expenditures with Country Director and program managers;
- Provide recommendations for budget realignments as required;
- Ensure compliance with internal and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation;
- Work closely with HR in the recruitment and selection of qualified finance staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors;
- Maintain open lines of communications with all field staff;
- Maintain frequent communication with Finance Administrative Director to ensure finance activities and objectives are communicated;
- Work with program and logistics staff to ensure the coordination of programs are within budgeted targets;
- Attend coordination meetings which are relevant to country activities;
- Interface with national government and relevant agencies to ensure compliance with varying government regulations when necessary.
- Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors;
- Participate in donor meetings and communicate relevant information to Finance Administrative Director and Country Director;
- Assist in activities to ensure maximum visibility of the agency amongst the NGO community;
- Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information;
- Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.
Ensures application and compliance of security protocols and policies; Facilitates emergency and non-emergency security expenditures; Prevention of Sexual Exploitation and Abuse; Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps; Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all
Code of Conduct
It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.
A University Degree in Accounting or Business Administration
- Minimum of 3 years of experience in a non-profit organization, including an extensive experience in the administrative and financial management of overseas programs or equivalent combination of education and experience;
- Working in highly volatile and complex security environment is required;
- Extensive experience in working with computerized accounting systems, preferably Cost Point and Cognos;
- Extensive experience in Donor reporting preferable USAID, OFDA, UN Donors, ECHO and other private Donors;
- Must be able to carry out responsibilities independently with minimal technical support from within the organization;
- Knowledge of varied donor financial regulations;
- Extensive experience in working with computerized softwares;
- Experience in managing procurement and logistical procedures and policies;
- Proven leadership qualities required;
- Strong negotiation, interpersonal and organization skills;
- Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements;
- Working experience with Financial Management Software and websites is required;